Board Minutes March 2012

Attendance

Meeting Chair: Bernadette
Minute-taker: Chris Corrigan
Board attendance: everyone but Lee, James, Paul (___________)
Staff attendance: Alex Hindle
Regrets: Lee, James, Paul
Absent: 0
Guests: 0

Call to Order

Time: 6:33

Approval of Agenda

Motion:

Adam, Alex

Approval of Last Month's Minutes

Motion:

Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.

Date, Location & Food for Next Meeting

April 5. Room ?. 6:30pm. Micah will arrange room. Alex C. will bring food.

Reports

President's Report

Points for discussion entered under "New Business"

Treasurer's Report

Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.

On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our "additional rent" (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.

Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.

All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.

Media:February_2012_Financials.xls

BikeWorks Report

state of the renovations?

The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming.

B.W.N. Policy Development?

How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered.

Title change?

Advocacy Committee Report

Report_February_2012

Ward reps
VeloCity
Tony Caterina

Committee 2 Report

Current & Completed Business

Action Items from Older Meetings

Neil will draft job description for Board Members
Alex H will submit grant report to MEC
the Board will make adjustments to Neil's policy on bike events

Action: Everyone to look at Board-member 'job' description &cycling Events Promotion policy (flawed)

HR

February 14, 2012: Motion to deliver the attached letter (to be kept in

personnel files) to Anna Vesala in a personal meeting as soon as possible. Motion: Stephanie; Second: Paul; Carried.

February 16, 2012: Motion to revise the terms of the letter (to be kept in

personnel files) to Anna Vesala as recommended by Neil Carey and deliver it to Anna. Motion: Alex C; Second: Paul; Carried.

Casino

Actions taken to date? Anything new the board needs to discuss?

Bikeworks North

The only hard action item coming out of last meeting was getting a quote on locks.

New Business

Public Bike Lane Consultations

Discussion of our message and our involvement in public consultations. See President's Report for details.

Provincial Election

Look at Bike Calgary's message [1]. Discuss whether we see ourselves joining in a substantive way.