Board Minutes July 2022

Bike Edmonton Board Meeting Minutes for June 2022

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meets
• Start Time: 7 pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Andi Eng
• Minute-taker: Matt Hoyt
• Food by: N/A
• Board attendance: Michelle Bourdon, Maxine Myre, Matthew Hoyt, Andi Eng
• Staff attendance:
• Regrets: Byron Vass, John Fuller
• Absent:
• Guests: Shelley Williams, Denise Wladyka, Devin Clarke

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date: Monday, August 8, 2022; 7pm
• Location: Google Meet
• Chair:
• Minute-taker:
• Food by: N/A

Announcements

• Remember to record your Board Member volunteer hours!

• Reminder to share the Mural Package

• Introduction: Denise Wladyka (4 min)

Approval of Agenda

MOTION

To approve this July agenda.
Moved:
Seconded:

Aye	No	Abstain

Approval of June 20, 2022 Minutes

MOTION

To approve Minutes from June 20 Meeting 2 board meeting.
Moved:
Seconded:

Aye	No	Abstain

Reports (25 min)

President's Report (Andi - 5 min)

• [ Acting President's Report July 2022]
• [ Executive Committee Report July 2022]

Treasurer's Report (Byron - 5 min)

• [ Treasurer's Report July 2022]

HR and Ad Hoc Hiring Committee Report (Andi - 2 Min)

• [ HR and Ad Hoc Hiring Committee Report July 2022]

Finance Committee Report (Byron - 5 min)

• [ Finance Committee Report July 2022]

Advocacy and Outreach Committee Report (Keith - 2 Min)

• [ Advocacy and Outreach Committee June 2022]

MOTION

To receive these reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

Membership Communications Update - Keith and Max (10 min)

• Keith and Max will present a draft of the communications to the membership for approval

MOTION

The Board moves to have the approved communication to our membership list
Moved:
Seconded:

Aye	No	Abstain

New Business

AGM Planning (Andi - 5 min)

• Our Board term ends in November, and we need to have elected a new board prior to that. We need to choose a date for our AGM and start thinking about planning committee.

Utility Plan (Andi - 5 min)

• Our utilities plan with Direct Energy has expired.
• Suggestion from Staff to switch to Enmax for gas ($5.79) and electricity with Park ($0.082)
• If we do not switch, we will be hit with high and variable and unpredictable energy costs.

In Camera Session

MOTION

To move in camera with Shelley Williams as guest
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of in camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at pm.
Moved:
Seconded:

Aye	No	Abstain