Action Items from Last Meeting

Carried Forward

ACTION: Anna to contact ABA about CANBIKE
- FEB UPDATE: No response yet. Tried 3 times.
- MAR UPDATE:
ACTION: Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.
- FEB UPDATE: Not done yet. Keith will do it based on Michael K and ghostbike.org site.
ACTION: All committees to write up their own Terms Of Reference (1-2 pg)
- UPDATE:
ACTION: Alex and Anna to decide on specifics of membership length/expiry and present scheme to board
- UPDATE:
ACTION: Put EBC priorities into online doc

New action items

ACTION: Alex and Anna to ask BikeWorks mechanics about feelings about offsite mechanic fees
ACTION: Alex to update Bike Building metrics with correct numbers so that we can re-analyze

EBC Board Meeting Agenda for March 30, 2010

Time: 6:30pm
Location:
Food by: Chris & Stephanie

Call to order

In attendance: Steph, Alex, Chris, Neil, James, Brett, Anna
Regrets: David,

Approval of agenda

Motion to approve . Seconded by .

Approval of minutes

Motion to approve February 2011 minutes . Seconded by .

February board meeting minutes

Action items from last meeting

Reports

President

Awarded for YES grant, $5000
- Submitted MEC grant for $4000
- Audit John's 7-week mechanic course
EBC nomination listed in Emerald Award newsletter
Submitted Shell Environmental Fund grant application, $25000
Submitted CIRA Non-profit .CA Award, $5000
Advised Saskatoon bike shop
Organizing Bake & Bike Sale
Helping with Ride to the Symphony
- Cliff at Redbike was not very receptive to partnering. ESO and Sarah C are both working on convincing him otherwise
Met with Gordon Sheppard and Adrian P about CityTV partnership
Met with Jim F and Kenneth about redesigning EBC website
Reclaiming Lost Spaces/Alley of Light meeting to talk about involving bikes in 104 St alley
TRUE meeting
VELO meeting
Spoke committee meetings

TPRAC update

Downtown LRT plan has been revised. It's not bad now:

102 Ave

No left turns for automobiles
West of 107 St: bike lanes on either side of the street.
East of 107 St, to 99 St: trains run on north side of the street. Then two-way bike lanes. Then one lane eastbound automobile lane. Then one lane of parking. Then the sidewalk.
99 St: bike lane to connect to 102A Ave.
102A Ave, east of 99 St: bike lanes on either side of street

76 Ave & 106 St bike lanes

In communication with engineers and planners about details of new (first) bike lanes.

There are concerns with 106 St curb extensions and interactions with bike lanes. Currently working with community leagues, John Collier, and the City to examine detailed plans.

Executive Director

Bike Art Auction

BikeWorks Coordinator

File:BikeWorks February March 2011 Report.pdf

Treasurer

Attached is this month's financial report. I don't have a lot to say about the monthly report. Our casino money arrived, almost exactly the same amount as last time. Advertising expenses were a little higher in preparation for the art auction. Employee expenses were below budget, this is because Alex's week off at the end of January hit the books this month (this is a mistake, it should have shown up in January, but I miscalculated).

YTD, our spending is still a bit high, mostly due to an unexpectedly large amount of inventory purchased over the winter.

A summary of the art auction results is also attached. One expense is still missing - any cost of processing credit cards that EGS passes on to us. It shouldn't be more than $10-$12. The bank charge already showing is for payments sent through Paypal. It was an amazing event, and did turn a profit. In terms of record keeping, there was significantly more money at the end of the night than was accounted for on the cash sheets. If we do it again, I think we should put some more thought into how we're going to track money on the night.

The substantial amount of employee time involved did reduce the profit significantly, so the bottom line is only $372.40. However, another way to look at it is an event that substantially subsidized the cost of keeping permanent staff over the winter, while providing a highly visible event that brought out a lot of people that we don't see too often anymore.

As always, let me know if you have any questions.

File:EBC Financial Report - February 2011.xls

New Business

Alberta Cycle Building Update

A decision is needed immediately on whether to proceed with short term space acquisition. Not making a decision at this time may make it untenable to secure space.

Board Minutes March 2011

Contents