Board Minutes November 2011

These minutes are not yet approved.

EBC Board Meeting Minutes for November 10, 2011

• Time: 6:00pm
• Location: BikeWorks
• Food by:

Call to order

• In attendance: Chris, Anna,
• Regrets: Steph
• Absent:
• Guests:

• Chair:
• Minute-taker: Anna

Approval of agenda

• Motion to approve by . Seconded by .

Approval of minutes

• Motion to approve March 2011 minutes by . Seconded by .

Next meeting

• Date: Thursday December 1, 2011
• Location: TBA
  • ACTION: Bernadette to book space
• Chair:
• Minutes: Steph
• Food: Neil

Reports

President's Report

President Report November 2011

Executive Director's Report

Executive Director Report November 2011

BikeWorks Report

Media:BikeWorks Report October 2011.doc

• CHRIS: When complete, volunteer descriptions will be made easily accessible on the EBC website, yes? And also posted to volunteering lists, please.

• CHRIS: "2011 rental program report in the works but not quite done". This is too vague. What's done, what's left to complete, and when will it be complete? Is this what is required for the MEC grant?

• NEIL: How reliable is the “$ spent on bikes line,” and is it based only on new parts, or all parts? If it’s based on reasonably complete data, I could use it increase the reliability of our cost of new parts line.
  • On the usage sheets – I’m glad to hear your concerns. If you don’t think this method would work, do you have any alternative suggestions for a loss prevention strategy?

Committee Report

Committee Report November 2011

New business

Alberta Cycle Building update

• Did anyone attend the open house?
• Kris A mentioned that he heard they're aiming for summer 2012 completion of renovations, but he's following up to see what that means

Critical Mass

• We should have a position & policy on CM.

GAIN

• Board members interested in fiduciary matters should attend the next GAIN training
• Anyone know when it is?

Personal & Group Expectations

• Review and reaffirm expectations from retreat.
  • ACTION: ANNA please paste those expectations here.

Board Job Descriptions

• Review and approve proposed general Board Member job description
  • ACTION: ANNA please paste that here.
• Review and approve proposed Executive Committee job descriptions
  • ACTION: ANNA please paste that here.

Board Resignation & Appointment(s)

• Elicia Elliott has submitted her resignation from the Board to Anna.
• Appointments:

Board Committees

• Proposed Terms of Reference for all standing committees due 1 week prior to December Board Meeting (Dec 1, 2011) to be approved at the meeting

Ajournment

• Motion to ajourn by . Seconded by .