Board Minutes July 2022

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Bike Edmonton Board Meeting Minutes for June 2022

Board meetings are open to Bike Edmonton members and the public.

  • Location: Google Meets
  • Start Time: 7 pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Andi Eng
  • Minute-taker: Matt Hoyt
  • Food by: N/A
  • Board attendance: Michelle Bourdon, Maxine Myre, Matthew Hoyt, Andi Eng
  • Staff attendance:
  • Regrets: Byron Vass, John Fuller
  • Absent:
  • Guests: Shelley Williams, Denise Wladyka, Devin Clarke

Call to Order

  • Meeting called to order by at pm.

Logistics for Next Meeting

  • Date: Monday, August 2, 2022; 7pm
  • Location: Google Meet
  • Chair: Matt Hoyt
  • Minute-taker: Andi Eng
  • Food by: N/A

Announcements

  • Introduction: Denise Wladyka (4 min)

Approval of Agenda

MOTION
To approve this July agenda.

Moved:
Seconded:
Aye No Abstain

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Approval of June 20, 2022 Minutes

MOTION
To approve Minutes from June 20 Meeting 2 board meeting.

Moved:
Seconded:
Aye No Abstain

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Reports (25 min)

President's Report (Andi - 5 min)

  • [ Acting President's Report July 2022]
  • [ Executive Committee Report July 2022]

Treasurer's Report (Byron - 5 min)

  • [ Treasurer's Report July 2022]

HR and Ad Hoc Hiring Committee Report (Andi - 2 Min)

  • [ HR and Ad Hoc Hiring Committee Report July 2022]

Finance Committee Report (Byron - 5 min)

  • [ Finance Committee Report July 2022]

Advocacy and Outreach Committee Report (Keith - 2 Min)

  • [ Advocacy and Outreach Committee June 2022]


MOTION
To receive these reports as delivered above.

Moved: Matt
Seconded: Keith
Aye No Abstain

Carried

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

EDI Workshop - Tabled

Google Drive backup - Tabled

Collective Bargaining Update - Andi (5 Min)

ED Recruitment Update - Andi (5 Min)

Project Coordinator Update - Andi (2 min)

Membership Communications Update - Keith and Max (10 min)

  • Keith and Max will present a draft of the communications to the membership for approval
MOTION
The Board moves to have the communication as edited by Max, Keith, and Andi to be sent to our membership list as soon as possible.

Moved: Matt
Seconded: Max
Aye No Abstain
5

Carried

New Business

AGM Planning (Andi - 5 min)

  • Our Board term ends in November, and we need to have elected a new board prior to that. We need to choose a date for our AGM and start thinking about planning committee.

Utility Plan (Andi - 5 min)

  • Our utilities plan with Direct Energy has expired.
  • Suggestion from Staff to switch to Enmax for gas ($5.79) and electricity with Park ($0.082)
  • If we do not switch, we will be hit with high and variable and unpredictable energy costs.

Finance Committee (Andi on behalf of Byron)

  • John is on sabbatical until September, and without him the Finance committee does not have quorum. Is there anyone who would be interested in joining the committee?

In Camera Session

MOTION
To move in camera with Shelley Williams and Denise Wladyka as guests

Moved: Matt
Seconded: Keith
Aye No Abstain
5

Carried


MOTION
To move out of in camera discussion.

Moved:
Seconded:
Aye No Abstain

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Adjournment

MOTION
To adjourn the meeting at pm.

Moved:
Seconded:
Aye No Abstain

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