Board Minutes June 2022: Difference between revisions

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{{Motion
{{Motion
   |motion=To approve Minutes from [[Board Minutes May 2022 | May 2022]] board meeting.
   |motion=To approve Minutes from [[Board Minutes May 2022 | May 2022]] board meeting.
   |first=  
   |first= Roy
   |second=  
   |second= John
   |yes=  
   |yes= 6
   |no=  
   |no= 0
   |abstain=  
   |abstain= 0
   |result=  
   |result= Carried
}}
}}


== Reports (5 min) ==
== Reports (25 min) ==


=== President's Report (Roy - 5 min)===
=== President's Report (Roy - 5 min)===
*[https://drive.google.com/file/d/133JgYzZlwy64f376MyjOCkSIaukOpkcA/view?usp=sharing Acting President's Report June 2022]
*[https://drive.google.com/file/d/133JgYzZlwy64f376MyjOCkSIaukOpkcA/view?usp=sharing Acting President's Report June 2022]
*[https://drive.google.com/file/d/16FbCr_bLUl3JoGYJ7RjsCPICBHNzmvii/view?usp=sharing Executive Committee Report June 2022]
*[https://drive.google.com/file/d/16FbCr_bLUl3JoGYJ7RjsCPICBHNzmvii/view?usp=sharing Executive Committee Report June 2022]
** Question from John Fuller: In light of the ALGC changes, are board members allowed to be part of the bargaining committee?
*** Response: Yes, as the employer, we are allowed.
** Follow up: Where does it say that we cannot act as a lobby group?
*** Response: These are AGLC rules to prevent the misuse of lucrative casino revenues.
*AMENDMENT: Molly Turnbull has resigned. She did not retire.


=== Treasurer's Report ===
=== Treasurer's Report (Byron - 5 min)===
*[https://drive.google.com/file/d/1a7voSeBNXl4PFE1s23xvkUYknJL4IZbz/view?usp=sharing Treasurer's Report June 2022]  
*[https://drive.google.com/file/d/1a7voSeBNXl4PFE1s23xvkUYknJL4IZbz/view?usp=sharing Treasurer's Report June 2022]
** Question from Roy: Were you able to pay the insurance?
*** Response: That will be paid tomorrow
** Question from John: How is our bank balance?
*** Response: It's not too bad right now. As of April 2022, $86,000 in our High Yield Savings; $31,000 in our Business operating account. Our Casino revenue account is stable and is only for our rent.
** Roy: There are cheques that need to be deposited
*** Response: I will get those from you tomorrow; Also will pick up the mailbox key


=== H.R. Committee Report ===
=== HR and Ad Hoc Hiring Committee Report (Andi - 5 Min)===
*[https://drive.google.com/file/d/1MFHfYtxykDZoDlKyyotWmZFkv7cEkxeu/view?usp=sharing HR and Ad Hoc Hiring Committee Report June 2022]
*[https://drive.google.com/file/d/1MFHfYtxykDZoDlKyyotWmZFkv7cEkxeu/view?usp=sharing HR and Ad Hoc Hiring Committee Report June 2022]


=== Finance Committee Report ===
=== Finance Committee Report (Byron - 2 min)===
*[https://drive.google.com/file/d/12pXIqv8yQ2_V1WdOZLKpy0ER-W-7Gubu/view?usp=sharing Finance Committee Report June 2022]
*[https://drive.google.com/file/d/12pXIqv8yQ2_V1WdOZLKpy0ER-W-7Gubu/view?usp=sharing Finance Committee Report June 2022]


=== Advocacy and Outreach Committee Report ===
=== Advocacy and Outreach Committee Report (Keith - 5 Min)===
*[ Advocacy and Outreach Committee May 2022]
*[https://drive.google.com/file/d/1KJl9Q7XFAJ12guj-Uoci_58uUDVpRZb0/view?usp=sharing Advocacy and Outreach Committee June 2022]
** Question from Andi: As per the AOC Committee Minutes, there is mention of a motion to be brought forward at this evening's meeting. Is that happening?
*** Response: Yes. The AOC does have this motion for New Business, however it will require further discussion In Camera first


{{Motion
{{Motion
   |motion=To approve these reports as presented above.
   |motion= To receive these reports as presented above.
   |first=
   |first= Roy
   |second=
   |second= Keith
   |yes=
   |yes= 6
   |no=
   |no= 0
   |abstain=
   |abstain= 0
   |result=
   |result= Carried
}}
}}


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==== Google Drive backup - Tabled====  
==== Google Drive backup - Tabled====  
==== Ad Hoc Nomination Committee - Keith (2 Min)====  
==== Ad Hoc Nomination Committee - Keith (2 Min)====  
==== D&O and Operating Insurance - Byron (2 Min)====  
* We have not done anything there. I will have something ready for July 1, so that we do not interfere with the current board drive at Paths for People
 
==== D&O and Operating Insurance - Byron (2 Min)====
* This is being paid tomorrow via credit card
 
==== Update on Recruitment - Andi (2 min)====  
==== Update on Recruitment - Andi (2 min)====  


* Discussion notes:
* Currently in negotiations with one candidate
* Job posting is ready should these negotiations fall through
**
**
**
**
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=== Project Coordinator recruitment (Andi - 5 min)===
=== Project Coordinator recruitment (Andi - 5 min)===
*
* As previously mentioned, our current Project Coordinator has resigned effective June 5.
* The Executive Committee has made the decision that instead of living with the HR or Ad Hoc hiring committee as this role is not KTLO and will report to the ED, not the Board and therefore will be best hired by the new ED.


