Board Minutes March 2024

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for March 2024

Board meetings are open to Bike Edmonton members and the public.

• Google Meet
• Start Time: 7:00 pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Stephen
• Minute-taker: Adam
• Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel
• Staff attendance: Coreen, Alex, Vaughan
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at 7:13 pm.

Logistics for Next Meeting

• Date: April 8, 2024
• Location: Google Meet
• Chair:
• Minute-taker:

President's Report

• Verbal report

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this March agenda, the February 2024 [1], and reports as presented
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting, Reminders (5 min)

• Everyone log your volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

South Shop

• February 15 conditions cleared, still conditions for March 15

Downtown Shop Annex and Storage

• Entered into new lease with Macewan with extra space
• Agreement expected this week for storage space

Finance Audit

• Email invitation nearly ready
• Audit plan prepared, does timeline need to be revised?

OSBA Window Repair Grant

• Staff has provided necessary info, Stephen to coordinate the last of the forms

Property Tax Exemption

• Completed for South Shop
• Status for Downtown

Pop-up store options

COMPLETED

Transfer of signing authority

• Stephen and Keith now have signing authority, in addition to Marcel
• Need updated list of info from all of Board, email to follow

Crowdfunding Campaign

• Donor thank-you email sent

New Business

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjourned at pm