Board Minutes March 2012

Attendance

• Meeting Chair: Bernadette
• Minute-taker: Chris Corrigan
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Time:

Approval of Agenda

• Motion:

Approval of Last Month's Minutes

• Motion:

Reports

President's Report

President's Report

• Points for discussion entered under "New Business"

Treasurer's Report

Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.

On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our "additional rent" (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.

Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.

All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.

Media:February_2012_Financials.xls

BikeWorks Report

BikeWorks Report

• state of the renovations?
• bwn Policy Development?
• Title change?

Advocacy Committee Report

Report_February_2012

• Ward reps
• VeloCity
• Tony Caterina

Committee 2 Report

Committee 2 Report

Current & Completed Business

Action Items from Older Meetings

• Neil will draft job description for Board Members
• Alex H will submit grant report to MEC
• the Board will make adjustments to Neil's policy on bike events

Action: Everyone to look at Board-member 'job' description &cycling Events Promotion policy (flawed)

HR

• February 14, 2012: Motion to deliver the attached letter (to be kept in

personnel files) to Anna Vesala in a personal meeting as soon as possible. Motion: Stephanie; Second: Paul; Carried.

• February 16, 2012: Motion to revise the terms of the letter (to be kept in

personnel files) to Anna Vesala as recommended by Neil Carey and deliver it to Anna. Motion: Alex C; Second: Paul; Carried.

Casino

• Actions taken to date? Anything new the board needs to discuss?

Bikeworks North

• The only hard action item coming out of last meeting was getting a quote on locks.

New Business

Public Bike Lane Consultations

• Discussion of our message and our involvement in public consultations. See President's Report for details.

Provincial Election

• Look at Bike Calgary's message [1]. Discuss whether we see ourselves joining in a substantive way.

Position Statements Policy

• Discussion, edits, voting.

Adjournment

• Motion: