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Board Minutes May 2015: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes June 2015|June 2015]] board meeting.''''' | ||
== EBC Board Meeting Minutes for May 27, 2015 == | == EBC Board Meeting Minutes for May 27, 2015 == | ||
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Verbal Report and discussion: | Verbal Report and discussion: | ||
Treasurer Resignation | Treasurer Resignation | ||
* <span style="background: yellow;">Motion:</span> To completely remove Michelle Fisher from all EBC bank accounts at Servus Credit Union General account and Casino account and appoint Jonathan Woelber as interim treasurer and Online Administrator. Moved by Geoff, seconded by Nancy. '''Motion Carried.''' | |||
* <span style="background: lime;">Action Items:</span> ''' Jonathon put together wording for new board member recruitment to put in newletter Chris is about to send out''' | |||
=== Treasurer's Report === | === Treasurer's Report === | ||
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* <span style="background: lime;">Action Items:</span> '''Alexey, Alex, Chris''' will meet/connect to evaluate EBC's continued support of programming (YCR2 and the Spoke in particular); and 2) apply for Charitable Status by June 30 2015 on (date). | * <span style="background: lime;">Action Items:</span> '''Alexey, Alex, Chris''' will meet/connect to evaluate EBC's continued support of programming (YCR2 and the Spoke in particular); and 2) apply for Charitable Status by June 30 2015 on (date). | ||
* <span style="background: lime;">Action Items:</span> '''Geoff | * <span style="background: lime;">Action Items:</span> '''Geoff and Nancy''' will meet/connect to draw up an Executive Director performance plan by June 30 2015. | ||
* <span style="background: lime;">Action Items:</span> '''Dan, Anna and Rachel''' will meet/connect to improve existing and drafting new TOR and Policies to clarify responsibilities and accountabilities for committees and board members by September 30 2015 | * <span style="background: lime;">Action Items:</span> '''Dan, Anna and Rachel''' will meet/connect to improve existing and drafting new TOR and Policies to clarify responsibilities and accountabilities for committees and board members by September 30 2015. | ||
* <span style="background: lime;">Action Items:</span> ''' | * <span style="background: lime;">Action Items:</span> '''Neil and Jonathan''' will meet/connect to conduct a complete EBC Budget Review by September 30. The review should be conducted after EBC Charitable Status and BWN lease issues have been addressed. | ||
=== Member Consultation Night about EBC Applying for Charitable Status (10 min) - Alexey=== | === Member Consultation Night about EBC Applying for Charitable Status (10 min) - Alexey=== | ||
* Update on plans for this event which was post-poned from the May 6 date. | * Update on plans for this event which was post-poned from the May 6 date. | ||
* | * Plan to have an open presentation night (EBC membership) before the June Meeting | ||
* Discussion about whether we do a presentation to board / discussion before open house | |||
* We may actually have all the points / pros/cons ready for presentation | |||
* We continue are running a deficit budget, need to make a call on this | |||
* Between now and a presentation, board members should have the opportunity to review some of the pros/cons | |||
* Jonathon suggest meeting with Chris, discuss things, put together a mock presentation and circulate to board | |||
* Alexey has a draft that can be shared with Jonathon | |||
* Chris would suggest not sharing presentation with membership before the meeting, just the board | |||
<span style="background: lime;">Action Items:</span> | |||
* In this newsletter, Chris include advising about open house for discussing charitable status | |||
* Alexey and Jonathon will prepare a presentation, and share with board before the presentation date | |||
* June 16th, Jonathon and Les to coordinate to book a space | |||
=== Conflict of Interest Policy Signatures (2 min)=== | === Conflict of Interest Policy Signatures (2 min)=== | ||
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* [https://docs.google.com/a/edmontonbikes.ca/document/d/1Fy4HGlkoobFnj0WSYn9Hksy6kEZfRrH3fcQ046tdcr8/edit Google Doc of policy] | * [https://docs.google.com/a/edmontonbikes.ca/document/d/1Fy4HGlkoobFnj0WSYn9Hksy6kEZfRrH3fcQ046tdcr8/edit Google Doc of policy] | ||
* [http://edmontonbikes.ca/w/Conflict_of_Interest_Policy Wiki page of policy] | * [http://edmontonbikes.ca/w/Conflict_of_Interest_Policy Wiki page of policy] | ||
<span style="background: lime;">Action Items:</span> | |||
check with Anna to see if she has these, and ask directors that have not signed to sign | |||
=== Financial Management Policy draft for approval (10 min) - Dan === | === Financial Management Policy draft for approval (10 min) - Dan === | ||
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* | * | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Chris left a fair number of suggestions | ||
** | ** Dan will respond to comments, and we will table this until next month | ||
== New Business == | == New Business == | ||
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* from [http://www.nytimes.com/2012/05/21/technology/from-a-facebook-founder-a-social-network-for-the-office.html NYT article]: "Asana is task-based software, a shared to-do list for the company. Work is assigned and completed by a potentially unending set of teams created on the fly. Tasks can be named and assigned across the company, then shut down or subdivided as the work progresses. People can rank, or have others rank, which of their jobs need attention soonest. If a company wants, anyone can look in on anyone else’s work, offering help and criticism. 'We think of e-mail, in-person meetings, and whiteboards as our competition,' said Justin Rosenstein, Mr. Moskovitz’s co-founder at Asana." | * from [http://www.nytimes.com/2012/05/21/technology/from-a-facebook-founder-a-social-network-for-the-office.html NYT article]: "Asana is task-based software, a shared to-do list for the company. Work is assigned and completed by a potentially unending set of teams created on the fly. Tasks can be named and assigned across the company, then shut down or subdivided as the work progresses. People can rank, or have others rank, which of their jobs need attention soonest. If a company wants, anyone can look in on anyone else’s work, offering help and criticism. 'We think of e-mail, in-person meetings, and whiteboards as our competition,' said Justin Rosenstein, Mr. Moskovitz’s co-founder at Asana." | ||
* Discussion notes: | * Discussion notes: | ||
** | ** What was the purpose of the presentation | ||
** | ** Might the board want to use this for some projects as well | ||
** Right now the executive has access, and Geoff (for some projects he is working on) | |||
** Board members present didn't want a presentation on this | |||
* <span style="background: yellow;">Motion:</span> To | === BWN Lease (10 min) Jonathan, Adrian and Chris Chan=== | ||
* Board needs to determine renewal term for BWN lease that expires August 31 2015. | |||
* <span style="background: yellow;">Motion:</span> To authorize Adrian Pearce to negotiate a new lease with the Bike Works North Landlord. Moved by Chris Corrigan , seconded by Nancy . '''Motion Carried.''' | |||
<span style="background: lime;">Action Items:</span> | |||
Jonathon to discuss lease negotiations with Adrian | |||
=== Bike Works Volunteer shortages (20 min) Jonathan=== | === Bike Works Volunteer shortages (20 min) Jonathan=== | ||
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=== | === OHS (5 min)=== | ||
* Contact of Nancy interested in volunteering setting up an Occupational Health and Safety program starting in September. | |||
* Nancy will coordinate this starting in September | |||
* | |||
* | |||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by Dan , seconded by Alexey. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2013-2014 Board minutes]] | [[Category:2013-2014 Board minutes]] | ||