Board Minutes May 2022: Difference between revisions
→Adjournment
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* '''Minute-taker:''' Andi | * '''Minute-taker:''' Andi | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' | * '''Board attendance:''' Maxine Myre, Matthew Hoyt, Roy Coulthard, Andi Eng, Keith Heslinga, Michelle Bourdon | ||
* '''Staff attendance:''' | * '''Staff attendance:''' | ||
* '''Regrets:''' Byron | * '''Regrets:''' Byron Vass, John Fuller | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Roy at 7:08 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: 13 June 2022 | * Date: 13 June 2022 | ||
* Location: Google Meet | * Location: Google Meet | ||
* Chair: | * Chair: Byron Vass | ||
* Minute-taker: Andi | * Minute-taker: Andi | ||
* Food by: n/a | * Food by: n/a | ||
* Regrets in advance: Max; Matt | |||
== Announcements == | == Announcements == | ||
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{{Motion | {{Motion | ||
|motion=To approve this May agenda. | |motion=To approve this May agenda. | ||
|first= | |first= Andi | ||
|second= | |second= Matt | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
== Approval of Last Meeting's Minutes == | == Approval of Last Meeting's Minutes == | ||
{{Motion | {{Motion | ||
|motion=To approve the [[Board Minutes April 2022|April 2022]] minutes. | |motion=To approve the [[Board Minutes April 2022|April 2022]] and the [[Board Minutes April 15 2022|April 15]] and the [[Board Minutes May 2 2002|May 2]] minutes. | ||
|first= | |first= Andi | ||
|second= | |second= Max | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== President's Report - Roy (4 mins) === | === President's Report - Roy (4 mins) === | ||
* [ President's Report] | * [https://drive.google.com/file/d/1CtlC--OzI35xd93h6nxuTJdqZaFvlih0/view?usp=sharing President's Report] | ||
=== Treasurer's Report - Byron V. (5 mins) === | === Treasurer's Report - Byron V. (5 mins) === | ||
* [ Treasurer's Report] | * [https://drive.google.com/file/d/1lqE4iYBTgBlYfG35_iNwtrS_P6-x_U5g/view?usp=sharing Treasurer's Report] | ||
* [https://drive.google.com/file/d/15HOWewguI-focT5jyeuTXJFoaqZ5vMja/view?usp=sharing MMR January 2022] | |||
* [https://drive.google.com/file/d/1KiSaDaXOluE1aKk213VYhzNgGjG2ORjc/view?usp=sharing MMR Feb 2022] | |||
* [https://drive.google.com/file/d/1QxJ65u9yihL4jxrFkwy-UfalNfTwGbKv/view?usp=sharing MMR March 2022] | |||
** Question from Andi: why is there a discrepancy MoM for the months of February and March. | |||
** Response: Byron is absent. This will be presented to him when he returns. | |||
=== Executive Committee Report - Roy (2 mins) === | === Executive Committee Report - Roy (2 mins) === | ||
* [ Executive Committee Report] | * [https://drive.google.com/file/d/10JFiPDWNAxHxpmAdiHoiGA0n3Ma1QGAZ/view?usp=sharing Executive Committee Report] | ||
=== HR Committee Report - Andi E. (2 mins) === | === HR Committee Report - Andi E. (2 mins) === | ||
* [https://drive.google.com/file/d/1S4OYZPiq8zq8XKprAd-ksUE0wcBircbR/view?usp=sharing HR Committee Report] | * [https://drive.google.com/file/d/1S4OYZPiq8zq8XKprAd-ksUE0wcBircbR/view?usp=sharing HR Committee Report] | ||
* [https://docs.google.com/document/d/1Kef3z_jmjxLnPUP3hxr3jwyKYRFfk-7hbPQaH8NXHjU/edit CIOG Grant Commitments] | * [https://docs.google.com/document/d/1Kef3z_jmjxLnPUP3hxr3jwyKYRFfk-7hbPQaH8NXHjU/edit CIOG Grant Commitments] | ||
* [ Ad Hoc Operations Report] | * [https://drive.google.com/file/d/1C2HoLteRupQk4-CzKGUELTGWCY7SnTv0/view?usp=sharing Ad Hoc Operations Report] | ||
