Board Minutes November 2011: Difference between revisions

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Board Minutes November 2011 (view source)

Revision as of 10:59, 11 January 2012

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James P

111

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-These minutes are not yet approved.
+Quorum was not reached; informal meeting.
 = EBC Board Meeting Minutes for November 10, 2011 =
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 == Approval of agenda ==
-* <span style="background: #f99;">Motion to approve by . Seconded by .</span>
+* N/A
 == Approval of minutes ==
-* <span style="background: #f99;">Motion to approve March 2011 minutes by . Seconded by .</span>
+* N/A
 == Next meeting ==
 * Date: Thursday December 1, 2011
-* Location: TBA
+* Location:
-** ACTION: Bernadette to book space
+* Free spaces that may be available:
-* Chair:
+** APIRG on campus (ANNA)
+** Duncan's board meeting
+** ENTS (105 ave, 114 st)
+** Board members' home
+* Small cost:
+** Hostelling International room
+** Strathcona Library
+** ACTION: Bernadette to confirm space with Anna
+* Chair: Bernadette
 * Minutes: Steph
 * Food: Neil
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 === Executive Director's Report ===
-* None submitted.
+* [http://edmontonbikes.ca/w/images/7/79/ED_oct_report.pdf] Executive Director October Report
 === BikeWorks Report ===
@@ Line 95: / Line 104: @@
 === The Spoke ===
+* Spoke committee vs what EBC needs from the Spoke are different
+* Spoke curriculum meetings are once every 6 weeks. Chris has been attending.
+* CHRIS will complete a draft TOR for Spoke committee
+* CHRIS and ANNA will share draft TOR with Elicia and meet with her for feedback or comments.
+* TOR will be submitted to board for approval at Dec meeting.
 === Personal & Group Expectations ===
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 === Board Job Descriptions ===
 * Review and approve proposed general Board Member job description
+* ANNA to upload Retreat brainstorm of job
+* [[2009 AGM]] also has more description
+* NEIL will draft job description for January meeting
 ** ACTION: ANNA please paste that here.
+*** [http://culture.alberta.ca/bdp/workbooks/Developing_Job_Descriptions09.pdf | Developing Job Descriptions] by Alberta Board Development Program
+*** [http://www.hrcouncil.ca/hr-toolkit/planning-board-role.cfm | The Board's Role in HR] by Human Resources Council for NFPs
+*** [http://coco-net.org/sites/default/files/Staff%20and%20board%20roles.pdf | Staff and Board Roles] by Centre for Community Organizing
 * Review and approve proposed Executive Committee job descriptions
 ** ACTION: ANNA please paste that here.
+*** see above, notably ch 4 in first document
 === Board Resignation & Appointment(s) ===
 * Elicia Elliott has submitted her resignation from the Board to Anna.
 * Appointments:
+* follow up with existing absent board members
+* ANNA will ask Kevin if he is interested in continuing on the board.
+* Contingent on on the above info, one or two appointments may be made for Dec 1
+* ANNA to send out the board applications from Lee and Chris Co for board review. Decision will be made for who would be approached for appointment.
 === Board Committees ===
-* Proposed Terms of Reference for all [[Committees|standing committees]] due 1 week prior to December Board Meeting (Dec 1, 2011) to be approved at the meeting
+* Proposed Terms of Reference for all [[Committees|standing committees]] due Nov 23 for review and approval on December Board Meeting (Dec 1, 2011)
 == In Camera ==
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 == Ajournment ==
-* <span style="background: #f99;">Motion to ajourn by . Seconded by .</span>
+* N/A
 [[Category:minutes]]
 [[Category:2010-2011 Board minutes]]
 [[Category:2011-2012 Board minutes]]