Board Minutes June 2016
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for June 13, 2016
Board meetings are open to the EBC members and the public.
- Location: room 113 Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Geoff
- Minute-taker: Derek
- Food by: Nancy
- Board attendance:
- Staff attendance:
- Regrets: Anna, Rachel, Karl
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Guest Speaker - Karen Laberee with BikeMaps.org (15 min)
- 15 min presentation, 5 min Q&A
- Background info: "BikeMaps.org is a crowd-source tool for global mapping of cycling safety. Using the icons, add your own data on cycling crashes, near-misses, hazards, and thefts. Our goal is to map your cycling experience to make biking safer. You know your local cycling trouble spots and we want you to map them. Your knowledge of cycling safety, hazards, and even bike thefts will be analyzed using GIS and statistics to identify hot spots of cycling safety, risk, and crime. Stay tuned for updated safety maps generated from YOUR biking experience."
- Academic Journal article: Nelson, TA, Denouden, T, Jestico, B, Laberee, K, and Winters, M. (2015). BikeMaps.org: a global tool for collision and near miss mapping. Frontiers in Public Health. doi:10.3389/fpubh.00053.
- See data visualization for Edmonton
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
Guest Speaker: Tamara Cole-Sieben, Goodwill Industries (15 min)
- Tamara works for GWI and would like to meet the EBC Board
- Goodwill website
- Discussion:
Logistics for Next Meeting
- Date: Monday July 11
- Location: rm 113 Ed S
- Chair:
- Minute-taker:
- Food by:
- Regrets: Jonathan
Approval of Agenda, Minutes, Reports (5 min)
- Motion: To approve this June agenda, the May 2016 minutes, and reports as presented below. Moved by . Seconded by . Motion Failed/Carried.
President's Report - Jon
- Update on GWI negotiations - May 17
- Update on GWI negotiations - June 6
- [President's Report (Month) (Year)]
Treasurer's Report - Geoff
- Treasurer's Report May 2016 - submitted May 9 (deferred in April mtg)
- [Treasurer's Report (Month) (Year)]
Executive Director's Report - Chris
- ED Report February 2016 - (not formally submitted - draft?)
- ED Report March 2016 - (not formally submitted - draft?)
- [ED Report April 2016]
- [ED Report May 2016]
H.R. Committee Report - Nancy
- [H.R. Committee Report (Month) (Year)]
Policy Committee Report - Dan
- [Policy Committee Report (Month) (Year)]
Strategic Planning Committee Report - Derek
- [Strategic Planning Committee Report (Month) (Year)]
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your 2016 board volunteer hours for the past month.
- Everyone sign reports that you have reviewed each month.
- Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
- Jul 2015: Jon, Nancy, Anna, Geoff, Chris Chan will meet to get an orientation and see if Asana can be used for board tasks/to do list too
- Dec 2015: Anna will book 30 min meeting before board meeting for Asana orientation by Exec.
- Sep 2015: Anna to post final financial policy to wiki and (Feb 2016) all new TOR (Executive, Policy, HR) to wiki
- Feb 2016: Geoff to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
- Apr 2016: Jon, Geoff connect regarding the budget allocated for the Program Coordinator. Regardless if we have charitable status or not, we should know what our budgetary constraints are.
- Apr 2016: Derek & SP Committee to share program eval criteria with ED/staff to begin testing.
- May 2016: Chris committed to complete these reports by Friday May 13.
- May 2016: Geoff will ask bookkeeper to be more prompt in statement preparation.
- May 2016: Geoff will look into putting Simply back ups into Google Drive.
- May 2016: Nancy will share final copy of Bikeway Design doc when available.
- may 2016: Jon, Geoff, Derek, Adrian, Chris will meet as ad-hoc subcommittee about membership in May.
COMPLETED
Business Item 1 (_ min)
- Discussion notes:
Draft Job Description
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
Business Item 2 (__ min)
- Discussion notes:
New Business
Executive Director Job Description ( 5 min)
- Discussion notes:
Draft Job Description
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
New Business Item 2 (__ min)
- Discussion notes:
In Camera Session
- Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
- Please list how long you believe your topic will take to discuss:
- Nancy- Topic 1 (20 min)
- Nancy- Topic 2 (10 min)
- Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.
Adjournment
- Motion: To adjourn the meeting at pm. Moved by , seconded by . Motion Failed/Carried.