Board Minutes June 2017: Difference between revisions

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* Minute-taker: Geoff
* Minute-taker: Geoff
* Food by: Adrian
* Food by: Adrian
* Board attendance:  
* Board attendance: Jasmine, Jeremy, Alexey, Michael, Geoff, Adrian, Nancy
* Staff attendance:  
* Staff attendance: Chris
* Regrets:  
* Regrets: Derek
* Absent:
* Absent:  
* Guests:
* Guests:


== Call to Order ==
== Call to Order ==
* Meeting called to order by [name] at 6:30 pm.
* Meeting called to order by Jeremy at 6:35 pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
Line 103: Line 103:


https://docs.google.com/document/d/1vpAutRe_Ho40wG4STgnsuwlmVGcSVDJbRPsEFeKWw2M/edit#
https://docs.google.com/document/d/1vpAutRe_Ho40wG4STgnsuwlmVGcSVDJbRPsEFeKWw2M/edit#
https://docs.google.com/spreadsheets/d/1658Qvi3gZFW31zsuAabdRRQfOgASdxzeCbDFOIndchE/edit#gid=1154369721


=== New Business Item 2: Board Member Summer Vacations (All 15 min)===
=== New Business Item 2: Board Member Summer Vacations (All 15 min)===
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   |result=
   |result=
}}
}}
=== New Business Item 5: Internal communication with volunteers around events (Michael 15 min)===
* Discussion notes:
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
=== New Business Item 6: ???  (Michael 15 min)===
* Discussion notes:
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}


=== In Camera:  (Geoff 15 min)===
=== In Camera:  (Geoff 15 min)===

Revision as of 00:40, 13 June 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for June 2017

Board meetings are open to the EBC members and the public.

  • Location: room 113 Education South, University of Alberta
  • Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Jeremy
  • Minute-taker: Geoff
  • Food by: Adrian
  • Board attendance: Jasmine, Jeremy, Alexey, Michael, Geoff, Adrian, Nancy
  • Staff attendance: Chris
  • Regrets: Derek
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Jeremy at 6:35 pm.

Logistics for Next Meeting

  • Date: July 10th
  • Location: Room 113, Education South
  • Chair:
  • Minute-taker:
  • Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this June meeting agenda, and the May 2017 minutes May Minutes, and commitee reports as presented below.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

President's Report - Jon

Treasurer's Report - Geoff

Executive Director's Report - Chris

  • [ED Report (Month) (Year)]

H.R. Committee Report - Nancy

Policy Committee Report - Dan

  • [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report - Derek

  • [Strategic Planning Committee Report (Month) (Year)]

Finance Committee Report -

  • [Strategic Planning Committee Report (Month) (Year)]

Membership Committee Report -

  • [Strategic Planning Committee Report (Month) (Year)]

Administrative Committee Report -

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Everyone sign reports that you have reviewed each month.
  • Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.


Current

Business Item 1 [Status Update from all Committees ] (Each Committee - 15 min)

  • Each committee to provide an oral update on status of projects in progress specifically
    • Work completed
    • Work remaining
    • Resources required
    • Percentage Completion anticipated by August 31 2017.
  • Discussion notes:

New Business

New Business Item 1: Financial situation in detail (Geoff 30 min)

  • Discussion notes:
    • Note from the May meeting: "Add an agenda item to the June 12th meeting to discuss our financial situation in detail."
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

https://docs.google.com/document/d/1vpAutRe_Ho40wG4STgnsuwlmVGcSVDJbRPsEFeKWw2M/edit# https://docs.google.com/spreadsheets/d/1658Qvi3gZFW31zsuAabdRRQfOgASdxzeCbDFOIndchE/edit#gid=1154369721

New Business Item 2: Board Member Summer Vacations (All 15 min)

  • With key board members away at various times during the summer, let's make sure none of the board responsibilities are in jeopardy of being overlooked or unnecessarily delayed:
    • Issuing Cheques
    • Issuing EFT files
    • Depositing cash from BWS and BWN safes
    • Picking up, opening and distributing to the responsible party Canada Post mail,
    • Administrative committee support

New Business Item 3: Staff and Finance To Dos (transition of YCR2 dated June 1st (Geoff 30 min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

New Business Item 5: Internal communication with volunteers around events (Michael 15 min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

New Business Item 6: ??? (Michael 15 min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.


In Camera: (Geoff 15 min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Adjournment

MOTION
To adjourn the meeting at pm.
Moved:
Seconded:
Aye No Abstain
0 0
No quorum
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