976
edits
Board Minutes May 2012: Difference between revisions
no edit summary
Micah.cooper (talk | contribs) m (→Summer Student) |
No edit summary |
||
| (12 intermediate revisions by 3 users not shown) | |||
| Line 1: | Line 1: | ||
These minutes | These minutes were approved in the [[Board Minutes June 2012]]. | ||
== EBC Board Meeting Minutes for May 10, 2011 == | == EBC Board Meeting Minutes for May 10, 2011 == | ||
| Line 44: | Line 44: | ||
=== President's Report === | === President's Report === | ||
There isn't one because Adam was busy doing | There isn't one because Adam was busy doing exams and has passed most of what he was working on to Chris. | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
| Line 52: | Line 52: | ||
===Executive Director's Report === | ===Executive Director's Report === | ||
discussion last year about changing membership to twice a year (i.e. membership good for one year to 18 months). | Mention of a discussion from last year about changing membership turnover to fixed dates twice a year (i.e. membership good for one year to 18 months). | ||
Duncan questions for clarification | |||
Adam: what's up with Alex taking June off? Chris: he is, it's on the google calendar which you all have access to. | Duncan questions for clarification. | ||
Adam: what's up with Alex taking June off? Chris: he is, it's on the google calendar which you all have access to. | |||
Bern: do you need any guidance on anything in/to do with your report? Feedback? Chris: not needed, but some points wouldn't mind. [discussed a few points off report] | Bern: do you need any guidance on anything in/to do with your report? Feedback? Chris: not needed, but some points wouldn't mind. [discussed a few points off report] | ||
| Line 108: | Line 111: | ||
===BW North=== | ===BW North=== | ||
* | *fencing the yard: AH requested 1500$+ for materials. Most of us consider this to be reasonable and we trust Alex's judgment etc. But: can we afford it? If we don't hire 2nd summer student we could def afford it. | ||
*Signage | :Micah: I move to grant permission and no more than 2000$ for the construction of a fence at BikeWorths North. | ||
*Alarm | :Bern: seconds. | ||
*Stollery grant | :carried. | ||
*Advertising | |||
* | *Signage: AH has also requested funds for signage. We are unclear about what Stollery grant can be applied to - things connected to Spoke? Shall we authorise $ for high-quality exterior sign and less $ for lower-quality interior sign? | ||
**'''Action item''': Chris will tell AH to purchase exterior sign and investigate cheaper alt for interior sign | |||
*Alarm: purchased security system for BWN motion sensors, all kinds of sensors, to be hooked into phone system, no monthly fee cos it will just call our cell phones (up to 6 numbers). CC: are you concerned that we should get an actual monitored system, considering the area? Bern: does the existing make lots of noise? CC: yes, and it's off-board so you can't just like punch it or something to shut it up. | |||
*Stollery grant: what do we know? still 5000$ left, to be allocated how? re-allocatable? Kris A might know - AH to talk to him apparently. | |||
**'''Action item''': Chris to talk to Alex about talking to Kris. | |||
*Advertising: advertise north shop more so folks know it's there. Folks generally agree this is a good idea. Posters? Handbills? CC says posters in businesses less effective than handbills and more $. And garden opening happening 2 June. Adam says posters could be good, could be more demand, Adam basically volunteering to poster neighbourhood. | |||
**'''Action item''': CC will make legal-sized B&W posters. | |||
===BW South=== | ===BW South=== | ||
*Limiting access | *Limiting access: too many in shop at once: dangerous and unproductive, volunteers can't help everyone. AH: perhaps can't have bike in shop if don't have stand. Operational. Desk at front to say oh no stands…… Anyway, Ops so not our purview. | ||
*Special Needs supports | |||
*Price Increases | *Special Needs supports: increase in volunteers with special needs: how to encourage, accommodate without impinging on effectiveness of running shop etc. | ||
:AC: it's going to be case by case, probably, because of differences in individuals etc. Have changes talked about by AC and Pals been implemented? | |||
:CC: no. | |||
:AC: a lot of changes would just be good to have anyway. eg clear system to have volunteers identifiable. would benefit everyone. These things discussed with Pals that are specific and would benefit everyone and should have been done a long time ago, should be implemented with some urgency. But one of the special needs volunteers comes in with aide. Trish wants for people to build relationships with Peter. Meetings on weekly basis? Difficult to accommodate. Should Peter maybe have an aide to help him navigate? | |||
:CC: Alex meeting with PP once a week could be reasonable, both are there like every day. | |||
:AB: should we tell AH that current level of support is appropriate but when questions arise he request to consult with inclusion committee? | |||
:AC: do we need policy about degree to which issues are addresses by project(?) manager? | |||
:CC: if it doesn't look like we can handle it we can just say no. | |||
:AC & BB: not nice to have someone required to bring an aide. | |||
:AC: risk mgmt, liability? We can cross those bridges when we come to them. | |||
**Proposed changes are in the pipeline; it's a matter of getting all our stuff done, EBN etc. Hence the usefulness of getting a host for EBS. So, under control/in progress for now. <!-- not sure why this line has 2 bullets and not just 1 indented bullet as line below; have tried various techniques to banish it but no luck. --> | |||
**Volunteer certification in works will reinforce training. | |||
*Price Increases: possible need to do this on new parts. Not a board thing! So pass. | |||
===LRT Bike Parking/Public Art=== | ===LRT Bike Parking/Public Art=== | ||
*Funds for domain and hosting | |||
* | *currently in design phase for SW LRT. DK says we should lead the proposal to have public art = bike parking at LRT stops. organise community members, other citizens, etc. to support this. large contingent of metal artists & sculptors in E'ton. proposals to Strathearn & Cloverdale comm. leagues. DK wants to build a website for this great big proposal/project. Wants to act as spokesperson for this project. | ||
* | *Funds for domain and hosting: 20$ and 10$/month respectively unless we share domain and then 'we are laughing'. Subdomain! says CC. | ||
*interested in helping? come to mtng (yet to be announced) | |||
*AB: can we just say that sounds like a really good idea. | |||
== In Camera Session == | == In Camera Session == | ||
(CC to be excused) | |||
:Bern: I move for us to go in camera. | |||
:Duncan seconds. | |||
:Carried. | |||
== Adjournment == | == Adjournment == | ||
:Micah: I move to adjourn. | |||
:Lee: seconds. | |||
:Carried. | |||
*I (Micah) regret to note that I failed to write down the time of adjournment. However, based on the save history of the text document I was taking minutes into, it was at approximately 8.11 pm. It was the shortest meeting this incarnation of the board has yet experienced. | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2011-2012 Board minutes]] | [[Category:2011-2012 Board minutes]] | ||