Board Minutes July 2021: Difference between revisions
→Adjournment
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* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' Jarret S; Michelle B; Roy C; Rachel K; Sarah R; Matt H; Andi E; Sarah R | * '''Board attendance:''' Jarret S; Michelle B; Roy C; Rachel K; Sarah R; Matt H; Andi E; Sarah R | ||
* '''Staff attendance:''' Chris C; Coreen; Molly T; | * '''Staff attendance:''' Chris C; Coreen; Molly T; Vaughn H | ||
* '''Regrets:''' Annya; Keith H | * '''Regrets:''' Annya; Keith H | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' | ||
== Call to Order == | == Call to Order == | ||
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{{Motion | {{Motion | ||
|motion=To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above. | |motion=To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above. | ||
|first= | |first= Matt | ||
|second= | |second= Roy | ||
|yes= | |yes= 8 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== Renewal with Seniuk - Chris C. (2 min) === | === Renewal with Seniuk - Chris C. (2 min) === | ||
* Chris to provide an update | * Chris to provide an update | ||
** Seniuk is requesting a 25% increase to their rates. This is in negotiations. | |||
=== Downtown Shop Mural - Sarah R. (5 min) === | === Downtown Shop Mural - Sarah R. (5 min) === | ||
* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan] | * [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan] | ||
* I get the sense that Jason would still prefer to do the monochromatic colour palette as he thinks the sponsorships will stand out better - Is this important? | * I get the sense that Jason would still prefer to do the monochromatic colour palette as he thinks the sponsorships will stand out better - Is this important? | ||
** overall preference is for the multicolour palette. | |||
* Decision to include label space below the bikes for volunteers, as there will not be space on the bikes themselves. | |||
** [https://drive.google.com/drive/folders/1RiHr9uJCJZ0H2i7GnlcdIOTIhJNxEjU5?usp=sharing Images] | ** [https://drive.google.com/drive/folders/1RiHr9uJCJZ0H2i7GnlcdIOTIhJNxEjU5?usp=sharing Images] | ||
* The City of Edmonton Economic Recovery matching grant was approved for $1,000 | * The City of Edmonton Economic Recovery matching grant was approved for $1,000 | ||
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** Edmonton Oilers Community Foundation - can only fund registered charities | ** Edmonton Oilers Community Foundation - can only fund registered charities | ||
** Rogers - closed to funding requests | ** Rogers - closed to funding requests | ||
** Enbridge - application pending | |||
* Small & Medium Business Sponsorships | * Small & Medium Business Sponsorships | ||
** Earth's General Store - confirmed for $200 | ** Earth's General Store - confirmed for $200 | ||
==== Action Items ==== | ==== Action Items ==== | ||
* Matt did you connect with the printers to finalize the details around the electrical outlets and covers? | * Matt did you connect with the printers to finalize the details around the electrical outlets and covers? | ||
=== Youth @ The Table Board Mentorship Program - Sarah R. (1 min) === | === Youth @ The Table Board Mentorship Program - Sarah R. (1 min) === | ||
* We have been shortlisted and our participation will be contingent on whether we get matched with a youth or not | * We have been shortlisted and our participation will be contingent on whether we get matched with a youth or not | ||
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* Sarah posted this to Bike Edmonton's [https://www.linkedin.com/jobs/view/2642087120/?refId=PvFuItwQjT35aMVVJZEqFQ%3D%3D LinkedIn account], [https://workinnonprofits.ca/jobs/view/73305/E# Working In NonProfits website], and Indeed, however, because we have it posted in several places, Indeed won't list our posting unless we sponsor it? | * Sarah posted this to Bike Edmonton's [https://www.linkedin.com/jobs/view/2642087120/?refId=PvFuItwQjT35aMVVJZEqFQ%3D%3D LinkedIn account], [https://workinnonprofits.ca/jobs/view/73305/E# Working In NonProfits website], and Indeed, however, because we have it posted in several places, Indeed won't list our posting unless we sponsor it? | ||
==== Action Items ==== | ==== Action Items ==== | ||
* | * HR Committee will discuss variables post-hiring | ||
** if the chosen candidate is a non-fit | |||
** Timelines | |||
** Handoff details | |||
** Probationary period | |||
=== Fiscal Year End is fast approaching - Sarah R. (2 min) === | === Fiscal Year End is fast approaching - Sarah R. (2 min) === | ||
* Chris, what support do you need from the Board? | * Chris, what support do you need from the Board? | ||
==== Action Items ==== | ==== Action Items ==== | ||
* | * AGM Committee will be struck at August board meeting | ||
** AGM aiming for October 2021 | |||
** Venue | |||
** Getting Quorum | |||
** Snacks | |||
** getting new board members | |||
=== OH&S Policy - Sarah R. (5 mins) === | === OH&S Policy - Sarah R. (5 mins) === | ||
* [https://drive.google.com/drive/folders/1kAmU8UGmGx2CZfOB-JYSFTuVZ_B-KGD6?usp=sharing OH&S Folder] | * [https://drive.google.com/drive/folders/1kAmU8UGmGx2CZfOB-JYSFTuVZ_B-KGD6?usp=sharing OH&S Folder] | ||
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{{Motion | {{Motion | ||
|motion= | |motion= Move to Governance Committee to address in August 2021 | ||
|first= | |first= Andi | ||
|second= | |second= Matt | ||
|yes= | |yes= 8 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | |||
{{Motion | |||
|motion= To authorize the funding for all Full Time Staff, core volunteers, and any staff to update their First Aid qualifications and certifications | |||
|first= Matt | |||
|second= Roy | |||
|yes= 8 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= Carried | |||
}} | }} | ||
==== Action Items ==== | ==== Action Items ==== | ||
* | * | ||
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{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first= Matt | ||
|second= | |second= Michelle | ||
|yes= | |yes= 8 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first= Matt | ||
|second= | |second= Roy | ||
|yes= | |yes= 8 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
Meeting adjourned by | Meeting adjourned by Sarah at 9:21 pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2020-2021 Board minutes]] | [[Category:2020-2021 Board minutes]] | ||