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Board Minutes June 2016: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes July 2016|July 2016]] board meeting.''''' | ||
== EBC Board Meeting Minutes for June | == EBC Board Meeting Minutes for June 13th, 2016 == | ||
Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
| Line 14: | Line 14: | ||
* Minute-taker: Derek | * Minute-taker: Derek | ||
* Food by: Nancy | * Food by: Nancy | ||
* Board attendance: | * Board attendance: Jon, Adrian, Nancy, Dan, Jasmine, Geoff, Derek | ||
* Staff attendance: | * Staff attendance: Chris | ||
* Regrets: Anna, Rachel, Karl | * Regrets: Anna, Rachel, Karl | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: Karen Laberee, Tamara Cole-Sieben, Ivan | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Geoff at 6:44pm. | ||
== Guest Speaker - Karen Laberee with BikeMaps.org (15 min) == | == Guest Speaker - Karen Laberee with BikeMaps.org (15 min) == | ||
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** Academic Journal article: Nelson, TA, Denouden, T, Jestico, B, Laberee, K, and Winters, M. (2015). [http://journal.frontiersin.org/article/10.3389/fpubh.2015.00053/full ''BikeMaps.org: a global tool for collision and near miss mapping.''] Frontiers in Public Health. doi:10.3389/fpubh.00053. | ** Academic Journal article: Nelson, TA, Denouden, T, Jestico, B, Laberee, K, and Winters, M. (2015). [http://journal.frontiersin.org/article/10.3389/fpubh.2015.00053/full ''BikeMaps.org: a global tool for collision and near miss mapping.''] Frontiers in Public Health. doi:10.3389/fpubh.00053. | ||
* See [https://bikemaps.org/vis/@53.5239825,-113.5042191,11z data visualization for Edmonton] | * See [https://bikemaps.org/vis/@53.5239825,-113.5042191,11z data visualization for Edmonton] | ||
* | * Karen: I'm with BikeMaps.org, started out of the geography department out of the University of Victoria. It's estimated that only 30% of bike collisions are captured in the conventional data. | ||
* | *In 2016 we created BikeMaps.org. It is a form of global crowd-sourcing. There is a peer review documentation online to explain their rationale in greater detail. Near misses, hazards and falls are being analyzed. The pin gets dropped down on a map; a short form pops up on screen, and an anonymous report can be submitted regarding. Collision, Near miss, Hazard, Theft. Potholes, leaves, poor signage = hazard. If something bad (almost) happens = that is a near miss. | ||
* | *The website also has a data visualization page of the hazards in the area. There are apps for iOS or Android. You will receive push notifications from the app if your regular route has an obstacle or report issued. | ||
*They want to constantly feedback; they are not hoarding the data. It will be shared with the people who helped generate it. | |||
*There are about 2,800 reports so far internationally. | |||
*BikeMaps.org has locations in over 40 countries: Canada, US, Australia, Iceland, UK, Germany, (mostly greater Victoria). | |||
*We are now filling in data that has not been captured through police reports and other conventional data collection methods. | |||
*Did you know that is some regions, more accidents may happen on Wednesdays (for ex.). The app can then retroactively connect the weather on the given day and time of the incident report. | |||
*Focusing on Edmonton and Ottawa in 2016. Mapping in Edmonton since last summer. Three years of funding. So the data will be submitted in 2019. The app will be live and will not be taken down. | |||
* Discussion notes: | * Discussion notes: | ||
** | **They are asking for our support in promoting this research tool. | ||
** | **contact info: info@bikemaps.org, @bikemapsteam, klaberee at uvic dot ca | ||
**No established conventions for social media promotion. | |||
* | |||
== Guest Speaker: Tamara Cole-Sieben, Goodwill Industries (15 min) == | == Guest Speaker: Tamara Cole-Sieben, Goodwill Industries (15 min) == | ||
* Tamara works for GWI and would like to meet the EBC Board | * Tamara works for GWI and would like to meet the EBC Board | ||
* [http://www.goodwill.ab.ca/about/ Goodwill website] | * [http://www.goodwill.ab.ca/about/ Goodwill website] | ||
* | * For the 6 six weeks, we have been working with Tamara, predominantly. We have drafted to an agreement. | ||