=== Finance Committee Report - Byron V. (5 mins) === | === Finance Committee Report - Byron V. (5 mins) === | ||
* [ Finance Committee Report] | * [https://drive.google.com/file/d/1dtE2B6l5tukI12xBLLEHbf57HPVI7NOi/view?usp=sharing Finance Committee Report] | ||
** Question from Keith: Are we still shipping bikes to the DT shop for repairs and then back to the South shop for sale? | |||
** Answer: Correct | |||
=== Governance Committee Report - Roy C. (2 mins) === | === Governance Committee Report - Roy C. (2 mins) === | ||
* [https:// | * [https://drive.google.com/file/d/159ArmzwiwNSf7dfJLq5OiNqRxpUJtb_t/view?usp=sharing Governance Committee Report] | ||
=== Advocacy & Outreach Committee Report - Keith H. (8 mins) === | === Advocacy & Outreach Committee Report - Keith H. (8 mins) === | ||
* [https://docs.google.com/document/d/1ZlBBV8Z7_nKN6eCe-O3QkxmqUYXm6Ry8gWYWU5QoisI/edit AOC Report] | * [https://docs.google.com/document/d/1ZlBBV8Z7_nKN6eCe-O3QkxmqUYXm6Ry8gWYWU5QoisI/edit AOC Report] | ||
** Question from Roy: Can we get a Newsletter out this month? | |||
** Answer: Yes, if you give me fodder | |||
** Question from Roy: Is the AOC interested in organizing something at the Velodrome, as they have invited us | |||
** Answer: Yes! I will work on it. | |||
=== Reception of Reports === | |||
=== | |||
{{Motion | {{Motion | ||
|motion=To | |motion=To receive the reports as presented above. | ||
|first= | |first= Keith | ||
|second= | |second= Max | ||
|yes= | |yes= 5 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== EDI Workshop Update - Andi E. (5 mins) === | === EDI Workshop Update - Andi E. (5 mins) === | ||
As per the HR Committee Report, the EDI sessions with Dr Shariff were canceled in consultation with Dr Shariff. | |||
EDI has been tied in to our CIOG commitments this year, therefore it is something that we will need to keep in our current business until this is rescheduled and complete. | |||
=== Google Drive Backup Update - Roy (1 min) === | === Google Drive Backup Update - Roy (1 min) === | ||
Roy is in possession of the hard drive. The backup has not been completed as of yet, as it is not KTLO activities. This will be completed time permitting. | |||
=== Ad Hoc Nomination Committee === | === Ad Hoc Nomination Committee - Keith (2 min) === | ||
Have not started work on this quite yet. I will get on it. Roy has reminded Keith to ask Molly for a list of members who have indicated interest on their membership renewal. | |||
== New Business == | == New Business == | ||
=== Operating and D&O Insurance === | === Operating and D&O Insurance - Andi (5 min)=== | ||
Our Operating and D&O insurance will expire on June 15, 2022. We have the policies and all that is needed is someone to call the Cooperators and renew and pay. We will Ask Bryon to take this on as he and Roy are the signing authorities for payment | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Michelle | ||
|second= | |second= Max | ||
|yes= | |yes= 6 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To move <i>out of camera</i> discussion. | |motion=To move <i>out of camera</i> discussion. | ||
|first= | |first= Matt | ||
|second= | |second= Keith | ||
|yes= | |yes= 6 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
Meeting adjourned by at | Meeting adjourned by Roy at 9:42 pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2021-2022 Board minutes]] | [[Category:2021-2022 Board minutes]] | ||