Board Minutes June 2022

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for June 2022

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meets
• Start Time: 7 pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Byron Vass
• Minute-taker: Andi Eng
• Food by: N/A
• Board attendance: Roy Coulthard; Byron Vass; Keith Heslinga; Andi Eng; John Fuller; Michelle Bourdon
• Staff attendance:
• Regrets: Matt Hoyt; Maxine Myre
• Absent:
• Guests: Devin Clarke

Call to Order

• Meeting called to order by Bryon at 7:06 pm.

Logistics for Next Meeting

• Date: Monday, July 11, 2022; 7pm
• Location: Google Meet
• Chair: Keith Heslinga or Michelle Bourdon
• Minute-taker: Andi E
• Food by: N/A

Announcements

• Remember to record your Board Member volunteer hours!
• Reminder to share the Mural Package

Approval of Agenda

MOTION

To approve this June agenda.
Moved:	Andi
Seconded:	Keith

Aye	No	Abstain
5	0	0
Carried

Approval of May 2022 Minutes

MOTION

To approve Minutes from May 2022 board meeting.
Moved:	Roy
Seconded:	John

Aye	No	Abstain
6	0	0
Carried

Reports (25 min)

President's Report (Roy - 5 min)

• Acting President's Report June 2022
• Executive Committee Report June 2022
  • Question from John Fuller: In light of the ALGC changes, are board members allowed to be part of the bargaining committee?
    • Response: Yes, as the employer, we are allowed.
  • Follow up: Where does it say that we cannot act as a lobby group?
    • Response: These are AGLC rules to prevent the misuse of lucrative casino revenues.

Treasurer's Report (Byron - 5 min)

• Treasurer's Report June 2022
  • Question from Roy: Were you able to pay the insurance?
    • Response: That will be paid tomorrow
  • Question from John: How is our bank balance?
    • Response: It's not too bad right now. As of April 2022, $86,000 in our High Yield Savings; $31,000 in our Business operating account. Our Casino revenue account is stable and is only for our rent.
  • Roy: There are cheques that need to be deposited
    • Response: I will get those from you tomorrow; Also will pick up the mailbox key

HR and Ad Hoc Hiring Committee Report (Andi - 5 Min)

• HR and Ad Hoc Hiring Committee Report June 2022

Finance Committee Report (Byron - 2 min)

• Finance Committee Report June 2022

Advocacy and Outreach Committee Report (Keith - 5 Min)

• Advocacy and Outreach Committee June 2022
  • Question from Andi: As per the AOC Committee Minutes, there is mention of a motion to be brought forward at this evening's meeting. Is that happening?
    • Response: Yes. The AOC does have this motion for New Business, however it will require further discussion In Camera first

MOTION

To receive these reports as presented above.
Moved:	Roy
Seconded:	Keith

Aye	No	Abstain
6	0	0
Carried

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

Ad Hoc Nomination Committee - Keith (2 Min)

• We have not done anything there. I will have something ready for July 1, so that we do not interfere with the current board drive at Paths for People

D&O and Operating Insurance - Byron (2 Min)

• This is being paid tomorrow via credit card

Update on Recruitment - Andi (2 min)

• Discussion notes:

New Business

Notice to Bargain from CUPE 1099 (Roy - 5 min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain