These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for June 2017
Board meetings are open to the EBC members and the public.
- Location: room 113 Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Jeremy
- Minute-taker: Geoff
- Food by: Adrian
- Board attendance: Jasmine, Jeremy, Alexey, Michael, Geoff, Adrian, Nancy, Mike
- Staff attendance: Chris
- Regrets: Derek, Dan
- Absent:
- Guests:
Call to Order
- Meeting called to order by Jeremy at 6:35 pm.
Logistics for Next Meeting
- Date: July 10th
- Location: Room 113, Education South
- Chair:
- Minute-taker:
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
MOTION
| To approve this June meeting agenda, and the May 2017 minutes May Minutes, and committee reports as presented below.
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| Moved:
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Adrian
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| Seconded:
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Michael
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| Aye
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No
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Abstain
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| all
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0
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0
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| passed
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President's Report - Jon
Treasurer's Report - Geoff
H.R. Committee Report - Nancy
Administrative Committee Report -
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone sign reports that you have reviewed each month.
- Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
Current
Business Item 1 [Status Update from all Committees ] (Each Committee - 15 min)
- Each committee to provide an oral update on status of projects in progress specifically
- Work completed
- Work remaining
- Resources required
- Percentage Completion anticipated by August 31 2017.
New Business
New Business Item 1: Financial situation in detail (Geoff 30 min)
- Discussion notes:
- Note from the May meeting: "Add an agenda item to the June 12th meeting to discuss our financial situation in detail."
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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https://docs.google.com/document/d/1vpAutRe_Ho40wG4STgnsuwlmVGcSVDJbRPsEFeKWw2M/edit#
https://docs.google.com/spreadsheets/d/1658Qvi3gZFW31zsuAabdRRQfOgASdxzeCbDFOIndchE/edit#gid=1154369721
New Business Item 2: Board Member Summer Vacations (All 15 min)
- With key board members away at various times during the summer, let's make sure none of the board responsibilities are in jeopardy of being overlooked or unnecessarily delayed:
- Issuing Cheques
- Issuing EFT files
- Depositing cash from BWS and BWN safes
- Picking up, opening and distributing to the responsible party Canada Post mail,
- Administrative committee support
New Business Item 3: Staff and Finance To Dos (transition of YCR2 dated June 1st (Geoff 30 min)
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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New Business Item 5: Internal communication with volunteers around events (Michael 15 min)
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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New Business Item 6: ??? (Michael 15 min)
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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In Camera: (Geoff 15 min)
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Adjournment
MOTION
| To adjourn the meeting at pm.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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0
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0
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| No quorum
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