Board Minutes May 2022: Difference between revisions

From Bike Edmonton
Jump to navigation Jump to search
 
(16 intermediate revisions by the same user not shown)
Line 14: Line 14:
* '''Minute-taker:''' Andi  
* '''Minute-taker:''' Andi  
* '''Food by:''' n/a
* '''Food by:''' n/a
* '''Board attendance:''' Maxine Myre, Matthew Hoyt, Roy Coulthard, Andi Eng, Keith Heslinga
* '''Board attendance:''' Maxine Myre, Matthew Hoyt, Roy Coulthard, Andi Eng, Keith Heslinga, Michelle Bourdon
* '''Staff attendance:'''   
* '''Staff attendance:'''   
* '''Regrets:''' Byron Vass, John Fuller
* '''Regrets:''' Byron Vass, John Fuller
* '''Absent:'''  
* '''Absent:'''  
* '''Guests:'''  
* '''Guests:'''


== Call to Order ==
== Call to Order ==
Line 48: Line 48:
== Approval of Last Meeting's Minutes ==
== Approval of Last Meeting's Minutes ==
{{Motion
{{Motion
   |motion=To approve the [[Board Minutes April 2022|April 2022]] and the [[Board Minutes April 15 2022|April 15]] and the [[Board Minutes May 2 2022|May 2]] minutes.
   |motion=To approve the [[Board Minutes April 2022|April 2022]] and the [[Board Minutes April 15 2022|April 15]] and the [[Board Minutes May 2 2002|May 2]] minutes.
   |first=
   |first= Andi
   |second=
   |second= Max
   |yes=  
   |yes= 5
   |no=  
   |no= 0
   |abstain=  
   |abstain=  
   |result=
   |result= Carried
}}
}}


Line 60: Line 60:


=== President's Report - Roy (4 mins) ===
=== President's Report - Roy (4 mins) ===
* [https://drive.google.com/file/d/10JFiPDWNAxHxpmAdiHoiGA0n3Ma1QGAZ/view?usp=sharing President's Report]
* [https://drive.google.com/file/d/1CtlC--OzI35xd93h6nxuTJdqZaFvlih0/view?usp=sharing President's Report]


=== Treasurer's Report -  Byron V. (5 mins) ===
=== Treasurer's Report -  Byron V. (5 mins) ===
Line 67: Line 67:
* [https://drive.google.com/file/d/1KiSaDaXOluE1aKk213VYhzNgGjG2ORjc/view?usp=sharing MMR Feb 2022]
* [https://drive.google.com/file/d/1KiSaDaXOluE1aKk213VYhzNgGjG2ORjc/view?usp=sharing MMR Feb 2022]
* [https://drive.google.com/file/d/1QxJ65u9yihL4jxrFkwy-UfalNfTwGbKv/view?usp=sharing MMR March 2022]
* [https://drive.google.com/file/d/1QxJ65u9yihL4jxrFkwy-UfalNfTwGbKv/view?usp=sharing MMR March 2022]
** Question from Andi: why is there a discrepancy MoM for the months of February and March.
** Response: Byron is absent. This will be presented to him when he returns.


=== Executive Committee Report - Roy (2 mins) ===
=== Executive Committee Report - Roy (2 mins) ===
* [https://drive.google.com/file/d/1CtlC--OzI35xd93h6nxuTJdqZaFvlih0/view?usp=sharing Executive Committee Report]
* [https://drive.google.com/file/d/10JFiPDWNAxHxpmAdiHoiGA0n3Ma1QGAZ/view?usp=sharing Executive Committee Report]


=== HR Committee Report - Andi E. (2 mins) ===
=== HR Committee Report - Andi E. (2 mins) ===
Line 78: Line 81:
=== Finance Committee Report - Byron V. (5 mins) ===
=== Finance Committee Report - Byron V. (5 mins) ===
* [https://drive.google.com/file/d/1dtE2B6l5tukI12xBLLEHbf57HPVI7NOi/view?usp=sharing Finance Committee Report]
* [https://drive.google.com/file/d/1dtE2B6l5tukI12xBLLEHbf57HPVI7NOi/view?usp=sharing Finance Committee Report]
** Question from Keith: Are we still shipping bikes to the DT shop for repairs and then back to the South shop for sale?
** Answer: Correct


=== Governance Committee Report - Roy C. (2 mins) ===
=== Governance Committee Report - Roy C. (2 mins) ===
Line 84: Line 89:
=== Advocacy & Outreach Committee Report - Keith H. (8 mins) ===
=== Advocacy & Outreach Committee Report - Keith H. (8 mins) ===
* [https://docs.google.com/document/d/1ZlBBV8Z7_nKN6eCe-O3QkxmqUYXm6Ry8gWYWU5QoisI/edit AOC Report]
* [https://docs.google.com/document/d/1ZlBBV8Z7_nKN6eCe-O3QkxmqUYXm6Ry8gWYWU5QoisI/edit AOC Report]
** Question from Roy: Can we get a Newsletter out this month?
** Answer: Yes, if you give me fodder
** Question from Roy: Is the AOC interested in organizing something at the Velodrome, as they have invited us
** Answer: Yes! I will work on it.


 
=== Reception of Reports ===
=== Approval of Reports ===
{{Motion
{{Motion
   |motion=To approve the reports as presented above.
   |motion=To receive the reports as presented above.
   |first=
   |first= Keith
   |second=
   |second= Max
   |yes=  
   |yes= 5
   |no=  
   |no=  
   |abstain=  
   |abstain=  
   |result=
   |result= Carried
}}
}}


Line 100: Line 108:


=== EDI Workshop Update - Andi E. (5 mins) ===
=== EDI Workshop Update - Andi E. (5 mins) ===
As per the HR Committee Report, the EDI sessions with Dr Shariff were canceled in consultation with Dr Shariff.
EDI has been tied in to our CIOG commitments this year, therefore it is something that we will need to keep in our current business until this is rescheduled and complete.


