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Board Minutes June 2016: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes July 2016|July 2016]] board meeting.''''' | ||
== EBC Board Meeting Minutes for June 13th, 2016 == | == EBC Board Meeting Minutes for June 13th, 2016 == | ||
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* Minute-taker: Derek | * Minute-taker: Derek | ||
* Food by: Nancy | * Food by: Nancy | ||
* Board attendance: | * Board attendance: Jon, Adrian, Nancy, Dan, Jasmine, Geoff, Derek | ||
* Staff attendance: Chris | * Staff attendance: Chris | ||
* Regrets: Anna, Rachel, Karl | * Regrets: Anna, Rachel, Karl | ||
* Absent: | * Absent: | ||
* Guests: Karen Laberee, Tamara Cole-Sieben, Ivan | * Guests: Karen Laberee, Tamara Cole-Sieben, Ivan | ||
== Call to Order == | == Call to Order == | ||
| Line 120: | Line 120: | ||
* Jun 2016: '''Geoff''' to sort out how do EFT for more prompt payment to volunteers, and make sure Gemma can do this. Treasure still to approve | * Jun 2016: '''Geoff''' to sort out how do EFT for more prompt payment to volunteers, and make sure Gemma can do this. Treasure still to approve | ||
* Jun 2016: '''Derek''' to prepare report on grants available for next board meeting | * Jun 2016: '''Derek''' to prepare report on grants available for next board meeting | ||
* Jun 2016: Geoff to confirm that Gemma is using the AGM budget when doing actual vs budget comparisons | * Jun 2016: '''Geoff''' to confirm that Gemma is using the AGM budget when doing actual vs budget comparisons | ||
'''COMPLETED''' | '''COMPLETED''' | ||
* May 2016: '''Geoff''' will ask bookkeeper to be more prompt in statement preparation. | * May 2016: '''Geoff''' will ask bookkeeper to be more prompt in statement preparation. | ||
=== | === Partnership Agreement with Goodwill Industries (15 min) Jonathan === | ||
*Board to discuss and vote on whether EBC/YCR2 should enter into a binding agreement with Goodwill Industries to occupy space at their new warehouse | *Board to discuss and vote on whether EBC/YCR2 should enter into a binding agreement with Goodwill Industries to occupy space at their new warehouse | ||
* Discussion notes: | * Discussion notes: | ||
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** What will happen if they don't get the grant funding they are hoping for | ** What will happen if they don't get the grant funding they are hoping for | ||
=== | <span style="background: yellow;">Motion:</span> That EBC sign with Goodwill Industries of Alberta, to occupy space at their warehouse located at 168 ST and 114 Ave Edmonton, a binding agreement that is materially the same as the agreement in principle presented to the Board on June 13 2016. Moved by Jonathan, seconded by Derek. '''Motion Carried.''' | ||
<span style="background: lime;">Action Items:</span> '''Jonathan''' will sign an agreement by end of June. | |||
=== Budget Presented at AGM (10 min) Jonathan === | |||
*Reviewing minutes of previous board meetings, there does not appear to be a Board resolution to amend the budget presented at our 2015 AGM. As such, it appears that the AGM budget remains the budget of record and that revenues and expenses recorded in FY 2016 should be aligned with the AGM budget. | *Reviewing minutes of previous board meetings, there does not appear to be a Board resolution to amend the budget presented at our 2015 AGM. As such, it appears that the AGM budget remains the budget of record and that revenues and expenses recorded in FY 2016 should be aligned with the AGM budget. | ||
Reference December | * Reference December 2015 Minutes "[http://edmontonbikes.ca/w/Board_Minutes_December_2015#Budget_Amendment_re:_contract_staff_start_date_.2810_min.29_Anna Budget Amendment re Contract Staff Start Date]" | ||
Budget Amendment re | |||
<span style="background: lime;">Action Items:</span> '''Geoff''' to confirm that Gemma is using the AGM budget when doing actual vs budget comparisons | |||
Action Items: | |||
== New Business == | == New Business == | ||
=== Executive Director Job Description ( 5 min)=== | === Executive Director Job Description (5 min) Nancy === | ||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/12PnRh7loXvY8wHoF_4Uqio3waYNUC6r73UTq7mcDZe0/edit?usp=sharing/Draft ED Job Description] | |||
=== Shop Security (10 min)=== | === Shop Security (10 min)=== | ||
* Apparently our volunteers were strongly against installing camera inside the shop; however, It may mitigate shrinkage if we did. | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||