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Board Minutes June 2019: Difference between revisions
→Treasurer's Report - Ali
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== Attendance == | == Attendance == | ||
* '''Meeting Chair:''' | * '''Meeting Chair:''' Jasmine | ||
* '''Minute-taker:''' Jasmine | * '''Minute-taker:''' Jasmine | ||
* '''Food by:''' | * '''Food by:''' n/a | ||
* '''Board attendance:''' Jeremy, Jasmine, Ali, Annya, Mark, Sarah | * '''Board attendance:''' Jeremy, Jasmine, Ali, Annya, Mark, Sarah | ||
* '''Staff attendance:''' Chris | * '''Staff attendance:''' Chris | ||
* '''Regrets:''' Mike P., Helen | * '''Regrets:''' Mike P., Nancy, Helen, Mike W., Molly, Mike S. | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' | ||
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* Date: Monday, July 8, 2019 | * Date: Monday, July 8, 2019 | ||
* Location: Education South 177 | * Location: Education South 177 | ||
* Chair: | * Chair: Sarah | ||
* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: | * Food by: Mike S. | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this June 10 agenda, the [[Board Minutes May 2019|May 2019]] minutes, and reports as presented below. | |motion=To approve this June 10 agenda, the [[Board Minutes May 2019|May 2019]] minutes, and reports as presented below. | ||
|first= | |first=Sarah | ||
|second= | |second=Mark | ||
|yes= | |yes=5 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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'''President's Report Discussion''' | '''President's Report Discussion''' | ||
* | * BWN Lease | ||
** Request search of commercial rentals from Mike S. to see if there's a cheaper, more central option | |||
** Last renewal of lease was 18 months (to see performance after renovations, and so a move wouldn't be during the busy season) | |||
** Could look at difference in financial performance of BWN pre- and post-renovations for July board meeting | |||
* Figuring out some better signage for BWN with landlord | |||
=== Internal Affairs Committee Report - Ali === | === Internal Affairs Committee Report - Ali === | ||
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=== Treasurer's Report - Ali === | === Treasurer's Report - Ali === | ||
* [https://drive.google.com/ | * [https://drive.google.com/file/d/0B13aeqM0VpVrU3h0UFB6a0hhUEpwajlRaG80Z2FqOXRmT2RR/view?resourcekey=0-zk_m52DWA8vIO_6yOf1L6g Treasurer's Report] | ||
====Treasurer's Report Discussion==== | ====Treasurer's Report Discussion==== | ||
* | * Projections don't take into account grants or casino account, so outlook is good. | ||
* New Bookkeeper | |||
** Recruited a new bookkeeper (AccountTrust) from a pool of 5 bookkeepers | |||
** Received quotes from all 5, and they beat our current bookkeeper expense | |||
** New bookkeeper has experience with NGOs, has had introductory meetings with outgoing bookkeeper | |||
** Next step is drafting the contract | |||
=== Program Review Committee Report === | === Program Review Committee Report === | ||
*[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan] | *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan] | ||
* | * | ||
====Discussion==== | |||
* Logic model is nearly complete | |||
* Plan to survey workshop participants to see how well we're achieving objectives from the logic model | |||
* Aim to have draft survey, draft principles, and complete logic model by July meeting | |||
* Committee meetings have transformed into working meetings | |||
=== Revenue Committee Report === | === Revenue Committee Report === | ||
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====Discussion==== | ====Discussion==== | ||
* | * Certification | ||
** Board member's employer would be interested in becoming Bike-friendly certified, and sponsoring Bike Edmonton | |||
** Has put together 4 volunteer positions to run the certification program; can post on volunteer sites and circulate among networks | |||
** Final volunteer description has been circulated to board | |||
** Oversight for the certification would be the board as a whole, with Mark as the point person | |||
** Deadline to submit volunteer interest is end of June | |||
** Staff can assist with graphic design of certification collateral | |||
* Sponsorship | |||
** Mike W. and Jeremy to meet with potential sponsor to gauge interest level or present proposal | |||
== Current and Completed Business == | == Current and Completed Business == | ||
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* Questions: | * Questions: | ||
** What are we doing with the results of the environmental scan? | ** What are we doing with the results of the environmental scan? | ||
** | * Discussion | ||
** Could we share this data in some public form? What are its limitations? | |||
** Would remain internal and be shown among members at AGM. | |||
== New Business == | == New Business == | ||
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* Date | * Date | ||
** Suggestion of picking a Friday at end of the month - June 21st | ** Suggestion of picking a Friday at end of the month - June 21st | ||
** Time of event TBD | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
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=== In Camera: === | === In Camera: === | ||
{{Motion | {{Motion | ||
|motion= | |motion=To go in camera | ||
|first= | |first=Jasmine | ||
|second= | |second= | ||
|yes= | |yes= | ||
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{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first= Mark | ||
|second= | |second= | ||
|yes= | |yes= | ||
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{{Motion | {{Motion | ||
|motion=To adjourn the board meeting. | |motion=To adjourn the board meeting. | ||
|first= | |first=Sarah | ||
|second= | |second= | ||
|yes= | |yes= | ||