=== Google Drive Backup Update - Roy (1 min) ===
=== Google Drive Backup Update - Roy (1 min) ===
Roy is in possession of the hard drive. The backup has not been completed as of yet, as it is not KTLO activities. This will be completed time permitting.


=== Ad Hoc Nomination Committee ===
=== Ad Hoc Nomination Committee - Keith (2 min) ===
Have not started work on this quite yet. I will get on it. Roy has reminded Keith to ask Molly for a list of members who have indicated interest on their membership renewal.


== New Business ==
== New Business ==


=== Operating and D&O Insurance ===
=== Operating and D&O Insurance - Andi (5 min)===
Our Operating and D&O insurance will expire on June 15, 2022. We have the policies and all that is needed is someone to call the Cooperators and renew and pay. We will Ask Bryon to take this on as he and Roy are the signing authorities for payment


== <i>In Camera</i> Session ==
== <i>In Camera</i> Session ==
{{Motion
{{Motion
   |motion=To move <i>in camera</i>.
   |motion=To move <i>in camera</i>.
   |first=
   |first= Michelle
   |second=
   |second= Max
   |yes=
   |yes= 6
   |no=  
   |no=  
   |abstain=  
   |abstain=  
   |result=
   |result= Carried
}}
}}


Line 123: Line 136:
{{Motion
{{Motion
   |motion=To move <i>out of camera</i> discussion.
   |motion=To move <i>out of camera</i> discussion.
   |first=
   |first= Matt
   |second=
   |second= Keith
   |yes=  
   |yes= 6
   |no=  
   |no= 0
   |abstain=  
   |abstain=  
   |result=  
   |result= Carried
}}
}}


Line 135: Line 148:


== Adjournment ==
== Adjournment ==
Meeting adjourned by at pm
Meeting adjourned by Roy at 9:42 pm




[[Category:minutes]]
[[Category:minutes]]
[[Category:2021-2022 Board minutes]]
[[Category:2021-2022 Board minutes]]

Latest revision as of 03:42, 10 May 2022

Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.

Bike Edmonton Board Meeting Minutes for May 9, 2022

Board meetings are open to Bike Edmonton members and the public.

  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Roy
  • Minute-taker: Andi
  • Food by: n/a
  • Board attendance: Maxine Myre, Matthew Hoyt, Roy Coulthard, Andi Eng, Keith Heslinga, Michelle Bourdon
  • Staff attendance:
  • Regrets: Byron Vass, John Fuller
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Roy at 7:08 pm.

Logistics for Next Meeting

  • Date: 13 June 2022
  • Location: Google Meet
  • Chair: Byron Vass
  • Minute-taker: Andi
  • Food by: n/a
  • Regrets in advance: Max; Matt

Announcements

Approval of Agenda

MOTION
To approve this May agenda.
Moved: Andi
Seconded: Matt
Aye No Abstain
5 0
Carried

Approval of Last Meeting's Minutes

MOTION
To approve the April 2022 and the April 15 and the May 2 minutes.
Moved: Andi
Seconded: Max
Aye No Abstain
5 0
Carried

Reports

President's Report - Roy (4 mins)

Treasurer's Report - Byron V. (5 mins)

    • Question from Andi: why is there a discrepancy MoM for the months of February and March.
    • Response: Byron is absent. This will be presented to him when he returns.

Executive Committee Report - Roy (2 mins)

HR Committee Report - Andi E. (2 mins)

Finance Committee Report - Byron V. (5 mins)

  • Finance Committee Report
    • Question from Keith: Are we still shipping bikes to the DT shop for repairs and then back to the South shop for sale?
    • Answer: Correct

Governance Committee Report - Roy C. (2 mins)

Advocacy & Outreach Committee Report - Keith H. (8 mins)

  • AOC Report
    • Question from Roy: Can we get a Newsletter out this month?
    • Answer: Yes, if you give me fodder
    • Question from Roy: Is the AOC interested in organizing something at the Velodrome, as they have invited us
    • Answer: Yes! I will work on it.

Reception of Reports

MOTION
To receive the reports as presented above.
Moved: Keith
Seconded: Max
Aye No Abstain
5
Carried

Current & Completed Business

EDI Workshop Update - Andi E. (5 mins)

As per the HR Committee Report, the EDI sessions with Dr Shariff were canceled in consultation with Dr Shariff. EDI has been tied in to our CIOG commitments this year, therefore it is something that we will need to keep in our current business until this is rescheduled and complete.

Google Drive Backup Update - Roy (1 min)

Roy is in possession of the hard drive. The backup has not been completed as of yet, as it is not KTLO activities. This will be completed time permitting.

Ad Hoc Nomination Committee - Keith (2 min)

Have not started work on this quite yet. I will get on it. Roy has reminded Keith to ask Molly for a list of members who have indicated interest on their membership renewal.

New Business

Operating and D&O Insurance - Andi (5 min)

Our Operating and D&O insurance will expire on June 15, 2022. We have the policies and all that is needed is someone to call the Cooperators and renew and pay. We will Ask Bryon to take this on as he and Roy are the signing authorities for payment

In Camera Session

MOTION
To move in camera.
Moved: Michelle
Seconded: Max
Aye No Abstain
6
Carried


MOTION
To move out of camera discussion.
Moved: Matt
Seconded: Keith
Aye No Abstain
6 0
Carried

Board Volunteer Hour Tracking - ALL BOARD (1 min)

Adjournment

Meeting adjourned by Roy at 9:42 pm

Retrieved from "https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_May_2022&oldid=6301"