Board Minutes May 2012: Difference between revisions
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Last month's minutes: too chatty and informal, stop being so silly. OK. content good. | Last month's minutes: too chatty and informal, stop being so silly. OK. content good. | ||
Duncan: I move to approve last month's minutes. | :Duncan: I move to approve last month's minutes. | ||
Seconded by Adam. | :Seconded by Adam. | ||
Carried. | :Carried. | ||
== Date, Location & Food for Next Meeting == | == Date, Location & Food for Next Meeting == |
Revision as of 16:17, 16 May 2012
These minutes are not yet approved.
EBC Board Meeting Minutes for May 10, 2011
- Time: 6:30pm
- Location: LAW 101
- Food by: Lee
Call to Order
- Time: 6.40 pm
Attendance
- Meeting Chair: Bernadette
- Minute-taker: Micah
- Board attendance: Bern, Micah, James, Alex Choby, Adam, Duncan, Lee
- Staff attendance: Chris Chan
- Regrets: Steph, Neil, Chris Corrigan
- Absent: Brett, Paul
- Guests: none
Approval of Agenda
Going over agenda; approval. Duncan: I move to approve this month's agenda. Seconded: Bern. Carried.
Approval of Last Month's Minutes
Last month's minutes: too chatty and informal, stop being so silly. OK. content good.
- Duncan: I move to approve last month's minutes.
- Seconded by Adam.
- Carried.
Date, Location & Food for Next Meeting
- Date: [extensive consultation of respective calendars] Monday 11 June @ 6.30
- Location: Micah will attempt to book same room again, Law 101
- Chair: Duncan
- Food: Adam
Reports
President's Report
There isn't one because Adam was busy doing governance and exams.
Treasurer's Report
There isn't one owing to fiscal dates not aligning with meeting dates.
Executive Director's Report
discussion last year about changing membership to twice a year (i.e. membership good for one year to 18 months). Duncan questions for clarification Adam: what's up with Alex taking June off? Chris: he is, it's on the google calendar which you all have access to. Bern: do you need any guidance on anything in/to do with your report? Feedback? Chris: not needed, but some points wouldn't mind. [discussed a few points off report]
BikeWorks Report
Alex sent it out, none of us have read it cos it kind of slipped under our respective radars. Going over it now.
Information Management Committee
James filed a quite lengthy report via the wiki (above) but none of us realised it. Going over now. TOR to be approved. Looking over. Some discussion.
Action item: all board members to read James' TOR, edit at will within reason. Or at least initiate email discussion if concerns
Advocacy Committee Report
Duncan's main concern/point discussed in New Business below (LRT bike parking/public art).
Current & Completed Business
Action Items
- Last month's action items:
- FB event & advocacy email: got added to newsletter. Add page on website re: ward reps.
- MBC: shelving: did not follow up, sorry. Chris says he's since obtained shelving
- reports were a bit last-minute but arrived before meeting. CC said actually did it a couple weeks ago but forgot to send it out.
- bike parking art stuff: see agenda item below.
- AB did verily obsess over Cycling Event Promotion Policy
- Adam: I move that we pass the Cycling Event Promotion Policy
- Duncan seconds
- Carried; Alex Choby abstained because she was not at last meeting and has not had chance to read it.
- New Action items
- Action item: MBC & CC: still to discuss library-archives
Cycling Event Policy
Cycling Event Promotion Policy
New Business
Casino volunteer recruitment letter (Micah)
- Bern: forms
- Micah: I'll resend my draft email for feedback before it goes to the masses action item!
- Adam: who should work casinos??? parents of Spoke participants! parents of special needs learn to ride course too says Chris!
- Micah: action item: get back to emails from folks interested in casino volunteering!
Summer Student
- What's to discuss?
- CC: May I have authority to make hiring decision? Whose responsibility? HR committee? Chris' responsibility to do hiring, it's only summer staff. Adam: would like Chris and Alex to do it. Would you like us to move to give you the authority to hire a summer student?
- Adam: I move to grant Chris the authority hire our summer student.
- Bern: I second.
- carried.
BW North
- Fencing yard
- Signage
- Alarm
- Stollery grant
- Advertising
BW South
- Limiting access
- Special Needs supports
- Price Increases
LRT Bike Parking/Public Art
- Funds for domain and hosting
- Organizing
- Web launch/Spokesperson