Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.
Bike Edmonton Board Meeting Minutes for May 9, 2022
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Roy
- Minute-taker: Andi
- Food by: n/a
- Board attendance: Maxine Myre, Matthew Hoyt, Roy Coulthard, Andi Eng, Keith Heslinga, Michelle Bourdon
- Staff attendance:
- Regrets: Byron Vass, John Fuller
- Absent:
- Guests:
Call to Order
- Meeting called to order by Roy at 7:08 pm.
Logistics for Next Meeting
- Date: 13 June 2022
- Location: Google Meet
- Chair: Byron Vass
- Minute-taker: Andi
- Food by: n/a
- Regrets in advance: Max; Matt
Announcements
Approval of Agenda
MOTION
| To approve this May agenda.
|
|
| Moved:
|
Andi
|
| Seconded:
|
Matt
|
| Aye
|
No
|
Abstain
|
| 5
|
0
|
|
|
| Carried
|
Approval of Last Meeting's Minutes
| Aye
|
No
|
Abstain
|
| 5
|
0
|
|
|
| Carried
|
Reports
President's Report - Roy (4 mins)
Treasurer's Report - Byron V. (5 mins)
- Question from Andi: why is there a discrepancy MoM for the months of February and March.
- Response: Byron is absent. This will be presented to him when he returns.
Executive Committee Report - Roy (2 mins)
HR Committee Report - Andi E. (2 mins)
Finance Committee Report - Byron V. (5 mins)
- Finance Committee Report
- Question from Keith: Are we still shipping bikes to the DT shop for repairs and then back to the South shop for sale?
- Answer: Correct
Governance Committee Report - Roy C. (2 mins)
Advocacy & Outreach Committee Report - Keith H. (8 mins)
- AOC Report
- Question from Roy: Can we get a Newsletter out this month?
- Answer: Yes, if you give me fodder
- Question from Roy: Is the AOC interested in organizing something at the Velodrome, as they have invited us
- Answer: Yes! I will work on it.
Reception of Reports
MOTION
| To receive the reports as presented above.
|
|
| Moved:
|
Keith
|
| Seconded:
|
Max
|
Current & Completed Business
EDI Workshop Update - Andi E. (5 mins)
As per the HR Committee Report, the EDI sessions with Dr Shariff were canceled in consultation with Dr Shariff.
EDI has been tied in to our CIOG commitments this year, therefore it is something that we will need to keep in our current business until this is rescheduled and complete.
Google Drive Backup Update - Roy (1 min)
Roy is in possession of the hard drive. The backup has not been completed as of yet, as it is not KTLO activities. This will be completed time permitting.
Ad Hoc Nomination Committee - Keith (2 min)
Have not started work on this quite yet. I will get on it. Roy has reminded Keith to ask Molly for a list of members who have indicated interest on their membership renewal.
New Business
Operating and D&O Insurance - Andi (5 min)
Our Operating and D&O insurance will expire on June 15, 2022. We have the policies and all that is needed is someone to call the Cooperators and renew and pay. We will Ask Bryon to take this on as he and Roy are the signing authorities for payment
In Camera Session
MOTION
| To move in camera.
|
|
| Moved:
|
Michelle
|
| Seconded:
|
Max
|
MOTION
| To move out of camera discussion.
|
|
| Moved:
|
Matt
|
| Seconded:
|
Keith
|
| Aye
|
No
|
Abstain
|
| 6
|
0
|
|
|
| Carried
|
Board Volunteer Hour Tracking - ALL BOARD (1 min)
Adjournment
Meeting adjourned by Roy at 9:42 pm