Board Minutes June 2020

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for June 2020

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, June 8, 2020
• Location: n/a - Held over Zoom
• Start Time: 7:00pm

Please email board@bikeedmonton.ca if you cannot attend.  Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Matt
• Timekeeper:
• Minute-taker: Jasmine
• Food by: Mike P.
• Board attendance: Husam, Matt, Jeremy, Mike S., Jasmine, Annya, Talha, Mike P.
• Staff attendance: Molly, Chris, Coreen
• Regrets: Sarah, Rachel
• Absent:
• Guests:

Call to Order

• Meeting called to order by Matt at 7:05pm.

Logistics for Next Meeting

• Date: July 13, 2020 @ 7:00pm
• Location: Zoom
• Chair: Husam
• Minute-taker: Jasmine
• Food by: Mike P.

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this June 8 agenda, the May 2020 minutes, and reports as presented below.
Moved:	Jasmine
Seconded:	Mike S.

Aye	No	Abstain
7	0	0
Carried

President's Report - Jeremy

• Seem to be doing alright financially, with the financial aid that's been offered - we have received some funds from the Gov of Canada as a wage subsidy (1 month), and we also have the $40,000 loan.
• As an exec, we'll aim to get financial statements to board monthly so the board can see the status.
• For south shop, we haven't had a 70% drop in revenue since last year, which makes us ineligible for a subsidy.

Treasurer's Report - Talha

• In May, actual revenues were higher than budgeted, and expenses were lower than expected
• Based on how Bike Edmonton has been doing financially, we're set to have a mild deficit by the end of the year based on the budget (not counting the loan), unless we make more money by year-end.

Program Review Committee - Rachel/Matt/Annya

• Program Review Committee Task Tracker
• Sarah applied for Non-Profit Board Internship to get 1-2 interns, and would like them to work on a marketing strategy (if it interests them).
• Goal of understanding volunteer cohort, recognition, volunteer engagement; looking at what's been done in the past to work towards volunteer engagement in the future.
• Program Review - have a drafted survey tool to evaluate Bike Edmonton workshops and staff input is required. Hoping to update Spoke survey to match general survey.

Exec Committee - Jeremy

• Not much to report on at this point. Have been tracking operations and finance, determining paths forward.

Current and Completed Business

Operational Updates - Chris/Molly (20 min)

• Shops
  • Downtown shops is up and operational; they're selling parts (new and used), doing repairs for folks by appointment.
  • South shop is selling bikes (only out of this shop to maximize selection).
    • Bike builders work on shops at the North Shop (10 hours/week); contracts have been extended from early June to the end of August due to the wage subsidy.
    • Both shops are full of bikes to be fixed up and sold.
    • For month of June, have sold 21 bikes
  • Receiving many donations, increasing volunteer involvement.
• Wage Subsidy
  • May - August is the extension period, though no more information has come out on the website
  • We're operating on the assumption that the wage subsidy will continue as it started off.

Board Volunteer Hour Tracking - Jasmine (10 min)

• Hour Tracking Form

New Business

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting.
Moved:
Seconded:

Aye	No	Abstain