Board Minutes May 2014

From Bike Edmonton
Jump to navigation Jump to search

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for May 21, 2014

Board meetings are open to the EBC members and the public.

  • Location: room 262 Education South building, UofA main campus (confirmed by Anna May 12th)
  • Start Time: 6:30 pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Leila
  • Minute-taker: TBA
  • Food by: Kristen
  • Board attendance:
  • Staff attendance:
  • Regrets: Bernadette, Anna
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at pm.

Logistics for Next Meeting

  • Date: Wed June 18, 2014
  • Location: BikeWorks??
  • Chair:
  • Minute-taker:
  • Food by:
  • Regrets: Bernadette,

Approval of Agenda, Minutes, Reports (5 min)

  • Motion: To approve today's May 2014 agenda, April 2014 minutes, and reports as presented below. Motioned by . Seconded by . Motion Failed/Carried.

President's Report

  • [President's April 2014 Report]

Treasurer's Report

Executive Director's Report

BikeWorks Report

Advocacy Committee Report

  • [Advocacy Committee April 2014 Report]

H.R. Committee Report

  • [H.R. Committee April 2014 Report]

Policy Committee Report

  • [Policy Committee April 2014 Report]

Strategic Planning Committee Report

  • [Strategic Planning Committee April 2014 Report]

Volunteer Appreciation Ad-hoc Committee Report

  • [Volunteer Appreciation ad-hoc Committee April 2014 Report]

AGM Ad-hoc Committee Report

  • [AGM ad-hoc Committee April 2014 Report]


Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Ongoing: Everyone log your 2014 board volunteer hours for the past month.
  • Ongoing: Committee chairs to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
  • Oct 2013: Anna to make record of what to do for next AGM.
  • Nov 2013: Executive Committee (Leila, Sarah, Anna, Carlos) will pursue a Servus credit card for EBC in the name of the Executive Director.
  • Jan 2014: Kristen present proposed bylaw change at AGM 2014.
  • Feb 2014: Anna, Sarah to take pics and write bio for website.
  • Feb 2014: Kristen/Policy Committee will incorporate petty cash max in future Financial policy.
  • Feb 2014: Strategic Planning Committee will continue to gather info to bring a proposal regarding EBC name change to the board in July 2014.
  • April 2014: Carlos, Chris Chan, Neil to start drafting Sept 2014-Sept 2015 budget.
  • April 2014: Bernadette will get further details on procedure to submit a letter to AGLC or sign onto a group letter.
  • April 2014: Anna will draft a response to patron about EBC current and proposed practices re inclusion/accessibility.
  • April 2014: Chris Co will draft an Advocacy Coordinator description by April 25 and pass to Chris Chan for posting.
  • April 2014: Doug will coordinate to get promo material from Chris Chan for Good 100 event.

COMPLETED

  • April 2014: Coreen will forward the reply to patron to board. Done
  • April 2014: Anna will book meeting space for May at UofA. (Future meeting locations TBD once BWS is open.)
  • April 2014: Anna will share template with board and staff. Done
  • April 2014: Derek will create facebook event, share posters with board for further sharing. Done
  • April 2014: Leila will circulate a draft HR letter to board for review. Done

Business Item 1 (__ min)

  • Discussion notes:
  • Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
  • Action Items: name will ____ by (date).

Business Item 2 (__ min)

  • Discussion notes:


New Business

Signing Authorities (10 min)

  • What is the current process for reimbursements? What is the role of the signing authorities, treasurer, book keeper, and the person looking for reimbursements? How can this process be improved? Could there be a policy for this process?
  • Discussion notes:
  • Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
  • Action Items: name will ____ by (date).

New Business Item 2 (__ min)

  • Discussion notes:


In Camera Session (__ min)

  • Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
  • Please list how long you believe your topic will take to discuss:

Adjournment

  • Motion: To adjourn the meeting. Moved by , seconded by . Motion Failed/Carried.
Retrieved from "https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_May_2014&oldid=2482"