Board Minutes May 2014: Difference between revisions
→Approval of Agenda, Minutes, Reports (5 min)
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'''''These minutes | '''''These minutes were approved by the board at the [http://edmontonbikes.ca/w/Board_Minutes_June_2014 June 2014 meeting].''''' | ||
== EBC Board Meeting Minutes for May 21, 2014 == | == EBC Board Meeting Minutes for May 21, 2014 == | ||
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== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* | * Motion: To approve today's May 2014 agenda, April 2014 minutes, and reports as presented below. | ||
* Consent Agenda: | * Consent Agenda: | ||
**Discussion of logistics to confirm review and comment on reports via cell phone | **Discussion of logistics to confirm review and comment on reports via cell phone | ||
**Discussion of Financial Reports | **Discussion of Financial Reports | ||
** <span style="background: yellow;">Motion:</span> | ** <span style="background: yellow;">Motion:</span> To approve Consent Agenda, [http://edmontonbikes.ca/w/Board_Minutes_April_2014 April 2014 minutes], and reports as presented below. Moved by Caylie, seconded by Sarah. '''Motion Carried.''' | ||
=== President's Report === | === President's Report === | ||
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* Discussion: | * Discussion: | ||
**Question by Sarah re: certain YCR2 items on report. | **Question by Sarah re: certain YCR2 items on report. | ||
*** <span style="background: lime;">Action Items:</span> '''Chris Chan''' will follow up with ATB and YCR2 with report/thank you for donations. | |||
** Steve notes Program Materials YTD expenses is about $10,000 over budget. Chris Chan clarifies this is because this budget line includes YCR2 adaptive bikes | ** Steve notes Program Materials YTD expenses is about $10,000 over budget. Chris Chan clarifies this is because this budget line includes YCR2 adaptive bikes | ||
** Carlos question about location of detailed budget in GDrive. | ** Carlos question about location of detailed budget in GDrive. | ||
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=== AGM Ad-hoc Committee Report === | === AGM Ad-hoc Committee Report === | ||
* No report for April 2014. | * No report for April 2014. | ||
== Current & Completed Business == | == Current & Completed Business == | ||
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* <span style="background: lime;">Action Items:</span> '''Doug''' will follow up with Bernadette re: Hazard Assessments and coordinate to get this done. Report progress to Board by June meeting. | * <span style="background: lime;">Action Items:</span> '''Doug''' will follow up with Bernadette re: Hazard Assessments and coordinate to get this done. Report progress to Board by June meeting. | ||
* <span style="background: lime;">Action Items:</span> '''Sarah''' will research organizing First Aid classes. | * <span style="background: lime;">Action Items:</span> '''Sarah''' will research organizing First Aid classes for staff and shop volunteers. | ||
=== BikeWorks South Grand Opening (10 min)=== | === BikeWorks South Grand Opening (10 min)=== | ||
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**We are going to do this, on July 13, 10am-3pm!!!! Outside location, please. | **We are going to do this, on July 13, 10am-3pm!!!! Outside location, please. | ||
* <span style="background: lime;">Action Items:</span> '''Anna, | * <span style="background: lime;">Action Items:</span> '''Anna, Sarah''' will plan retreat. | ||
=== Meeting increased demand for programming of workshops (10 min)=== | === Meeting increased demand for programming of workshops (10 min)=== | ||
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*Should EBC be considering hiring somebody to coordinate such programming for next year? | *Should EBC be considering hiring somebody to coordinate such programming for next year? | ||
* Discussion notes: | * Discussion notes: | ||
**Coreen thinks there is enough demand to create a job planning. | **Coreen thinks there is enough demand to create a job planning. Probably a summer position | ||
Probably a summer position | |||
**Chris Chan: skill sets for different courses are very different. | **Chris Chan: skill sets for different courses are very different. | ||
**Demand peaks in May, drops off quickly in July / August | **Demand peaks in May, drops off quickly in July / August | ||
New online registration system has helped a lot, and may change demand patterns. | **New online registration system has helped a lot, and may change demand patterns. | ||
**Costs to offer courses vs. course fees: fairly good cost/revenue - positive. Moving the programming duties to a new staff member will increase the costs, but Coreen thinks there may still be enough revenue to make it worthwhile, especially if we can increase our offerings. | **Costs to offer courses vs. course fees: fairly good cost/revenue - positive. Moving the programming duties to a new staff member will increase the costs, but Coreen thinks there may still be enough revenue to make it worthwhile, especially if we can increase our offerings. | ||
**Chris Chan: mechanical courses may not be a revenue-positive service considering mechanics’ hourly rate. Caylie: Are mechanical courses necessary? Coreen: yes, for reasons of accessibility, making classes available to people who are new to bikes, not familiar with bike shops, also brings new people into Bikeworks! A lot of women take the classes | **Chris Chan: mechanical courses may not be a revenue-positive service considering mechanics’ hourly rate. Caylie: Are mechanical courses necessary? Coreen: yes, for reasons of accessibility, making classes available to people who are new to bikes, not familiar with bike shops, also brings new people into Bikeworks! A lot of women take the classes | ||
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* <span style="background: lime;">Action Items:</span> '''Chris Chan''' will send an email to see if anyone can attend. | * <span style="background: lime;">Action Items:</span> '''Chris Chan''' will send an email to see if anyone can attend. | ||
=== Board Member Resignation (2 min) === | |||
* Derek has been accepted into grad school in Manitoba and must resign from the Board. His resignation will be effective June 30, 2014. | |||
== <i>In Camera</i> Session (30 min)== | == <i>In Camera</i> Session (30 min)== | ||