Board Minutes March 2017: Difference between revisions
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* Asking for board approval in principle | * Asking for board approval in principle | ||
* Discussion notes: | * Discussion notes: | ||
** | ** A form will be going out UofA Education students to gauge their interest and experience in three areas: mechanical and mentoring; operational; governance. The plan at this point is (Jonathan and Michael) to follow up the survey with an info session at U of A tentatively April 11 or 12 at 5:00 PM. Board members and staff are welcome to attend. | ||
Next steps (proposed): | |||
EBC board approve the initiative (that’s the ask for our March 13 meeting) | |||
ESA and EBC to finalize the MOU and submit for approval to both boards | |||
Initial questionnaire (=”the form”) goes out. | |||
Info session at UA, April 11 or 12 | |||
Volunteer orientation at EBC | |||
{{Motion | {{Motion | ||
|motion= | |motion= To approve the PEEPS program intiative in principle. | ||
|first= | |first= | ||
|second= | |second= | ||
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}} | }} | ||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
=== New Business Item 3: EBC Name Change/Rebranding Proposal (30 min)=== | === New Business Item 3: EBC Name Change/Rebranding Proposal (30 min)=== |
Revision as of 01:04, 14 March 2017
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for March 2017
Board meetings are open to the EBC members and the public.
- Location: room 113 Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Nancy
- Minute-taker: Derek
- Food by: Adrian (Geoff brought coffee!!)
- Board attendance: Adrian, Nancy, Jasmine, Derek, Dan, Michael C, Alexi, Geoffrey
- Staff attendance: Chris
- Regrets: Jonathan
- Absent:
- Guests: Mike Pybus, Kristen Flath
Call to Order
- Meeting called to order by Nancy at 6:35 pm.
Logistics for Next Meeting
- Date: April 10th
- Location: Room 113, Education South
- Chair: Jasmine
- Minute-taker: Derek
- Food by: Jonathan
Approval of Agenda, Minutes, Reports (5 min)
To approve this March meeting agenda, and the February 2017 minutes Feb Minutes, and commitee reports as presented below. | ||
Moved: | Geoff | |
Seconded: | Adrian |
Aye | No | Abstain |
---|---|---|
7 | ||
Expression error: Unexpected < operator. |
President's Report - Jon
Treasurer's Report - Geoff
- [Treasurer's Report (Month) (Year)]
Executive Director's Report - Chris
- [ED Report (Month) (Year)]
H.R. Committee Report - Nancy
Policy Committee Report - Dan
- [Policy Committee Report (Month) (Year)]
Strategic Planning Committee Report - Derek
- 2017 EBC Name Change Proposal (Feb) (2017)]
Finance Committee Report -
- [Strategic Planning Committee Report (Month) (Year)]
Membership Committee Report -
- [Strategic Planning Committee Report (Month) (Year)]
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your 2017 board volunteer hours for the past month. (We need to update this spreadsheet and fill it in retroactively).
- Everyone sign reports that you have reviewed each month.
- Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
COMPLETED
- Booked meeting space for April and May (Room 113, Education South). APIRG is holding elections now. As a formality, they need the new board to consent to continue room bookings on behalf of EBC in May. So they will do that and then book the June meeting.
Business Item 1: OH&S responsibilities and hazard assessment (10 min)
- Discussion notes:
- Adrian presented on the OH&S policy progress. Mike was very helpful in his electrical background that would be relatively simple fixes. Other shop safety examples were suggested during the meeting. Geoff suggested that maybe this is something that we 'may' want to address before the busy season (and possibly close the shop for a period of a week or two?). Michael added that there is a significant amount of work involved with this project (maybe months or even years to really address and mitigate all of the hazards and produce the associated documentation). Once the program is up and running there shouldn't be a lot of work required to maintain it.
Business Item 2 (__ min)
- Discussion notes:
New Business
New Business Item 1: EBC Board Orientation Manual (15 min)
- Part of the HR Committee.
- Discussion notes:
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
New Business Item 2: PEEPS (Pilot EBC/ESA Partnership) (20 min)
- Michael's report, March 13, 2017
- Asking for board approval in principle
- Discussion notes:
- A form will be going out UofA Education students to gauge their interest and experience in three areas: mechanical and mentoring; operational; governance. The plan at this point is (Jonathan and Michael) to follow up the survey with an info session at U of A tentatively April 11 or 12 at 5:00 PM. Board members and staff are welcome to attend.
Next steps (proposed): EBC board approve the initiative (that’s the ask for our March 13 meeting) ESA and EBC to finalize the MOU and submit for approval to both boards Initial questionnaire (=”the form”) goes out. Info session at UA, April 11 or 12 Volunteer orientation at EBC
To approve the PEEPS program intiative in principle. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
New Business Item 3: EBC Name Change/Rebranding Proposal (30 min)
- Outline the reason behind the proposed name change and the extent of the rebranding.
- Discussion notes:
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
New Business Item 4: EBC New Board Members (10 min)===
- Discussion notes:
Motion to approve assignment of new board member (s) | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
New Business Item 5: Give Jonathan and Geoff Access to the Tangerine Account (5 min)
- Discussion notes:
Give Jonathan and Geoff Access to the Tangerine Account | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
In Camera Session
To go in camera. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Please list how long you believe your topic will take to discuss:
- Name (___ min)
- Name (___ min)
To close the in camera discussion. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjournment
To adjourn the meeting at __pm. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |