Board Minutes July 2022

Bike Edmonton Board Meeting Minutes for June 2022

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meets
• Start Time: 7 pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Andi Eng
• Minute-taker: Matt Hoyt
• Food by: N/A
• Board attendance: Michelle Bourdon, Maxine Myre, Matthew Hoyt, Andi Eng
• Staff attendance:
• Regrets: Byron Vass, John Fuller
• Absent:
• Guests: Shelley Williams, Denise Wladyka, Devin Clarke

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date: Monday, August 8, 2022; 7pm
• Location: Google Meet
• Chair:
• Minute-taker:
• Food by: N/A

Announcements

• Remember to record your Board Member volunteer hours!

• Reminder to share the Mural Package

• Introduction: Denise Wladyka (4 min)

Approval of Agenda

MOTION

To approve this July agenda.
Moved:
Seconded:

Aye	No	Abstain

Approval of June 20, 2022 Minutes

MOTION

To approve Minutes from June 20 Meeting 2 board meeting.
Moved:
Seconded:

Aye	No	Abstain

Reports (25 min)

President's Report (Andi - 5 min)

• [ Acting President's Report July 2022]
• [ Executive Committee Report July 2022]

Treasurer's Report (Byron - 5 min)

• [ Treasurer's Report July 2022]

HR and Ad Hoc Hiring Committee Report (Andi - 2 Min)

• [ HR and Ad Hoc Hiring Committee Report July 2022]

Finance Committee Report (Byron - 5 min)

• [ Finance Committee Report July 2022]

Advocacy and Outreach Committee Report (Keith - 2 Min)

• [ Advocacy and Outreach Committee June 2022]

MOTION

To receive these reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

Membership Communications Update - Keith and Max (10 min)

• Keith and Max will present a draft of the communications to the membership for approval

MOTION

The Board moves to have the approved communication to our membership list
Moved:
Seconded:

Aye	No	Abstain

New Business

AGM Planning (Andi - 5 min)

• Our Board term ends in November, and we need to have elected a new board prior to that. We need to choose a date for our AGM and start thinking about planning committee.

Utility Plan (Andi - 5 min)

• Our utilities plan with Direct Energy has expired.
• Suggestion from Staff to switch to Enmax for gas ($5.79) and electricity with Park ($0.082)
• If we do not switch, we will be hit with high and variable and unpredictable energy costs.

Finance Committee (Andi on behalf of Byron)

• John is on sabbatical until September, and without him the Finance committee does not have quorum. Is there anyone who would be interested in joining the committee?

In Camera Session

MOTION

To move in camera with Shelley Williams as guest
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of in camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at pm.
Moved:
Seconded:

Aye	No	Abstain