Board Minutes May 2013

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for May 2013

Board meetings are open to the EBC members and the public.

• Location: BikeWorks South, 2nd floor lounge
• Start Time: 6:30pm

Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Lee
• Minute-taker: Anna
• Food by: Chris Corrigan
• Board attendance:
• Staff attendance:
• Regrets: Bernadette
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Approval of Agenda

• Motion: To approve agenda. Motioned by . Seconded by . Motion Failed/Carried.

Approval of Last Month's Minutes

• Motion: To approve (month)(year) minutes. Motioned by . Seconded by . Motion Failed/Carried.

Logistics for Next Meeting

• Date: Wednesday June 19
• Location: BikeWorks North, 2nd floor office
• Chair:
• Minute-taker:
• Food by:

ALSO:

• Saturday July 7 @ 10am-3pm Board Retreat
• Wednesday July 24 regular board meeting at BikeWorks South

Reports

President's Report (5 min)

• President's Report
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Motion: To return/approve the May 2013 President's report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Treasurer's Report (15 min)

• Revised April 2013 Report with follow up comments
• Treasurer's May 2013 Report
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Motion: To return/approve the May 2013 Treasurer's report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Executive Director's Report (__min)

• Completed April 2013 ED Report
• Executive Director's May 2013 Report
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Motion: To return/approve the May 2013 ED report as presented. Motioned by . Seconded by . Motion Failed/Carried.

BikeWorks Report (__ min)

• BikeWorks Report
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Motion: To return/approve the May 2013 BW report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Advocacy Committee Report (5 min)

• Advocacy Committee Report
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Motion: To return/approve the May 2013 Advocacy Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.

H.R. Policy Committee Report (10 min)

• HR Policy Committee Report
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Motion: To return/approve the May 2013 HR Policy Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Volunteer Appreciation Event Committee Report (5 min)

• Volunteer Appreciation Event Committee Report
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Motion: To return/approve the May 2013 Vol App Event report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Committee 2 Report (__ min)

• Committee 2 Report
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) reports as presented. Motioned by . Seconded by . Motion Failed/Carried.

Current & Completed Business

Business Item 1 (__ min)

• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Business Item 2 (__ min)

• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

New Business

Board changes and appointments (10 min)

• Micah has resigned leaving the Secretary position vacant. Need interim Secretary.
• Should we recruit interim board members? Do they get appointed until the AGM?
• It may help to set the AGM date so we can begin to plan for board recruitment.
  • Sunday Sept 22 (the day before is Community League Day which is a busy event for many community volunteers)?
  • Sunday Sept 29 (W+T day)? = Final day of Alberta Culture Days (no events currently scheduled in Edm that day). Also during EIFF (sept 27-oct 5).
  • Sunday Oct 6 (W+T day)?
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

Retreat Committee to form (5 min)

• An ad hoc committee for planning and organizing the Board mid-year retreat is needed. At least 3 people are needed.
• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

New Business Item 2 (__ min)

• Discussion notes:
• Motion: . Motioned by . Seconded by . Motion Failed/Carried.
• Action Items: Name will... by (deadline)

In Camera Session (__ min)

• Motion: To go in camera. Motioned by . Seconded by . Motion Failed/Carried.

Adjournment

• Motion: . Motioned by . Seconded by . Motion Failed/Carried.