Board Minutes May 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for May 2017

Board meetings are open to the EBC members and the public.

• Location: room 113 Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Jonathan
• Minute-taker: Derek
• Food by: Jonathan
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by [x] at 6:30 pm.

Logistics for Next Meeting

• Date: May 8th
• Location: Room 113, Education South
• Chair:
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this April meeting agenda, and the March 2017 minutes March Minutes, and commitee reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jon

• President's Report March 2017

Treasurer's Report - Geoff

• [Treasurer's Report (Month) (Year)]

Executive Director's Report - Chris

• [ED Report (Month) (Year)]

H.R. Committee Report - Nancy

• H.R. Committee Report March 2017

Policy Committee Report - Dan

• [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report - Derek

• [add link here March 2017]

Finance Committee Report -

• [Strategic Planning Committee Report (Month) (Year)]

Membership Committee Report -

• [Strategic Planning Committee Report (Month) (Year)]

Current & Completed Business

=== Updates on Action Items From Previous Meeting (5 min)===.

• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

COMPLETED

Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)

• Discussion notes:

MOTION

To support and enable the transition of the YCR2 program and all YCR2 assets from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
Moved:
Seconded:

Aye	No	Abstain
0	0	0
No quorum

Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)

• Discussion notes:

New Business

New Business Item 1: Google docs training session (15 min)

• Discussion notes:
  • Monday April 3, 7:30pm -> ???

New Business Item 2: Employee banked overtime hours (Jonathan 40 min)

• Discussion notes:

At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

MOTION

Moved:
Seconded:

Aye	No	Abstain
0	0	0
No quorum

Adjournment

MOTION

To adjourn the meeting at pm.
Moved:
Seconded:

Aye	No	Abstain
0	0	0
No quorum