Board Minutes June 2020
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for June 2020
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, June 8, 2020
- Location: n/a - Held over Zoom
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Matt
- Timekeeper:
- Minute-taker: Jasmine
- Food by: Mike P.
- Board attendance: Husam, Matt, Jeremy, Mike S., Jasmine, Annya, Talha, Mike P.
- Staff attendance: Molly, Chris, Coreen
- Regrets: Sarah, Rachel
- Absent:
- Guests:
Call to Order
- Meeting called to order by Matt at 7:05pm.
Logistics for Next Meeting
- Date: July 13, 2020 @ 7:00pm
- Location: Zoom
- Chair: Husam
- Minute-taker: Jasmine
- Food by: Mike P.
Approval of Agenda, Minutes, Reports (5 min)
To approve this June 8 agenda, the May 2020 minutes, and reports as presented below. | ||
Moved: | Jasmine | |
Seconded: | Mike S. |
Aye | No | Abstain |
---|---|---|
7 | 0 | 0 |
Carried |
President's Report - Jeremy
- Seem to be doing alright financially, with the financial aid that's been offered - we have received some funds from the Gov of Canada as a wage subsidy (1 month), and we also have the $40,000 loan.
- As an exec, we'll aim to get financial statements to board monthly so the board can see the status.
- For south shop, we haven't had a 70% drop in revenue since last year, which makes us ineligible for a subsidy.
Treasurer's Report - Talha
- In May, actual revenues were higher than budgeted, and expenses were lower than expected
- Based on how Bike Edmonton has been doing financially, we're set to have a mild deficit by the end of the year based on the budget (not counting the loan), unless we make more money by year-end.
Program Review Committee - Rachel/Matt/Annya
- Program Review Committee Task Tracker
- Sarah applied for Non-Profit Board Internship to get 1-2 interns, and would like them to work on a marketing strategy (if it interests them).
- Goal of understanding volunteer cohort, recognition, volunteer engagement; looking at what's been done in the past to work towards volunteer engagement in the future.
- Program Review - have a drafted survey tool to evaluate Bike Edmonton workshops and staff input is required. Hoping to update Spoke survey to match general survey.
Exec Committee - Jeremy
- Not much to report on at this point. Have been tracking operations and finance, determining paths forward.
Current and Completed Business
Operational Updates - Chris/Molly (20 min)
Fundraising - Molly (20 min)
Board Volunteer Hour Tracking - Jasmine (10 min)
New Business
Non-Profit Board Internship - Sarah (10 min)
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
In Camera:
To go in camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
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Expression error: Unexpected < operator. |
To go out of camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
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Expression error: Unexpected < operator. |
Adjournment
To adjourn the meeting. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |