Board Minutes May 2015
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for May 27, 2015
Board meetings are open to the EBC members and the public.
- Location: Rm 113 Ed South, U of A
- Start Time: 6:30pm
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Jonathan
- Minute-taker: TBD
- Food by: Alexey
- Board attendance:
- Staff attendance:
- Regrets: Michelle, Anna, Rachel
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date:
- Location:
- Chair:
- Minute-taker:
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
- Motion: To approve this May agenda, the March 2015 minutes and April 2015 minutes, and reports as presented below. Moved by . Seconded by . Motion Failed/Carried.
Treasurer's Report
- [Treasurer's Report (Month) (Year)]
Executive Director's Report
[[Media:*[ED Report (May) (2015)]]]
BikeWorks Report
- [BikeWorks Report (Month) (Year)]
Advocacy Committee Report
- [Advocacy Committee Report (Month) (Year)]
H.R. Committee Report
- [H.R. Committee Report (Month) (Year)]
Policy Committee Report
- [Policy Committee Report (Month) (Year)]
Strategic Planning Committee Report
- [Strategic Planning Committee Report (Month) (Year)]
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your 2015 board volunteer hours for the past month.
- Everyone sign reports that you have reviewed each month.
- Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
- Nov 2013: Executive Committee will pursue a Servus credit card for EBC in the name of the Executive Director.
- Aug 2014: HR Committee will create policy/procedure on dealing with volunteer service requirements and volunteer discipline process.
- April 2015: Anna will create new website application for 2015 board. Board will share with contacts and review applications prior to board meetings; applicants will be invited to meetings to be guest or interview.
COMPLETED
- April 2015: Anna post Conflict of Interest policy on wiki for public viewing.
- April 2015: Anna postSocial Media policy on wiki for public viewing.
Strategic Plan Update (10 min) - Jon
- As discussed in April's meeting, we will now have a standing agenda item to check-in on our individual and group progress on Strategic Plan action items.
- Strategic Planning session table (Nancy)
- Strategic Planning session notes (Anna)
- See general Board Retreat folder for more docs
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
Member Consultation Night about EBC Applying for Charitable Status (10 min) - Michelle, Alexey
- Update on plans for this event which was post-poned from the May 6 date.
Conflict of Interest Policy Signatures (2 min)
- Need board members to sign disclosure form from the policy that we approved in March.
- Google Doc of policy
- Wiki page of policy
Financial Management Policy draft for approval (10 min) - Dan & Michelle
- Financial Management Policy - draft for review
- Discussion notes:
New Business
Asana Software Overview (10 min) - Chris Chan
- view an intro video as background info
- from NYT article: "Asana is task-based software, a shared to-do list for the company. Work is assigned and completed by a potentially unending set of teams created on the fly. Tasks can be named and assigned across the company, then shut down or subdivided as the work progresses. People can rank, or have others rank, which of their jobs need attention soonest. If a company wants, anyone can look in on anyone else’s work, offering help and criticism. 'We think of e-mail, in-person meetings, and whiteboards as our competition,' said Justin Rosenstein, Mr. Moskovitz’s co-founder at Asana."
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
New Business Item 2 (__ min)
- Discussion notes:
In Camera Session (__ min)
- Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
- Please list how long you believe your topic will take to discuss:
- Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.
Adjournment
- Motion: To adjourn the meeting. Moved by , seconded by . Motion Failed/Carried.