Board Minutes March 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for March 2017

Board meetings are open to the EBC members and the public.

• Location: room 113 Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Nancy
• Minute-taker: Derek
• Food by: Adrian (Geoff brought coffee!!)
• Board attendance: Adrian, Nancy, Jasmine, Derek, Dan, Michael C, Alexi, Geoffrey
• Staff attendance: Chris
• Regrets: Jonathan
• Absent:
• Guests: Mike Pybus, Kristen Flath

Call to Order

• Meeting called to order by Nancy at 6:35 pm.

Logistics for Next Meeting

• Date: April 10th
• Location: Room 113, Education South
• Chair: Jasmine
• Minute-taker: Derek
• Food by: Jonathan

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this March meeting agenda, and the February 2017 minutes Feb Minutes, and commitee reports as presented below.
Moved:	Geoff
Seconded:	Adrian

Aye	No	Abstain
all

President's Report - Jon

• President's Report Feb. 2017

Treasurer's Report - Geoff

• [Treasurer's Report (Month) (Year)]

Executive Director's Report - Chris

• [ED Report (Month) (Year)]

H.R. Committee Report - Nancy

• H.R. Committee Report (March) (2017)

Policy Committee Report - Dan

• [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report - Derek

• 2017 EBC Name Change Proposal (Feb) (2017)]

Finance Committee Report -

• [Strategic Planning Committee Report (Month) (Year)]

Membership Committee Report -

• [Strategic Planning Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your 2017 board volunteer hours for the past month. (We need to update this spreadsheet and fill it in retroactively).
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

COMPLETED

• Booked meeting space for April and May (Room 113, Education South). APIRG is holding elections now. As a formality, they need the new board to consent to continue room bookings on behalf of EBC in May. So they will do that and then book the June meeting.

Business Item 1: OH&S responsibilities and hazard assessment (10 min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1: EBC Board Orientation Manual (15 min)

• Part of the HR Committee.
• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2: PEEPS (Pilot EBC/ESA Partnership) (20 min)

• Michael's report, March 13, 2017
• Asking for board approval in principle
• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 3: EBC Name Change/Rebranding Proposal (30 min)

• Outline the reason behind the proposed name change and the extent of the rebranding.
• Discussion notes:
  • 2014 EBC Name Change Survey
  • 2017 Name Change Proposal

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 4: EBC New Board Members (10 min)===

• Discussion notes:

MOTION

Motion to approve assignment of new board member (s)
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 5: Give Jonathan and Geoff Access to the Tangerine Account (5 min)

• Discussion notes:

MOTION

Give Jonathan and Geoff Access to the Tangerine Account
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

In Camera Session

MOTION

To go in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To close the in camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain