Board Minutes March 2018: Difference between revisions
→Adjournment
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** Lack of cash reserves means less cushion if revenue is low. | ** Lack of cash reserves means less cushion if revenue is low. | ||
** Under what conditions can we make a move? Can those come to fruition soon? | ** Under what conditions can we make a move? Can those come to fruition soon? | ||
* Options on the table are keep BWN open, move location of BWN (immediately after lease or after a period of time), or close BWN. | |||
* General Thoughts on BWN Status: | * General Thoughts on BWN Status: | ||
** Consolidate the two BikeWorks locations | ** Consolidate the two BikeWorks locations | ||
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** From a financial perspective, not a good idea to move into a new space that will have costs and less certain revenue. Might not afford new location. | ** From a financial perspective, not a good idea to move into a new space that will have costs and less certain revenue. Might not afford new location. | ||
** Should do the fiscally-responsible thing. Coming up of BWN lease is a good time to reconsider our choice of location. | ** Should do the fiscally-responsible thing. Coming up of BWN lease is a good time to reconsider our choice of location. | ||
** Focus on revenue is the wrong focus; shift that to soliciting sponsorship. | ** Focus on revenue is the wrong focus; shift that to soliciting sponsorship. Garner sponsorship prior to getting new location. | ||
* | *** Sponsorship opportunities that are currently on the table are for smaller amounts ~$5,000-$10,000 | ||
*** Consider asking EBC members for money (doing a fundraising campaign) | |||
** | *** Crowdfunding campaign was done with BWS relocation. | ||
** BWN does offer a lot to the community, despite lower revenues | |||
** Can't say anything definitive. Limited potential of BWN location, even after renovations. | |||
** Business perspective - work on rebranding and relocation in conjunction, which could save money. | |||
** Consider that not all the expenses of BWN will be eliminated if BWN is shut down (such as salary costs that are currently being split). | |||
* How to move forward? | |||
** Before the next meeting, put together the other options (locations) including the cost. | |||
** Put together a spreadsheet with all options, assumptions for revenue/growth, costs of moving (led by Ali/Geoff/Mike S./Chris Chan) | |||
** Create options for scenarios in the spreadsheet (if shop fees or parts costs were changed) | |||
** Ask Neil for current YTD, and financial position of EBC | |||
=== Volunteer Survey - Karli (15 min) === | === Volunteer Survey - Karli (15 min) === | ||
* | * The board provided input on the survey | ||
* Next steps are passing this over to the board to be refined and distributed (as Karli's internship is nearly finished) | |||
=== Volunteer Engagement Brainstorming - Nancy (15 min) === | === Volunteer Engagement Brainstorming - Nancy (15 min) === | ||
* HR Committee had a brainstorming session to flesh out areas to address root barriers and motivations for volunteering. | |||
* By addressing all motivations and barriers, we can ensure our programming enhances the motivators and mitigates the barriers. | |||
* All of these will go into a chart, and think of how this can be operationalized. | |||
* These will be run by staff to help guide our volunteer recruitment and retention. | |||
=== Board Evaluation - Jasmine (10 min) === | === Board Evaluation - Jasmine (10 min) === | ||
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=== Strategic Planning Session - Jeremy (10 min) === | === Strategic Planning Session - Jeremy (10 min) === | ||
* Dates: | * Dates: April 6, 7 | ||
* Times: | * Times: 6:30-9:30pm; 9:00am-12:00pm | ||
* Attendees: | * Location: Sunlife Building (back-up location: Kiva Room?) | ||
* Attendees: Mike S., Jonathan, Geoff, Jeremy, Nancy, Molly, Mike P., Chris | |||
** Regrets: Ali, Jasmine | |||
=== In Camera: === | === In Camera: === | ||
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{{Motion | {{Motion | ||
|motion=To go in Camera | |motion=To go in Camera | ||
|first= | |first= Nancy | ||
|second= | |second= Ali | ||
|yes= | |yes=7 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |||
}} | |||
=== In Camera: === | |||
* Discussion notes: | |||
{{Motion | |||
|motion=To go out of Camera | |||
|first= Jonathan | |||
|second= Geoff | |||
|yes= 7 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= | |result= | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:52pm | ||
|first= | |first= Nancy | ||
|second= | |second= | ||
|yes= | |yes= | ||