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Board Minutes May 2016: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes July 2016|July 2016]] board meeting.''''' | ||
== EBC Board Meeting Minutes for May 9, 2016 == | == EBC Board Meeting Minutes for May 9, 2016 == | ||
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* Apr 2016: '''Jon, Geoff''' connect regarding the budget allocated for the Program Coordinator. Regardless if we have charitable status or not, we should know what our budgetary constraints are. | * Apr 2016: '''Jon, Geoff''' connect regarding the budget allocated for the Program Coordinator. Regardless if we have charitable status or not, we should know what our budgetary constraints are. | ||
* Apr 2016: '''Derek & SP Committee''' to share program eval criteria with ED/staff to begin testing. | * Apr 2016: '''Derek & SP Committee''' to share program eval criteria with ED/staff to begin testing. | ||
'''COMPLETED''' | '''COMPLETED''' | ||
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* April 2016: '''Jon, Nancy, Geoff, Anna''' (Exec Committee) to meet before May mtg to make plan for best and worst case scenario of charitable status application to report at AGM. | * April 2016: '''Jon, Nancy, Geoff, Anna''' (Exec Committee) to meet before May mtg to make plan for best and worst case scenario of charitable status application to report at AGM. | ||
* Apr 2016: '''Jon, Geoff''' to reconcile the budget to reflect this 15,000 grant as well as the money we recently received from the Kinsmen Club. | * Apr 2016: '''Jon, Geoff''' to reconcile the budget to reflect this 15,000 grant as well as the money we recently received from the Kinsmen Club. | ||
* Apr 2016: '''Karl''' to determine the specific 'ask' from the Alberta Bicycle Commuters. | |||
** No formal ask will be coming forward as ABBCC have found other funding. | |||
=== Financial Review (20 min) Geoff === | === Financial Review (20 min) Geoff === | ||
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=== Alberta Transportation Bikeway Design Guidelines - draft (2 min) Nancy === | === Alberta Transportation Bikeway Design Guidelines - draft (2 min) Nancy === | ||
* Bike Calgary put together recommendations for the Bikeway Design Guidelines. They asked EBC to sign on as supporters. Nancy asked for the final copy for circulation and will share once she receives it. | * Bike Calgary put together recommendations for the Bikeway Design Guidelines. They asked EBC to sign on as supporters. Nancy asked for the final copy for circulation and will share once she receives it. | ||
* <span style="background: lime;">Action Items:</span> '''Nancy''' will share final copy of Bikeway Design doc when available. | |||
=== Exec Director verbal update (10 min) Chris === | === Exec Director verbal update (10 min) Chris === | ||
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* <span style="background: yellow;">Motion:</span> To authorize Jonathan or his designate to continue discussions with Goodwill Industries for the purpose of entering into a binding agreement/lease to store and service YCR2/EBC inventory. Moved by Anna, Derek. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To authorize Jonathan or his designate to continue discussions with Goodwill Industries for the purpose of entering into a binding agreement/lease to store and service YCR2/EBC inventory. Moved by Anna, Derek. '''Motion Carried.''' | ||
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* New membership opportunities (board discussion) | * New membership opportunities (board discussion) | ||
* Discussion notes: | * Discussion notes: | ||
* '''Membership status/number''' | |||
** Geoff: Wonder what form of memberships these are - bought a bike or signed up for membership? Chris: This is possible. Currently 76% of our memberships are *not* from bike sales. Could analyze this further by looking over the data more closely. | ** Geoff: Wonder what form of memberships these are - bought a bike or signed up for membership? Chris: This is possible. Currently 76% of our memberships are *not* from bike sales. Could analyze this further by looking over the data more closely. | ||
** Rachel: Are 2 year memberships less than buying 1 year membership two years in a row? Chris: Yes. Rachel: I had paid for 2 years but did not get auto renewal this year. Could other members being experiencing this glitch? Chris: Very few members have multi-year memberships. I will look into this. | ** Rachel: Are 2 year memberships less than buying 1 year membership two years in a row? Chris: Yes. Rachel: I had paid for 2 years but did not get auto renewal this year. Could other members being experiencing this glitch? Chris: Very few members have multi-year memberships. I will look into this. | ||
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** Nancy: Could have a membership campaign. All correspondence in one month would be about membership, might include personalized emails or phone calls to current members. Slower month would be a good time to do this. | ** Nancy: Could have a membership campaign. All correspondence in one month would be about membership, might include personalized emails or phone calls to current members. Slower month would be a good time to do this. | ||
** Geoff: Should have large sign (equal to shop rules) at each shop about Benefits of Membership at EBC. | ** Geoff: Should have large sign (equal to shop rules) at each shop about Benefits of Membership at EBC. | ||
* '''New membership opportunities''' | |||
** Geoff: There is a lot of value in the shops and the shops cost a lot of money to the org. If we give out certain free memberships, should budget for this and outline reasons why/criteria we would give these out and to whom. Jon: Or could be free memberships for a particular program, eg. Low Income Program = free membership. | ** Geoff: There is a lot of value in the shops and the shops cost a lot of money to the org. If we give out certain free memberships, should budget for this and outline reasons why/criteria we would give these out and to whom. Jon: Or could be free memberships for a particular program, eg. Low Income Program = free membership. | ||
** Rachel: As a student, I like student deals. | ** Rachel: As a student, I like student deals. | ||
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** Nancy: Could we do corporate memberships? Solicit this at Lunch & Learn sessions? Chris: Les and I tried this in 2015. Not much interest. | ** Nancy: Could we do corporate memberships? Solicit this at Lunch & Learn sessions? Chris: Les and I tried this in 2015. Not much interest. | ||
** Derek: If Fort Mac has taught us anything, people like to donate by phone/text. Could try a campaign to capture interested folks that are not in the shops. | ** Derek: If Fort Mac has taught us anything, people like to donate by phone/text. Could try a campaign to capture interested folks that are not in the shops. | ||
* '''Next steps''' | |||
** Jon: Form a sub-committee to pick up these ideas and begin implementing. Geoff, Derek, Adrian, Chris. Rachel is willing to be involved via email. | ** Jon: Form a sub-committee to pick up these ideas and begin implementing. Geoff, Derek, Adrian, Chris. Rachel is willing to be involved via email. | ||
** Geoff can sort through some data on the membership to get more details. | ** Geoff can sort through some data on the membership to get more details. | ||
* <span style="background: lime;">Action Items:</span> '''Jon, Geoff, Derek, Adrian, Chris''' will meet as ad-hoc subcommittee about membership in May. | * <span style="background: lime;">Action Items:</span> '''Jon, Geoff, Derek, Adrian, Chris''' will meet as ad-hoc subcommittee about membership in May. | ||
== <i>In Camera</i> Session - N/A == | == <i>In Camera</i> Session - N/A == | ||