These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for February 2020
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, March 9, 2020
- Location: MEC Downtown Community Room (2nd floor), 11904 104 Ave NW, Edmonton, AB T5K 0G6
- Start Time: 6:30pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- April 6, 2020 7 p.m. start
- Meeting Chair:Husam
- Timekeeper:Mike S.
- Minute-taker: Annya and Jasmine
- Food by:Rachel
- Location:TBA
- March Board attendance: Matt, Rachel, Husam, Mike S,Jeremy, Jasmine
- Staff attendance: Chis C, Molly
- Regrets: Mike P, Sarah, Talha
- Absent:
- Guests:
Call to Order
- Meeting called to order by Matt at 6:40 pm.
Approval of Agenda, Minutes, Reports (5 min)
MOTION
| To approve this March 9 agenda, the February 2020 minutes, and reports as presented below.
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| Moved:
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Mike S
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| Seconded:
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Rachel
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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President's Report - Jeremy
Treasurer's Report - Chris
- Latest as of January 2020, we are on track:
- $40,000 casino account
- $75,000 general account as of January 2020
- Current bank account summary as of today March 9, 2020:
- General account is $61,886.79
- Casino account $24,432
- February financials will be available at the end of March. Bookkeepers need about two weeks to prepare.
- Budget needs to be updated based on North location move.
- Focus on fundraising for next few months.
- online donations raised $1,625
Program Review Committee - Rachel/Matt/Annya
- Rachel and Chris (intern) are working on spoke program survey data.
- Matt to explore volunteer hour data to better understand retention (e.g. volunteer orientation, logs, etc.). Chris C to provide info by March 16, 2020.
- No other updates
Human Resources Committee - Jeremy
- Recruitment for new shop manager underway. HR committee with staff and board members to be formed. Posting runs until March 15, 2020 and shared through Facebook and email distribution. Possibility to extend deadline and reach.
- Staff reviews to be scheduled - week of March 23rd. Chris, Molly and Coreen to confirm.
Current and Completed Business
North Shop Move - All (20 min)
- Renos have started at the new shop. New floors look great. Paint on walls.
- Photos and update of move shared on social media.
- Moves can start as early as next week.
- Volunteer move schedule is on track.
Board Volunteer Hour Tracking - Jasmine (10 min)
New Business
2020 Board Development Training - Jeremy (10 min)
Non-Profit Board Intern Updates - Sarah (10 min)
Fundraising for Move - Mike S (10 min)
- Kickstarter test page shared
- Raffle license obtained. Ideas/donations for raffle items discussed briefly (e.g. sports tickets, service and activity discounts. Every one to seek items and leads and send to Mike S by next Friday March 20.
- Various categories to support
- Suggestion to include perks like shop items (e.g. new wrench set)
- Video for kickstarter shared - minor updates include not all caps for font, and adding a title card "Some words from our volunteers"
- Media Kit/press release to be prepared
- Dirtbag event ideas shared by Husam. Capacity is 100, but only 50 seated.
Mural - Matt (10 min)
- Jason Blower contacted for downtown cityscape, 9' by 27'
- Cost for design discussed, rights remain with artist
- Can do painting on the first week of April at an extra cost
- List of some downtown spots of interest and corporate sponsorships to be provided if we move ahead with mural painting
- Projected fundraising opportunity to be worked out along with flexible use of design
MOTION
| To approve the mural with Jason Blower at discussed cost
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| Moved:
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Annya
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| Seconded:
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Husam
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| Aye
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No
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Abstain
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| 5
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0
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2
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| Carried
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Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
- Program Committee Mon, March 16 6:30 p.m. @ Good Earth
- Fundraising Committee Saturday, March 14, 11 a.m. @ Mike's place
- HR Committee TBD (target is Sunday March 15)
In Camera:
MOTION
| To go in camera
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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MOTION
| To go out of camera
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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