Board Minutes May 2015

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for May 20, 2015

Board meetings are open to the EBC members and the public.

• Location: Rm 113 Ed South, U of A
• Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair:
• Minute-taker:
• Food by:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date:
• Location:
• Chair:
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

• Motion: To approve this May agenda, the March 2015 minutes and April 2015 minutes, and reports as presented below. Moved by . Seconded by . Motion Failed/Carried.

President's Report

• [President's Report (Month) (Year)]

Treasurer's Report

• [Treasurer's Report (Month) (Year)]

Executive Director's Report

• [ED Report (Month) (Year)]

BikeWorks Report

• [BikeWorks Report (Month) (Year)]

Advocacy Committee Report

• [Advocacy Committee Report (Month) (Year)]

H.R. Committee Report

• [H.R. Committee Report (Month) (Year)]

Policy Committee Report

• [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report

• [Strategic Planning Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your 2015 board volunteer hours for the past month.
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
• Nov 2013: Executive Committee will pursue a Servus credit card for EBC in the name of the Executive Director.
• Aug 2014: HR Committee will create policy/procedure on dealing with volunteer service requirements and volunteer discipline process.
• April 2015: Anna will create new website application for 2015 board. Board will share with contacts and review applications prior to board meetings; applicants will be invited to meetings to be guest or interview.

COMPLETED

Strategic Plan Update (10 min) - Jon

• As discussed in April's meeting, we will now have a standing agenda item to check-in on our individual and group progress on Strategic Plan action items.
  • Strategic Planning session table (Nancy)
  • Strategic Planning session notes (Anna)
• See general Board Retreat folder for more docs
• Discussion notes:

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

Conflict of Interest Policy Signatures (2 min)

• Need board members to sign paper copy of policy.

Financial Management Policy draft for approval (10 min) - Dan & Michelle

• Financial Management Policy - draft for review
• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session (__ min)

• Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
• Please list how long you believe your topic will take to discuss:

• Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.

Adjournment

• Motion: To adjourn the meeting. Moved by , seconded by . Motion Failed/Carried.