Board Minutes March 2018: Difference between revisions
→Adjournment
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== Current and Completed Business == | == Current and Completed Business == | ||
=== '''EBC Big Bike Sale''' - === | |||
* Will need a bunch of volunteers (board welcome) - greeters, people to install accessories, processing transactions | |||
* Taking place on Saturday April 28 (likely) in the morning, before the shop opens | |||
* Helpful to have bikes sized for the sale | |||
=== '''Committee reporting and document templates ''' - === | === '''Committee reporting and document templates ''' - === | ||
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* Terms of reference check-in ([http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page]) | * Terms of reference check-in ([http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page]) | ||
* Discussion notes: | * Discussion notes: | ||
** | ** TOR shall be linked here for the next board meeting. Board members to review prior to the next meeting. | ||
=== BWN Shop Update - Mike S. (15 min) === | === BWN Shop Update - Mike S. (15 min) === | ||
https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit# | https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit# | ||
* | * Locations under consideration | ||
** Original location: looking to rent the whole building, so this is on the back burner for now. | |||
** Option: 106 Ave and 106 St | |||
** Option: Commerce Place with concrete everything | |||
*** Considering negative rent where they pay us a certain amount to offset the costs of operation | |||
* If we do decide to stay at the BWN location, need to decide soon if we'd like to have renovations done. The individual who would undertake the renovations is imminently moving to Canmore. | |||
* Strongly consider the financial risk of a new location. | |||
** Costs are known at each location, although revenues are less certain. | |||
** Lack of cash reserves means less cushion if revenue is low. | |||
** Under what conditions can we make a move? Can those come to fruition soon? | |||
* Options on the table are keep BWN open, move location of BWN (immediately after lease or after a period of time), or close BWN. | |||
* General Thoughts on BWN Status: | |||
** Consolidate the two BikeWorks locations | |||
** Move to a downtown location would be close to downtown, the bike grid, MacEwan students. Shut down North shop and look for ideal location without pressure of dovetailing with lease. | |||
** From a financial perspective, not a good idea to move into a new space that will have costs and less certain revenue. Might not afford new location. | |||
** Should do the fiscally-responsible thing. Coming up of BWN lease is a good time to reconsider our choice of location. | |||
** Focus on revenue is the wrong focus; shift that to soliciting sponsorship. Garner sponsorship prior to getting new location. | |||
*** Sponsorship opportunities that are currently on the table are for smaller amounts ~$5,000-$10,000 | |||
*** Consider asking EBC members for money (doing a fundraising campaign) | |||
*** Crowdfunding campaign was done with BWS relocation. | |||
** BWN does offer a lot to the community, despite lower revenues | |||
** Can't say anything definitive. Limited potential of BWN location, even after renovations. | |||
** Business perspective - work on rebranding and relocation in conjunction, which could save money. | |||
** Consider that not all the expenses of BWN will be eliminated if BWN is shut down (such as salary costs that are currently being split). | |||
* How to move forward? | |||
** Before the next meeting, put together the other options (locations) including the cost. | |||
** Put together a spreadsheet with all options, assumptions for revenue/growth, costs of moving (led by Ali/Geoff/Mike S./Chris Chan) | |||
** Create options for scenarios in the spreadsheet (if shop fees or parts costs were changed) | |||
** Ask Neil for current YTD, and financial position of EBC | |||
=== Volunteer Survey - Karli (15 min) === | === Volunteer Survey - Karli (15 min) === | ||
* | * The board provided input on the survey | ||
* Next steps are passing this over to the board to be refined and distributed (as Karli's internship is nearly finished) | |||
=== Volunteer Engagement Brainstorming - Nancy (15 min) === | === Volunteer Engagement Brainstorming - Nancy (15 min) === | ||
* HR Committee had a brainstorming session to flesh out areas to address root barriers and motivations for volunteering. | |||
* By addressing all motivations and barriers, we can ensure our programming enhances the motivators and mitigates the barriers. | |||
* All of these will go into a chart, and think of how this can be operationalized. | |||
* These will be run by staff to help guide our volunteer recruitment and retention. | |||
=== Board Evaluation - Jasmine (10 min) === | === Board Evaluation - Jasmine (10 min) === | ||
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=== Strategic Planning Session - Jeremy (10 min) === | === Strategic Planning Session - Jeremy (10 min) === | ||
* Dates: | * Dates: April 6, 7 | ||
* Times: | * Times: 6:30-9:30pm; 9:00am-12:00pm | ||
* Attendees: | * Location: Sunlife Building (back-up location: Kiva Room?) | ||
* Attendees: Mike S., Jonathan, Geoff, Jeremy, Nancy, Molly, Mike P., Chris | |||
** Regrets: Ali, Jasmine | |||
=== In Camera: === | === In Camera: === | ||
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{{Motion | {{Motion | ||
|motion=To go in Camera | |motion=To go in Camera | ||
|first= | |first= Nancy | ||
|second= | |second= Ali | ||
|yes= | |yes=7 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |||
}} | |||
=== In Camera: === | |||
* Discussion notes: | |||
{{Motion | |||
|motion=To go out of Camera | |||
|first= Jonathan | |||
|second= Geoff | |||
|yes= 7 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= | |result= | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:52pm | ||
|first= | |first= Nancy | ||
|second= | |second= | ||
|yes= | |yes= | ||