Board Minutes March 2024: Difference between revisions
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* Ken Amesbury (spelling?) emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith). | * Ken Amesbury (spelling?) emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith). | ||
* We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City | * We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City is giving grants to schools to upgrade bike parking, and that could be something we could partner on (our bike rack sales is on the back burner currently, this could revive that). Heather wonders if in addition to selling bike racks we could sell our expertise on selection and placement, i.e. a consultation fee-- just put it on the website and see what happens. Coreen thinks that's an interesting idea, we have also offered installation in the past (which a volunteer George did for an honorarium). Coreen says staff would have to talk amongst themselves about it, but they would need more hours in order to take on any of this program work in addition to running the shops this summer. Adam is skeptical that we have the capacity to offer all this outreach and programming without an ED this year. Alex would love to see Bike Edmonton offer all these things and is sad that our capacity is diminished and always wants to say yes, but the reality is we used to have Molly and others writing grants and doing a lot of work, and there will be some extra staff time to support that at some point if there are multiple managers and one shop, but perhaps not this summer while everything is in transition. Sarah feels that we're entering peak monetization season, and if we don't do so we'll be short funds come the winter; with the revenue projections provided by Coreen, Sarah doesn't think we make it through next winter. Alex feels members need more benefits. In conclusion, it was decided that we need to reflect on this. | ||
=== Ghost Bikes === | === Ghost Bikes === | ||
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=== Waste Reduction and Reuse Grant === | === Waste Reduction and Reuse Grant === | ||
* Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring problem, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself | * Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring problem, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself; if it can't be delivered then we give the money back. | ||
=== CIP Grant Reporting === | === CIP Grant Reporting === | ||
* Stephen will reply to their inquiry. | * Stephen will reply to their inquiry. Marcel will connect him to Molly to gather accurate details on what was done. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Matt | ||
|second= | |second= Marcel | ||
|yes= | |yes= | ||
|no= | |no= none | ||
|abstain= | |abstain= none | ||
|result= | |result= passed | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Stephen | ||
|yes= | |yes= | ||
|no= | |no= none | ||
|abstain= | |abstain= none | ||
|result= | |result= passed | ||
}} | }} | ||