Board Minutes June 2022: Difference between revisions
→President's Report (Roy - 5 min)
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* Minute-taker: Andi Eng | * Minute-taker: Andi Eng | ||
* Food by: N/A | * Food by: N/A | ||
* Board attendance: | * Board attendance: Roy Coulthard; Byron Vass; Keith Heslinga; Andi Eng; John Fuller; Michelle Bourdon | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: Matt Hoyt; Maxine Myre | * Regrets: Matt Hoyt; Maxine Myre | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: Devin Clarke | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Bryon at 7:06 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Monday, July 11, 2022; 7pm | ||
* Location: | * Location: Google Meet | ||
* Chair: | * Chair: Keith Heslinga or Michelle Bourdon | ||
* Minute-taker: | * Minute-taker: Andi E | ||
* Food by: | * Food by: N/A | ||
== Approval of Agenda | == Announcements == | ||
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!] | |||
* Reminder to share the [https://drive.google.com/file/d/1FUX_1iFhr2XPbIijOq4QdXIOHUqJzMfm/view?usp=sharing Mural Package] | |||
== Approval of Agenda == | |||
{{Motion | {{Motion | ||
|motion=To approve this | |motion=To approve this June agenda. | ||
|first= | |first= Andi | ||
|second= | |second= Keith | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | |||
== Approval of May 2022 Minutes == | |||
{{Motion | |||
|motion=To approve Minutes from [[Board Minutes May 2022 | May 2022]] board meeting. | |||
|first= Roy | |||
|second= John | |||
|yes= 6 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= Carried | |||
}} | }} | ||
== | == Reports (25 min) == | ||
=== | === President's Report (Roy - 5 min)=== | ||
*[https://drive.google.com/file/d/ | *[https://drive.google.com/file/d/133JgYzZlwy64f376MyjOCkSIaukOpkcA/view?usp=sharing Acting President's Report June 2022] | ||
*[https://drive.google.com/file/d/16FbCr_bLUl3JoGYJ7RjsCPICBHNzmvii/view?usp=sharing Executive Committee Report June 2022] | |||
** Question from John Fuller: In light of the ALGC changes, are board members allowed to be part of the bargaining committee? | |||
*** Response: Yes, as the employer, we are allowed. | |||
** Follow up: Where does it say that we cannot act as a lobby group? | |||
*** Response: These are AGLC rules to prevent the misuse of lucrative casino revenues. | |||
*AMENDMENT: Molly Turnbull has resigned. She did not retire. | |||
=== | === Treasurer's Report (Byron - 5 min)=== | ||
*[ | *[https://drive.google.com/file/d/1a7voSeBNXl4PFE1s23xvkUYknJL4IZbz/view?usp=sharing Treasurer's Report June 2022] | ||
** Question from Roy: Were you able to pay the insurance? | |||
*** Response: That will be paid tomorrow | |||
** Question from John: How is our bank balance? | |||
*** Response: It's not too bad right now. As of April 2022, $86,000 in our High Yield Savings; $31,000 in our Business operating account. Our Casino revenue account is stable and is only for our rent. | |||
** Roy: There are cheques that need to be deposited | |||
*** Response: I will get those from you tomorrow; Also will pick up the mailbox key | |||
=== | === HR and Ad Hoc Hiring Committee Report (Andi - 5 Min)=== | ||
*[ | *[https://drive.google.com/file/d/1MFHfYtxykDZoDlKyyotWmZFkv7cEkxeu/view?usp=sharing HR and Ad Hoc Hiring Committee Report June 2022] | ||
=== Finance Committee Report === | === Finance Committee Report (Byron - 2 min)=== | ||
*[https://drive.google.com/file/d/12pXIqv8yQ2_V1WdOZLKpy0ER-W-7Gubu/view?usp=sharing Finance Committee Report June 2022] | *[https://drive.google.com/file/d/12pXIqv8yQ2_V1WdOZLKpy0ER-W-7Gubu/view?usp=sharing Finance Committee Report June 2022] | ||
=== Advocacy and Outreach Committee Report === | === Advocacy and Outreach Committee Report (Keith - 5 Min)=== | ||
*[ Advocacy and Outreach Committee | *[https://drive.google.com/file/d/1KJl9Q7XFAJ12guj-Uoci_58uUDVpRZb0/view?usp=sharing Advocacy and Outreach Committee June 2022] | ||
** Question from Andi: As per the AOC Committee Minutes, there is mention of a motion to be brought forward at this evening's meeting. Is that happening? | |||
*** Response: Yes. The AOC does have this motion for New Business, however it will require further discussion In Camera first | |||
{{Motion | |||
|motion= To receive these reports as presented above. | |||
|first= Roy | |||
|second= Keith | |||
|yes= 6 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= Carried | |||
}} | |||
== Current & Completed Business == | == Current & Completed Business == | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
==== EDI Workshop - Tabled ==== | |||
==== Google Drive backup - Tabled==== | |||
==== Ad Hoc Nomination Committee - Keith (2 Min)==== | |||
* D&O and Operating Insurance - Byron (2 Min) | * We have not done anything there. I will have something ready for July 1, so that we do not interfere with the current board drive at Paths for People | ||
==== D&O and Operating Insurance - Byron (2 Min)==== | |||
* This is being paid tomorrow via credit card | |||
==== Update on Recruitment - Andi (2 min)==== | |||
* | * Currently in negotiations with one candidate | ||
* Job posting is ready should these negotiations fall through | |||
** | ** | ||
** | ** | ||
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== New Business == | == New Business == | ||
=== | === Project Coordinator recruitment (Andi - 5 min)=== | ||
* | * As previously mentioned, our current Project Coordinator has resigned effective June 5. | ||
* | * The Executive Committee has made the decision that instead of living with the HR or Ad Hoc hiring committee as this role is not KTLO and will report to the ED, not the Board and therefore will be best hired by the new ED. | ||
=== Notice to Bargain from CUPE 1099 (Roy - 5 min)=== | |||
* We have received notice to bargain. As this is sensitive information, we will discuss _In Camera_ | |||
** | ** | ||
** | ** | ||
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}} | }} | ||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= John | ||
|second= | |second= Keith | ||
|yes= | |yes= 6 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To move out of camera | |motion=To move out of <i>in camera</i> discussion. | ||
|first= | |first= John | ||
|second= | |second= Michelle | ||
|yes= | |yes= 4 | ||
|no= | |no= 1 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:38 pm. | ||
|first= | |first= | ||
|second= | |second= | ||