Board Minutes May 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for May 17, 2021

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, May 17, 2021
• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Sarah
• Minute-taker: Andi
• Food by: n/a
• Board attendance:
• Staff attendance:
• Regrets: Annya
• Absent:
• Guests:

Call to Order

• Meeting called to order by Sarah at pm.

Logistics for Next Meeting

• Date: Monday, June 21, 2021
• Location: Google Meet
• Chair: Sarah
• Minute-taker: Andi
• Food by: n/a

Announcements

• Remember to record your volunteer hours!

Approval of Agenda

MOTION

To approve this May 17 agenda.
Moved:
Seconded:

Aye	No	Abstain

Approval of Last Meeting's Minutes

MOTION

To approve the April 2021 minutes and the May 4 2021 minutes.
Moved:
Seconded:

Aye	No	Abstain

Reports

President's Report - Sarah R. (2 mins)

• President's Report

Treasurer's Report - Roy C. (2 mins)

• No report available

Executive Director's Report - Chris C. (5 mins)

• [ Executive Director's Report]

Executive Committee Report - Sarah R. (1 min)

• [ Executive Committee Report]

HR Committee Report - Sarah R. (2 min)

• [ HR Committee Report]

Governance Committee Report - Roy C. (2 min)

• [ Governance Committee Report]

Volunteer Committee Report -

• No report as the Committee still has not been officially formed yet

Approval of Reports

MOTION

To approve the President's, Treasurer's, Executive Director's, Executive Committee, HR Committee, and Governance Committee reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Action Item Follow Up

• Posting Board Intros to the website is still pending

Bikes and Animals Social Media Campaign - Sarah R. (1 min)

• Further discussion still needed with Chris

HR Consultation with ACSN - Sarah R. (2 min)

• The HR Committee met with Bill Clark on April 26
• Bill's PowerPoint presentation
• MindMap

Downtown Shop Mural - Sarah R. (5 min)

• Contract with Jason Blower has been finalized
• Sarah and Chris worked on the City of Edmonton Economic Recovery Grant application, which is a matching grant
• Corporate level buildings have been confirmed and shared with Jason. Jason will begin working on the draft sketch

Mural Fundraising Plan

• Corporate sponsorship solicitations have been initiated
  • Stantec has agreed to a $1,000 sponsorship
  • The Oilers Community Foundation can only provide funding to CRA registered charities. They forwarded our info on to Rogers for consideration
  • Shaw is pending application
  • EPCOR is pending application
  • The Brick has been solicited

New Business

In Camera

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Board Volunteer Hour Tracking - ALL BOARD (2 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

Meet adjourned by Sarah at pm