=== Notice to Bargain from CUPE 1099 (Roy - 5 min)===
=== Notice to Bargain from CUPE 1099 (Roy - 5 min)===
* Discussion notes:
* We have received notice to bargain. As this is sensitive information, we will discuss _In Camera_
**
**
**
**
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{{Motion
{{Motion
   |motion=To move <i>in camera</i>.
   |motion=To move <i>in camera</i>.
   |first=
   |first= John
   |second=
   |second= Keith
   |yes=
   |yes= 6
   |no=
   |no= 0
   |abstain=
   |abstain= 0
   |result=
   |result= Carried
}}
}}
* Please list how long you believe your topic will take to discuss:
 
** Name (___ min)
** Name (___ min)


{{Motion
{{Motion
   |motion=To move out of camera]</i> discussion.
   |motion=To move out of <i>in camera</i> discussion.
   |first=
   |first= John
   |second=
   |second= Michelle
   |yes=
   |yes= 4
   |no=
   |no= 1
   |abstain=
   |abstain=
   |result=
   |result= Carried
}}
}}


== Adjournment ==
== Adjournment ==
{{Motion
{{Motion
   |motion=To adjourn the meeting at __pm.
   |motion=To adjourn the meeting at 8:38 pm.
   |first=
   |first=
   |second=
   |second=

Latest revision as of 04:18, 21 June 2022

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for June 2022

Board meetings are open to Bike Edmonton members and the public.

  • Location: Google Meets
  • Start Time: 7 pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Byron Vass
  • Minute-taker: Andi Eng
  • Food by: N/A
  • Board attendance: Roy Coulthard; Byron Vass; Keith Heslinga; Andi Eng; John Fuller; Michelle Bourdon
  • Staff attendance:
  • Regrets: Matt Hoyt; Maxine Myre
  • Absent:
  • Guests: Devin Clarke

Call to Order

  • Meeting called to order by Bryon at 7:06 pm.

Logistics for Next Meeting

  • Date: Monday, July 11, 2022; 7pm
  • Location: Google Meet
  • Chair: Keith Heslinga or Michelle Bourdon
  • Minute-taker: Andi E
  • Food by: N/A

Announcements

Approval of Agenda

MOTION
To approve this June agenda.
Moved: Andi
Seconded: Keith
Aye No Abstain
5 0 0
Carried

Approval of May 2022 Minutes

MOTION
To approve Minutes from May 2022 board meeting.
Moved: Roy
Seconded: John
Aye No Abstain
6 0 0
Carried

Reports (25 min)

President's Report (Roy - 5 min)

  • Acting President's Report June 2022
  • Executive Committee Report June 2022
    • Question from John Fuller: In light of the ALGC changes, are board members allowed to be part of the bargaining committee?
      • Response: Yes, as the employer, we are allowed.
    • Follow up: Where does it say that we cannot act as a lobby group?
      • Response: These are AGLC rules to prevent the misuse of lucrative casino revenues.
  • AMENDMENT: Molly Turnbull has resigned. She did not retire.

Treasurer's Report (Byron - 5 min)

  • Treasurer's Report June 2022
    • Question from Roy: Were you able to pay the insurance?
      • Response: That will be paid tomorrow
    • Question from John: How is our bank balance?
      • Response: It's not too bad right now. As of April 2022, $86,000 in our High Yield Savings; $31,000 in our Business operating account. Our Casino revenue account is stable and is only for our rent.
    • Roy: There are cheques that need to be deposited
      • Response: I will get those from you tomorrow; Also will pick up the mailbox key

HR and Ad Hoc Hiring Committee Report (Andi - 5 Min)

Finance Committee Report (Byron - 2 min)

Advocacy and Outreach Committee Report (Keith - 5 Min)

  • Advocacy and Outreach Committee June 2022
    • Question from Andi: As per the AOC Committee Minutes, there is mention of a motion to be brought forward at this evening's meeting. Is that happening?
      • Response: Yes. The AOC does have this motion for New Business, however it will require further discussion In Camera first
MOTION
To receive these reports as presented above.
Moved: Roy
Seconded: Keith
Aye No Abstain
6 0 0
Carried

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

EDI Workshop - Tabled

Google Drive backup - Tabled

Ad Hoc Nomination Committee - Keith (2 Min)

  • We have not done anything there. I will have something ready for July 1, so that we do not interfere with the current board drive at Paths for People

D&O and Operating Insurance - Byron (2 Min)

  • This is being paid tomorrow via credit card

Update on Recruitment - Andi (2 min)

  • Currently in negotiations with one candidate
  • Job posting is ready should these negotiations fall through

New Business

Project Coordinator recruitment (Andi - 5 min)

  • As previously mentioned, our current Project Coordinator has resigned effective June 5.
  • The Executive Committee has made the decision that instead of living with the HR or Ad Hoc hiring committee as this role is not KTLO and will report to the ED, not the Board and therefore will be best hired by the new ED.

Notice to Bargain from CUPE 1099 (Roy - 5 min)

  • We have received notice to bargain. As this is sensitive information, we will discuss _In Camera_
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

In Camera Session

MOTION
To move in camera.
Moved: John
Seconded: Keith
Aye No Abstain
6 0 0
Carried


MOTION
To move out of in camera discussion.
Moved: John
Seconded: Michelle
Aye No Abstain
4 1
Carried

Adjournment

MOTION
To adjourn the meeting at 8:38 pm.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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