Board Minutes November 2011: Difference between revisions
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Quorum was not reached; informal meeting. | |||
= EBC Board Meeting Minutes for November 10, 2011 = | = EBC Board Meeting Minutes for November 10, 2011 = | ||
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== Approval of agenda == | == Approval of agenda == | ||
* | * N/A | ||
== Approval of minutes == | == Approval of minutes == | ||
* | * N/A | ||
== Next meeting == | == Next meeting == | ||
* Date: Thursday December 1, 2011 | * Date: Thursday December 1, 2011 | ||
* Location: | * Location: | ||
** ACTION: Bernadette to | * Free spaces that may be available: | ||
* Chair: | ** APIRG on campus (ANNA) | ||
** Duncan's board meeting | |||
** ENTS (105 ave, 114 st) | |||
** Board members' home | |||
* Small cost: | |||
** Hostelling International room | |||
** Strathcona Library | |||
** ACTION: Bernadette to confirm space with Anna | |||
* Chair: Bernadette | |||
* Minutes: Steph | * Minutes: Steph | ||
* Food: Neil | * Food: Neil | ||
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=== Executive Director's Report === | === Executive Director's Report === | ||
* | * [http://edmontonbikes.ca/w/images/7/79/ED_oct_report.pdf] Executive Director October Report | ||
=== BikeWorks Report === | === BikeWorks Report === | ||
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=== Critical Mass === | === Critical Mass === | ||
* We should have a position & policy on CM. | * We should have a position & policy on CM. | ||
** Chris has spoken to many members who are not supportive of CM. | |||
** Chris suggests EBC does not advertise CM (no public statements). May undermine our advocacy position. | |||
** In the past, EBC has posted it as a community cycling event but not as an EBC event. | |||
** Could put CM on the calendar, but not explicitly invite our members to it (on facebook, newsletter, etc) | |||
** What are the benefits of EBC promoting CM? What are the costs/risks? | |||
** ANNA will no longer post CM on facebook. Individuals may post it on EBC's page. | |||
** CM will no longer be posted in the EBC newsletter. | |||
** EBC neither condemns nor condones critical mass. | |||
** ADAM will draft a policy for Dec 1 meeting | |||
=== GAIN === | === GAIN === | ||
* Board members interested in fiduciary matters should attend the next [http://aglc.ca/gain/default.asp GAIN] training | * Board members interested in fiduciary matters should attend the next [http://aglc.ca/gain/default.asp GAIN] training | ||
* | ** Neil described what he learned from the GAIN training | ||
* Paul is interested in the Treasurer position but feels unable to take on the role until February. He will be absent in April and May. Neil could formally be the Treasurer for this year but Paul could be groomed for this position. | |||
* PAUL will take look at the GAIN dates and register for the spring. | |||
=== The Spoke === | === The Spoke === | ||
* Spoke committee vs what EBC needs from the Spoke are different | |||
* Spoke curriculum meetings are once every 6 weeks. Chris has been attending. | |||
* CHRIS will complete a draft TOR for Spoke committee | |||
* CHRIS and ANNA will share draft TOR with Elicia and meet with her for feedback or comments. | |||
* TOR will be submitted to board for approval at Dec meeting. | |||
=== Personal & Group Expectations === | === Personal & Group Expectations === | ||
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=== Board Job Descriptions === | === Board Job Descriptions === | ||
* Review and approve proposed general Board Member job description | * Review and approve proposed general Board Member job description | ||
* ANNA to upload Retreat brainstorm of job | |||
* [[2009 AGM]] also has more description | |||
* NEIL will draft job description for January meeting | |||
** ACTION: ANNA please paste that here. | ** ACTION: ANNA please paste that here. | ||
*** [http://culture.alberta.ca/bdp/workbooks/Developing_Job_Descriptions09.pdf | Developing Job Descriptions] by Alberta Board Development Program | |||
*** [http://www.hrcouncil.ca/hr-toolkit/planning-board-role.cfm | The Board's Role in HR] by Human Resources Council for NFPs | |||
*** [http://coco-net.org/sites/default/files/Staff%20and%20board%20roles.pdf | Staff and Board Roles] by Centre for Community Organizing | |||
* Review and approve proposed Executive Committee job descriptions | * Review and approve proposed Executive Committee job descriptions | ||
** ACTION: ANNA please paste that here. | ** ACTION: ANNA please paste that here. | ||
*** see above, notably ch 4 in first document | |||
=== Board Resignation & Appointment(s) === | === Board Resignation & Appointment(s) === | ||
* Elicia Elliott has submitted her resignation from the Board to Anna. | * Elicia Elliott has submitted her resignation from the Board to Anna. | ||
* Appointments: | * Appointments: | ||
* follow up with existing absent board members | |||
* ANNA will ask Kevin if he is interested in continuing on the board. | |||
* Contingent on on the above info, one or two appointments may be made for Dec 1 | |||
* ANNA to send out the board applications from Lee and Chris Co for board review. Decision will be made for who would be approached for appointment. | |||
=== Board Committees === | === Board Committees === | ||
* Proposed Terms of Reference for all [[Committees|standing committees]] due | * Proposed Terms of Reference for all [[Committees|standing committees]] due Nov 23 for review and approval on December Board Meeting (Dec 1, 2011) | ||
== In Camera == | == In Camera == | ||
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== Ajournment == | == Ajournment == | ||
* | * N/A | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2010-2011 Board minutes]] | [[Category:2010-2011 Board minutes]] | ||
[[Category:2011-2012 Board minutes]] | [[Category:2011-2012 Board minutes]] | ||