Board Minutes June 2016: Difference between revisions
→Current & Completed Business
Anna Vesala (talk | contribs) |
Anna Vesala (talk | contribs) |
||
| Line 120: | Line 120: | ||
* Jun 2016: '''Geoff''' to sort out how do EFT for more prompt payment to volunteers, and make sure Gemma can do this. Treasure still to approve | * Jun 2016: '''Geoff''' to sort out how do EFT for more prompt payment to volunteers, and make sure Gemma can do this. Treasure still to approve | ||
* Jun 2016: '''Derek''' to prepare report on grants available for next board meeting | * Jun 2016: '''Derek''' to prepare report on grants available for next board meeting | ||
* Jun 2016: Geoff to confirm that Gemma is using the AGM budget when doing actual vs budget comparisons | * Jun 2016: '''Geoff''' to confirm that Gemma is using the AGM budget when doing actual vs budget comparisons | ||
'''COMPLETED''' | '''COMPLETED''' | ||
* May 2016: '''Geoff''' will ask bookkeeper to be more prompt in statement preparation. | * May 2016: '''Geoff''' will ask bookkeeper to be more prompt in statement preparation. | ||
=== | === Partnership Agreement with Goodwill Industries (15 min) Jonathan === | ||
*Board to discuss and vote on whether EBC/YCR2 should enter into a binding agreement with Goodwill Industries to occupy space at their new warehouse | *Board to discuss and vote on whether EBC/YCR2 should enter into a binding agreement with Goodwill Industries to occupy space at their new warehouse | ||
* Discussion notes: | * Discussion notes: | ||
| Line 133: | Line 132: | ||
** What will happen if they don't get the grant funding they are hoping for | ** What will happen if they don't get the grant funding they are hoping for | ||
* <span style="background: yellow;">Motion:</span> That EBC sign with Goodwill Industries of Alberta, to occupy space at their warehouse located at 168 ST and 114 Ave Edmonton, a binding agreement that is materially the same as the agreement in principle presented to the Board on June 13 2016 . Moved by Jonathan, seconded by | |||
* <span style="background: yellow;">Motion:</span> That EBC sign with Goodwill Industries of Alberta, to occupy space at their warehouse located at 168 ST and 114 Ave Edmonton, a binding agreement that is materially the same as the agreement in principle presented to the Board on June 13 2016. Moved by Jonathan, seconded by Derek. '''Motion Carried.''' | |||
* <span style="background: lime;">Action Items:</span> '''Jonathan''' will sign an agreement by end of June. | * <span style="background: lime;">Action Items:</span> '''Jonathan''' will sign an agreement by end of June. | ||
=== | |||
=== Budget Presented at AGM (10 min) Jonathan === | |||
*Reviewing minutes of previous board meetings, there does not appear to be a Board resolution to amend the budget presented at our 2015 AGM. As such, it appears that the AGM budget remains the budget of record and that revenues and expenses recorded in FY 2016 should be aligned with the AGM budget. | *Reviewing minutes of previous board meetings, there does not appear to be a Board resolution to amend the budget presented at our 2015 AGM. As such, it appears that the AGM budget remains the budget of record and that revenues and expenses recorded in FY 2016 should be aligned with the AGM budget. | ||
Reference December | * Reference December 2015 Minutes "[http://edmontonbikes.ca/w/Board_Minutes_December_2015#Budget_Amendment_re:_contract_staff_start_date_.2810_min.29_Anna Budget Amendment re Contract Staff Start Date]" | ||
Budget Amendment re | ** "During our FY2016 budget development, board discussed Bike Builder position start date and end date for 2016 which impacts the budget allocation for that position. In Aug, we decided to approve the BB starting Feb 2016 to Oct 2016. In Sept, an error in minutes which approved BB April to Aug. This was translated into the budget. See FY2016 Budget." | ||
During our FY2016 budget development, board discussed Bike Builder position start date and end date for 2016 which impacts the budget allocation for that position. In Aug, we decided to approve the BB starting Feb 2016 to Oct 2016. In Sept, an error in minutes which approved BB April to Aug. This was translated into the budget. | * Discussion: | ||
See FY2016 Budget | **Chris suggests not changing the budget, but just shifting the dates from Feb 2016 to end of June 2016. Can apply for further funding in spring if deemed necessary. | ||
Discussion: | |||
Chris suggests not changing the budget, but just shifting the dates from Feb 2016 to end of June 2016. Can apply for further funding in spring if deemed necessary. | * <span style="background: lime;">Action Items:</span> '''Anna''' update budget doc. '''Geoff''' to confirm that Gemma is using the AGM budget when doing actual vs budget comparisons | ||
Action Items: Anna update budget doc. | |||
== New Business == | == New Business == | ||