Board Minutes March 2021
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for March 15, 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, March 15, 2021
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
- Board attendance: Matt H, Roy C, Rachel K, Ken A, Keith H, Jarett S,
- Staff attendance: Chris C, Molly T,
- Regrets: Annya
- Absent:
- Guests: Michelle B, Shelah K, Carmen G,
Call to Order
- Meeting called to order by Sarah at 7:08 pm.
Logistics for Next Meeting
- Date: Monday, April 19, 2021
- Location: https://docs.google.com/document/d/1T5O-52dqr4c0xMGCrwxj_eGOnBfefKyr60JFvgzWg6o/edit
- Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
Announcements
- Remember to record your volunteer hours!
- Snow Warrior, a short docufilm about local bike messenger Mariah, is streaming for free on March 18, 2021
Approval of Agenda
| To approve this March 15 agenda. | ||
| Moved: | Roy | |
| Seconded: | Rachel | |
| Aye | No | Abstain |
|---|---|---|
| Approved | ||
Approval of Last Meeting's Minutes
| To approve the February 2021 minutes. | ||
| Moved: | Matt | |
| Seconded: | Roy | |
| Aye | No | Abstain |
|---|---|---|
| Approved | ||
Reports
President's Report - Sarah R. (2 mins)
Treasurer's Report - Roy C. (2 mins)
Executive Committee Report - Sarah R. (1 min)
HR Committee Report - Sarah R. (1 min)
- Nothing to report - committee meeting had to be postponed and will be rescheduled as soon as possible
Governance Committee Report - Roy C. (2 min)
| To approve the Governance Committee Terms of Reference as presented above. | ||
| Moved: | Roy | |
| Seconded: | Matt | |
| Aye | No | Abstain |
|---|---|---|
| Carried | ||
Volunteer Committee Report - Ken A. (2 min)
- [ Volunteer Committee Report]
- Matt and Sarah will meet with Ken to assist with establishment of formalized ToR for the committee.
Approval of Reports
| To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, and Volunteer Committee reports as presented above. | ||
| Moved: | Roy | |
| Seconded: | Keith | |
| Aye | No | Abstain |
|---|---|---|
| Carried | ||
Current & Completed Business
Action Item Follow Up
- Posting Board Intros to the website
- Sarah oriented Andi to the Secretary role on Sunday
- Are we going to do a Bikes and Animals social media campaign?
- Further discussion with Chris to be held over the next few weeks and results of which will be brought forward at the next meeting
- Our interns Shelah and Carmen attended our first Governance Committee and met separately with Roy who gave them direction for their project
Final Decision on Downtown Shop Mural - Matt H. (5 min)
- Previous Board decision from March 2020 Board meeting
- Staff's concerns
- Mural Fundraising Plan
| That the Board approves an expenditure of up to $4500.00 to commission a mural for the Downtown Shop to be designed by Edmonton artist Jason Blower and installed as a vinyl wrap at the earlier opportunity. The mural will be designed with the intention of providing opportunities for sponsorship by local businesses and individuals, along with opportunities for volunteer recognition. Sponsorships would be guided by a policy to be developed at a later date. | ||
| Moved: | Matt | |
| Seconded: | Keith | |
| Aye | No | Abstain |
|---|---|---|
| Rachel | ||
| Carried | ||
Action Items
New Business
New Board Member Interest - Sarah R. (5 mins)
- Introduction of Bike Edmonton volunteer Michelle Bourdon
I began volunteering with BE in Summer 2019, after several years of following and taking interest in the organization. An avid recreational cyclist myself, I use my bike in the summer to commute to the hospital where I work as a Registered Nurse. An advocate for safety, community outreach, and promotion of preventative health, I see organizations such as Bike Edmonton as amazing support resources with similar goals in mind - and much more! Although I do not have any formal experience on Not for Profit boards, I attend my condo AGM regularly, I sit as an executive member on my unions Local board, and I sit on several boards as a Clinical Nurse Educator for joint workplace decision making.
- Thank you to both Molly and Chris for engaging with Michelle and encouraging her to join the Bike Edmonton Board!
| To appoint Michelle Bourdon to the 2021 Bike Edmonton Board of Directors effective immediately. | ||
| Moved: | Matt | |
| Seconded: | Roy | |
| Aye | No | Abstain |
|---|---|---|
| Carried | ||
Action Items
- Sarah to orient Michelle to the Board
Board Approval for Edmonton Chamber of Volunteer Organizations (ECVO) Membership - Sarah R. (1 min)
- Membership cost is tiered based on NPO's yearly budget
- ECVO website
- Confirm Bike Edmonton's membership tier
| To approve the purchase of a one-year membership to ECVO. | ||
| Moved: | Roy | |
| Seconded: | Michelle | |
| Aye | No | Abstain |
|---|---|---|
| Carried | ||
Membership Drive - Andi E. & Keith H. (3 mins)
Action Items
NPBI Update - Keith H. (10 mins)
Action Items
Staff/Operations Update - Chris C. (10 min)
In Camera
| To go in camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
| To go out of camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
| To adjourn the meeting. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||