* | * Goodwill has been in Alberta for seven years; we have a Goodwill international affiliation. | ||
* | * Goodwill Values: People, Profit (with a Purpose), Planet. Everything that is not sold is upcycling; we use the resources until we can’t anymore. | ||
** | * Providing education and employment programs for adults with disabilities. | ||
** | * This will be our centralized distribution centre; there will be a "Pound Center," where everything can be bought by weight. This ties back into up-cycling, even down to raw materials such as purchasing glass and metal by weight. | ||
** | * Where we want the bikes to go is into our workshop, not into the landfill. We will refurbish them to increase their value and utility, we are not throwing things into a landfill, at the same time we are teaching new skills, and providing social interaction. | ||
* We are looking for the development of social skills and transferable skills. | |||
* It will be an engagement center supporting adults with disabilities, who have limited opportunities to gain social and economic skills. | |||
* Additionally, the bikes give people with disabilities a prominent sense freedom. | |||
* We (EBC) support children with disabilities (via You Can Ride Too), who then grow up to be adults. The partnership is well aligned with our purposes. | |||
* These are great transferrable skills to somebody who has a disability. Those real task skills that will lead them to gainful employment. | |||
* We are anticipating a reciprocal training relationship where EBC will assist the adults with disabilities learning mechanical skills that could lead to employment. | |||
* Our goal for this partnership is to provide designated space (3,000 sq.ft). Inside the space there will be racking that will be for our purposes alone. The rest of the building will be shared space. The building features wheelchair accessible spacing and an overhead door. | |||
* There are 165 individual Goodwill retail stores in Alberta. This is an increase from 18,000 sq.ft to 70,000 sq.ft. total Edmonton warehouse space for Goodwill Industries Alberta. | |||
* The center is divided into a bicycle repair area; then there is a separate woodworking area, | |||
* They want to be able to refurbish bikes to their retail stores. | |||
* They want to partner with an organization [EBC] that can help people get into bikes that they otherwise may not be able to afford or be able to maintain without some hands-on learning from our volunteers, etc. | |||
* They are developing this space with no funding in place, and no other local community partners. | |||
* We were asked to consider what are the jobs, and what are the transferable skills that would help individuals with disabilities? (i.e., Scrapbooking, carpentry, etc.). They are looking for connections in Edmonton if we have ideas. | |||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: Monday July 11 | * Date: Monday July 11 | ||
* Location: rm 113 Ed S | * Location: rm 113 Ed S | ||
* Chair: | * Chair: Jasmine | ||
* Minute-taker: | * Minute-taker: Derek | ||
* Food by: | * Food by: Adrian | ||
* Regrets: Jonathan | * Regrets: Jonathan, Dan | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve this June agenda, the [http://edmontonbikes.ca/w/Board_Minutes_May_2016 May 2016 minutes], and reports as presented below. Moved by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> To approve this June agenda, the [http://edmontonbikes.ca/w/Board_Minutes_May_2016 May 2016 minutes], and reports as presented below EXCEPT the June Treasurers report. Moved by . Seconded by . '''Motion Failed/Carried.''' | ||
=== President's Report - Jon === | === President's Report - Jon === | ||
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=== Treasurer's Report - Geoff === | === Treasurer's Report - Geoff === | ||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1s3vHsHAr8b8K8KbtpAJOgnSzaQJB88ZfliL6Ngw2z-0/edit?usp=docslist_api Treasurer's Report May 2016] - submitted May 9 (deferred in April mtg) | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1s3vHsHAr8b8K8KbtpAJOgnSzaQJB88ZfliL6Ngw2z-0/edit?usp=docslist_api Treasurer's Report May 2016] - submitted May 9 (deferred in April mtg) | ||
*[Treasurer's Report | |||
*[https://docs.google.com/document/d/1tKKOxO5G6RIbV5lS_8sJn_VrYXwzuQmYkqdQR3esuss/edit Treasurer's Report June 2016] - Submitted June 13, defer to July meeting for approval | |||
