Board Minutes March 2014: Difference between revisions
no edit summary
Anna Vesala (talk | contribs) No edit summary |
|||
| (17 intermediate revisions by 2 users not shown) | |||
| Line 1: | Line 1: | ||
'''''These minutes | '''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_April_2014 April 2014] board meeting.''''' | ||
== EBC Board Meeting Minutes for March 19, 2014 == | == EBC Board Meeting Minutes for March 19, 2014 == | ||
| Line 14: | Line 14: | ||
* Minute-taker: Doug | * Minute-taker: Doug | ||
* Food by: Leila | * Food by: Leila | ||
* Board attendance: Bernadette, Doug, Leila, Matt, Carlos, Steve | * Board attendance: Bernadette, Doug, Leila, Matt, Carlos, Steve, Derek | ||
* Staff attendance: Coreen, Chris | * Staff attendance: Coreen, Chris | ||
* Regrets: Anna, Caylie, Chris Co, Kristen, Sarah | * Regrets: Anna, Caylie, Chris Co, Kristen, Sarah | ||
| Line 26: | Line 26: | ||
* Date: Wed Apr 16 | * Date: Wed Apr 16 | ||
* Location: rm 262 Education South, UofA | * Location: rm 262 Education South, UofA | ||
* Chair: | * Chair: Doug | ||
* Minute-taker: | * Minute-taker: Matt | ||
* Food by: | * Food by: Carlos | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
| Line 82: | Line 82: | ||
* Feb 2014: '''Anna''' to add Carlos to vol hours log | * Feb 2014: '''Anna''' to add Carlos to vol hours log | ||
* Feb 2014: '''Anna''' will set up Carlos' EBC accounts. | * Feb 2014: '''Anna''' will set up Carlos' EBC accounts. | ||
=== Servus Accounts (5 min)=== | === Servus Accounts (5 min)=== | ||
| Line 106: | Line 96: | ||
* <span style="background: lime;">Action Items:</span> '''name''' will print out meeting motion, have it signed, and fax it to Servus by March 21. | * <span style="background: lime;">Action Items:</span> '''name''' will print out meeting motion, have it signed, and fax it to Servus by March 21. | ||
=== | == New Business == | ||
* | |||
=== Next door commercial shop (30 min)=== | |||
* Volunteer frequenting Bike Works South proposed to set up a partnership in which he'd like to fix bikes in association with EBC. | |||
* Discussion notes: | |||
**Steve - Does it make more sense to hire a mechanic under EBC rather than have a third party mechanic? How does this work with physical resources that are shared? Space? Liability issues? | |||
** Coreen - Interestd party very valuable as mechanic. Concerns with clarity of relationship between interested party and EBC, as well as affects that relationship would have on other volunteer relationships, relationships with other shops, how does it fit in with our mandate. What are the boundaries with working time? We need to respond to him soon. | |||
** Leila - torn between separate business from EBC or whether to look at integrated EBC services. Interested in hearing a proposal from interested party with further information. | |||
** Chris - EBC has control over terms and conditions of contract such as space, inventory (eg: parts being sold). EBC not at risk for new business venture. Suggest giving interested party information about what we'd like the relationship to look like. | |||
* <span style="background: yellow;">Motion:</span> The board doesn't have enough information to make any informed decisions at this point, and to ask interested party for more information about what his ideas are and present a proposal to our board in writing. Moved by Matt , seconded by Doug . '''Motion Carried.''' | |||
* <span style="background: lime;">Action Items:</span> '''Doug''' will contact interested party by phone by March 21. | |||
=== Treasurer Report Format (4 min)=== | |||
*Carlos | |||
* Discussion notes: | * Discussion notes: | ||
** | ** Request for feedback on past financial reports: How do you find them? Are they useful? Easy to work with? Is there enough information? | ||
** | ** Round discussion - reports are ok. | ||
=== Jane's Walk (3 min)=== | |||
* Derek | |||
* Discussion notes: | |||
** Jane's Walk, the first weekend of every May, is a movement of independently organized events that move people around in recognition of urban theory, essentially a celebration of the urban environment. | |||
=== | === Strategic Planning (6 min)=== | ||
* | * Matt and Doug | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Charitable status to be applied for when year end finances are available. Will try draft run in June with CRA to ensure quality of application and increase chances of acceptance. Other info is Q13 and Q18. | ||
** | |||
=== ED Feb Report - Need to Know (8 min)=== | |||
* Chris | |||
* What you really need to know: | |||
* You Can Ride Too (YCR2) Budget proposal: | |||
* Seeking approval for this program budget: LINK | |||
* Currently has a surplus of $5825. | |||
* Entirely grant funded: no cash contribution from EBC for this year. | |||
* YCR2 grant application: LINK | |||
* Please review so that I may submit this application ASAP. | |||
* YCR2 job applications: I have reviewed applications and will hire for temporary contract positions. | |||
* Changing summer focus from Ride-a-friend-to-work to “Community BikeWorks Network”; see BikeWorks for details. | |||
* <span style="background: yellow;">Motion:</span> To approve the YCR2 Budget referred to in the February 2014 ED Report. Moved by Matt, seconded by Leila. '''Motion Carried.''' | |||
* <span style="background: lime;">Action Items:</span> '''Chris''' will inform YCR2. | |||
* | === Petty Cash Policy (2 min)=== | ||
* Bernadette | |||
* Discussion notes: | |||
** $200 is not enough, especially for large ticket items that consume this and more. Lack of a fluid source like credit cards are holding up cash flow; waiting on cheques proves stressful, especially for affiliates (YCR2) | |||
=== | === Good 100 Representation (5 min)=== | ||
* | * Doug | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Application fee associated with networking event. Any issues with funding the application fee in order to have EBC representation present at the event? | ||
** | ** No concerns. There are budgets allotted for these kinds of proceedings. | ||
** Doug will attend on behalf of EBC. | |||
== <i>In Camera</i> Session ( | == <i>In Camera</i> Session (10 min)== | ||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Bernadette , seconded by Leila. '''Motion Carried.''' | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** | ** | ||
| Line 137: | Line 162: | ||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by Derek, seconded by Carlos. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2013-2014 Board minutes]] | [[Category:2013-2014 Board minutes]] | ||