These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for June 2022
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meets
- Start Time: 7 pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Byron Vass
- Minute-taker: Andi Eng
- Food by: N/A
- Board attendance: Roy Coulthard; Byron Vass; Keith Heslinga; Andi Eng; John Fuller; Michelle Bourdon
- Staff attendance:
- Regrets: Matt Hoyt; Maxine Myre
- Absent:
- Guests: Devin Clarke
Call to Order
- Meeting called to order by Bryon at 7:06 pm.
Logistics for Next Meeting
- Date: Monday, July 11, 2022; 7pm
- Location: Google Meet
- Chair: Keith Heslinga or Michelle Bourdon
- Minute-taker: Andi E
- Food by: N/A
Announcements
Approval of Agenda
MOTION
| To approve this June agenda.
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| Moved:
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Andi
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| Seconded:
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Keith
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| Aye
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No
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Abstain
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| 5
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0
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0
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| Carried
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Approval of May 2022 Minutes
MOTION
| To approve Minutes from May 2022 board meeting.
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| Moved:
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Roy
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| Seconded:
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John
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| Aye
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No
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Abstain
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| 6
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0
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0
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|
| Carried
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Reports (25 min)
President's Report (Roy - 5 min)
- Acting President's Report June 2022
- Executive Committee Report June 2022
- Question from John Fuller: In light of the ALGC changes, are board members allowed to be part of the bargaining committee?
- Response: Yes, as the employer, we are allowed.
- Follow up: Where does it say that we cannot act as a lobby group?
- Response: These are AGLC rules to prevent the misuse of lucrative casino revenues.
- AMENDMENT: Molly Turnbull has resigned. She did not retire.
Treasurer's Report (Byron - 5 min)
- Treasurer's Report June 2022
- Question from Roy: Were you able to pay the insurance?
- Response: That will be paid tomorrow
- Question from John: How is our bank balance?
- Response: It's not too bad right now. As of April 2022, $86,000 in our High Yield Savings; $31,000 in our Business operating account. Our Casino revenue account is stable and is only for our rent.
- Roy: There are cheques that need to be deposited
- Response: I will get those from you tomorrow; Also will pick up the mailbox key
HR and Ad Hoc Hiring Committee Report (Andi - 5 Min)
Finance Committee Report (Byron - 2 min)
Advocacy and Outreach Committee Report (Keith - 5 Min)
- Advocacy and Outreach Committee June 2022
- Question from Andi: As per the AOC Committee Minutes, there is mention of a motion to be brought forward at this evening's meeting. Is that happening?
- Response: Yes. The AOC does have this motion for New Business, however it will require further discussion In Camera first
MOTION
| To receive these reports as presented above.
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| Moved:
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Roy
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| Seconded:
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Keith
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| Aye
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No
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Abstain
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| 6
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0
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0
|
|
| Carried
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Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
EDI Workshop - Tabled
Google Drive backup - Tabled
Ad Hoc Nomination Committee - Keith (2 Min)
- We have not done anything there. I will have something ready for July 1, so that we do not interfere with the current board drive at Paths for People
D&O and Operating Insurance - Byron (2 Min)
- This is being paid tomorrow via credit card
Update on Recruitment - Andi (2 min)
- Currently in negotiations with one candidate
- Job posting is ready should these negotiations fall through
New Business
Project Coordinator recruitment (Andi - 5 min)
- As previously mentioned, our current Project Coordinator has resigned effective June 5.
- The Executive Committee has made the decision that instead of living with the HR or Ad Hoc hiring committee as this role is not KTLO and will report to the ED, not the Board and therefore will be best hired by the new ED.
Notice to Bargain from CUPE 1099 (Roy - 5 min)
- We have received notice to bargain. As this is sensitive information, we will discuss _In Camera_
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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- Action Items: name will ____ by (date).
In Camera Session
MOTION
| To move in camera.
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| Moved:
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John
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| Seconded:
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Keith
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| Aye
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No
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Abstain
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| 6
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0
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0
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|
| Carried
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MOTION
| To move out of in camera discussion.
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| Moved:
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John
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| Seconded:
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Michelle
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| Aye
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No
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Abstain
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| 4
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1
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| Carried
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Adjournment
MOTION
| To adjourn the meeting at 8:38 pm.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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