=== Executive Director's Report - Chris === | === Executive Director's Report - Chris === | ||
| Line 98: | Line 114: | ||
* Apr 2016: '''Derek & SP Committee''' to share program eval criteria with ED/staff to begin testing. | * Apr 2016: '''Derek & SP Committee''' to share program eval criteria with ED/staff to begin testing. | ||
* May 2016: '''Chris''' committed to complete these reports by Friday May 13. | * May 2016: '''Chris''' committed to complete these reports by Friday May 13. | ||
* May 2016: '''Geoff''' will look into putting Simply back ups into Google Drive. | * May 2016: '''Geoff''' will look into putting Simply back ups into Google Drive. | ||
* May 2016: '''Nancy''' will share final copy of Bikeway Design doc when available. | * May 2016: '''Nancy''' will share final copy of Bikeway Design doc when available. | ||
* may 2016: '''Jon, Geoff, Derek, Adrian, Chris''' will meet as ad-hoc subcommittee about membership in May. | * may 2016: '''Jon, Geoff, Derek, Adrian, Chris''' will meet as ad-hoc subcommittee about membership in May. | ||
* Jun 2016: '''Geoff and Chris''' to connect on transfering funds to tangerine (for higher interest) | |||
* Jun 2016: '''Geoff''' to sort out how do EFT for more prompt payment to volunteers, and make sure Gemma can do this. Treasure still to approve | |||
* Jun 2016: '''Derek''' to prepare report on grants available for next board meeting | |||
* Jun 2016: '''Geoff''' to confirm that Gemma is using the AGM budget when doing actual vs budget comparisons | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * May 2016: '''Geoff''' will ask bookkeeper to be more prompt in statement preparation. | ||
=== | === Partnership Agreement with Goodwill Industries (15 min) Jonathan === | ||
* | *Board to discuss and vote on whether EBC/YCR2 should enter into a binding agreement with Goodwill Industries to occupy space at their new warehouse | ||
* Discussion notes: | * Discussion notes: | ||
** Funds from Rotary can be used for this | |||
** | ** What will happen if they don't get the grant funding they are hoping for | ||
<span style="background: yellow;">Motion:</span> That EBC sign with Goodwill Industries of Alberta, to occupy space at their warehouse located at 168 ST and 114 Ave Edmonton, a binding agreement that is materially the same as the agreement in principle presented to the Board on June 13 2016. Moved by Jonathan, seconded by Derek. '''Motion Carried.''' | |||
= | <span style="background: lime;">Action Items:</span> '''Jonathan''' will sign an agreement by end of June. | ||
== | === Budget Presented at AGM (10 min) Jonathan === | ||
*Reviewing minutes of previous board meetings, there does not appear to be a Board resolution to amend the budget presented at our 2015 AGM. As such, it appears that the AGM budget remains the budget of record and that revenues and expenses recorded in FY 2016 should be aligned with the AGM budget. | |||
* Reference December 2015 Minutes "[http://edmontonbikes.ca/w/Board_Minutes_December_2015#Budget_Amendment_re:_contract_staff_start_date_.2810_min.29_Anna Budget Amendment re Contract Staff Start Date]" | |||
= | <span style="background: lime;">Action Items:</span> '''Geoff''' to confirm that Gemma is using the AGM budget when doing actual vs budget comparisons | ||
== New Business == | |||
=== Executive Director Job Description (5 min) Nancy === | |||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/12PnRh7loXvY8wHoF_4Uqio3waYNUC6r73UTq7mcDZe0/edit?usp=sharing/Draft ED Job Description] | |||
=== Shop Security (10 min)=== | |||
* Apparently our volunteers were strongly against installing camera inside the shop; however, It may mitigate shrinkage if we did. | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Nancy , seconded by Jonation . '''Motion Carried.''' | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** Nancy- Topic 1 ( | ** Nancy- Topic 1 (10 min) | ||
** Nancy- Topic 2 ( | ** Nancy- Topic 2 (20 min) | ||
* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Nancy, seconded by Dan. '''Motion Carried.''' | ||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting at | * <span style="background: yellow;">Motion:</span> To adjourn the meeting at 9:21pm. Moved by Nancy, seconded by Derek. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2015-2016 Board minutes]] | [[Category:2015-2016 Board minutes]] | ||