Board Minutes May 2014: Difference between revisions
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Anna Vesala (talk | contribs) (Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == EBC Board Meeting Minutes for May 21, 2014 == Boar...") |
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Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
* Location: | * Location: TBA | ||
* Start Time: 6:30 pm | * Start Time: 6:30 pm | ||
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Leila | ||
* Minute-taker: | * Minute-taker: TBA | ||
* Food by: | * Food by: Kristen | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Bernadette, Anna | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
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== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Wed June 18, 2014 | ||
* Location: | * Location: BikeWorks?? | ||
* Chair: | * Chair: | ||
* Minute-taker: | * Minute-taker: | ||
* Food by: | * Food by: | ||
* Regrets: Bernadette, | |||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve | * <span style="background: yellow;">Motion:</span> To approve today's May 2014 agenda, [http://edmontonbikes.ca/w/Board_Minutes_April_2014 April 2014 minutes], and reports as presented below. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== President's Report === | === President's Report === | ||
*[President's Report | *[President's April 2014 Report] | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
*[ | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1749uWonDYBWBtlVnyoL-s-ef2gLMiOT0YwvTbsvcnhE/edit Financial Report March 2014] - submitted April 15 by Neil (not yet approved) | ||
*[Financial Report April 2014] | |||
=== Executive Director's Report === | === Executive Director's Report === | ||
*[ | *[https://docs.google.com/document/d/1Wpd5reNiw-Eh35Ri5FVlAK9Vc8TyMUvKPOJL22N9bng/edit?usp=sharing Executive Director's Report March 2014] - submitted April 15 (not yet approved) | ||
*[ED April 2014 Report] | |||
=== BikeWorks Report === | === BikeWorks Report === | ||
*[BikeWorks Report | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1EhL7Xow1BtC6Tuce1rFftxNJuc-mREhhIe_QkigHhpM/edit BikeWorks April 2014 Report] - submitted May 5 | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
*[Advocacy Committee Report | *[Advocacy Committee April 2014 Report] | ||
=== H.R. Committee Report === | === H.R. Committee Report === | ||
*[H.R. Committee Report | *[H.R. Committee April 2014 Report] | ||
=== Policy Committee Report === | === Policy Committee Report === | ||
*[Policy Committee Report | *[Policy Committee April 2014 Report] | ||
=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
*[Strategic Planning Committee Report | *[Strategic Planning Committee April 2014 Report] | ||
=== Volunteer Appreciation Ad-hoc Committee Report === | |||
*[Volunteer Appreciation ad-hoc Committee April 2014 Report] | |||
=== AGM Ad-hoc Committee Report === | |||
*[AGM ad-hoc Committee April 2014 Report] | |||
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=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | ||
* | * Ongoing: '''Committee chairs''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* | * Oct 2013: '''Anna''' to make record of what to do for next AGM. | ||
* Nov 2013: '''Executive Committee''' (Leila, Sarah, Anna, Carlos) will pursue a Servus credit card for EBC in the name of the Executive Director. | |||
* Jan 2014: '''Kristen''' present proposed bylaw change at AGM 2014. | |||
* Feb 2014: '''Anna, Sarah''' to take pics and write bio for website. | |||
* Feb 2014: '''Kristen/Policy Committee''' will incorporate petty cash max in future Financial policy. | |||
* Feb 2014: '''Strategic Planning Committee''' will continue to gather info to bring a proposal regarding EBC name change to the board in July 2014. | |||
* April 2014: '''Carlos, Chris Chan, Neil''' to start drafting Sept 2014-Sept 2015 budget. | |||
* April 2014: '''Bernadette''' will get further details on procedure to submit a letter to AGLC or sign onto a group letter. | |||
* April 2014: '''Anna''' will draft a response to patron about EBC current and proposed practices re inclusion/accessibility. | |||
* April 2014: '''Chris Co''' will draft an Advocacy Coordinator description by April 25 and pass to Chris Chan for posting. | |||
* April 2014: '''Doug''' will coordinate to get promo material from Chris Chan for Good 100 event. | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * April 2014: '''Coreen''' will forward the reply to patron to board. '''Done''' | ||
* | * April 2014: '''Anna''' will book meeting space for May at UofA. (Future meeting locations TBD once BWS is open.) | ||
* April 2014: '''Anna''' will share template with board and staff. '''Done''' | |||
* April 2014: '''Derek''' will create facebook event, share posters with board for further sharing. '''Done''' | |||
* April 2014: '''Leila''' will circulate a draft HR letter to board for review. '''Done''' | |||
=== Business Item 1 (__ min)=== | === Business Item 1 (__ min)=== | ||