Board Minutes March 2024: Difference between revisions
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=== President's Report === | === President's Report === | ||
*Verbal report | *Verbal report | ||
MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress. | |||
=== Treasurer's Report === | === Treasurer's Report === |
Revision as of 01:18, 12 March 2024
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for March 2024
Board meetings are open to Bike Edmonton members and the public.
- Google Meet
- Start Time: 7:00 pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Stephen
- Minute-taker: Adam
- Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel
- Staff attendance: Coreen, Alex, Vaughan
- Regrets:
- Absent:
- Guests:
Call to Order
- Meeting called to order by at 7:13 pm.
Logistics for Next Meeting
- Date: April 8, 2024
- Location: Google Meet
- Chair:
- Minute-taker:
President's Report
- Verbal report
MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.
Treasurer's Report
Finance Committee Report
Approval of Agenda, Minutes, Reports (5 min)
To approve this March agenda, the February 2024 [1], and reports as presented | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Current & Completed Business
Updates on Action Items From Previous Meeting, Reminders (5 min)
- Everyone log your volunteer hours for the past month.
- Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
- Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
- Reminder of our Code of Conduct
- Reminder of conflict of interest policy
South Shop
- February 15 conditions cleared, still conditions for March 15
Downtown Shop Annex and Storage
- Entered into new lease with Macewan with extra space
- Agreement expected this week for storage space
Finance Audit
- Email invitation nearly ready
- Audit plan prepared, does timeline need to be revised?
CIOG Grant
OSBA Window Repair Grant
- Staff has provided necessary info, Stephen to coordinate the last of the forms
Property Tax Exemption
- Completed for South Shop
- Status for Downtown
Pop-up store options
COMPLETED
Transfer of signing authority
- Stephen and Keith now have signing authority, in addition to Marcel
- Need updated list of info from all of Board, email to follow
Winter Cycling Congress
Crowdfunding Campaign
- Donor thank-you email sent
War on Cars and About Here/Shifter/Oh The Urbanity Events
WCB Annual Report
New Business
Filling Secretary Position
HR Committee
Bike Month Movie
Ghost Bikes
Waste Reduction and Reuse Grant
CIP Grant Reporting
In Camera Session
To move in camera. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
To move out of camera] discussion. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjourned at pm