Board Minutes May 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for May 2017

Board meetings are open to the EBC members and the public.

• Location: room 113 Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Jonathan
• Minute-taker: Derek
• Food by:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by [x] at 6:30 pm.

Logistics for Next Meeting

• Date: June 12th
• Location: Room 113, Education South
• Chair: Jeremy
• Minute-taker: Geoff
• Food by: Adrian

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this April meeting agenda, and the March 2017 minutes March Minutes, and commitee reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jon

• President's Report March 2017

Treasurer's Report - Geoff

• Treasurer's Report (May) (2017)

Executive Director's Report - Chris

• [ED Report (Month) (Year)]

H.R. Committee Report - Nancy

• H.R. Committee Report April 2017

Policy Committee Report - Dan

• [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report - Derek

• [Strategic Planning Committee Report (Month) (Year)]

Finance Committee Report -

• [Strategic Planning Committee Report (Month) (Year)]

Membership Committee Report -

• [Strategic Planning Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

COMPLETED

Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)

• Discussion notes:

MOTION

To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
Moved:
Seconded:

Aye	No	Abstain
0	0	0
No quorum

Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)

• Discussion notes:
  • Request to receive payment via Electronic Funds Transfer [1]

New Business

New Business Item 1: Google docs training session (Geoff 15 min)

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files

• search
• star
• locate in folder
• add to my drive

Handle permissions

• view permissions
• set permissions
• if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

• Discussion notes:

New Business Item 2: Employee banked overtime hours (Jonathan 40 min)

• Discussion notes:

At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

MOTION

Moved:
Seconded:

Aye	No	Abstain
0	0	0
No quorum

New Business Item 3:Board Succession Planning (Nancy 10 min)

• Discussion notes:

Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

Adjournment

MOTION

To adjourn the meeting at pm.
Moved:
Seconded:

Aye	No	Abstain
0	0	0
No quorum