Board Minutes July 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for July 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, July 8, 2019
• Location: Education South 177
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Sarah
• Minute-taker: Jasmine
• Food by: Mike S.
• Board attendance: Sarah, Nancy, Jasmine, Jeremy, Helen, Mike W.
• Staff attendance: Molly, Chris
• Regrets: Mike P., Ali
• Absent: Mike S., Mark, Annya
• Guests:

Call to Order

• Meeting called to order by Sarah at 6:38pm.

Logistics for Next Meeting

• Date: Monday, August 12, 2019
• Location: Education South 113
• Chair:
• Minute-taker: Jasmine
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this July 8 agenda, the June 2019 minutes, and reports as presented below.
Moved:	Nancy
Seconded:	Helen

Aye	No	Abstain
6	0	0
Carried

President's Report - Jeremy

• [ President's Report]

President's Report Discussion

• Projects this past month
  • signage
  • paving North shop parking lot

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

Treasurer's Report - Ali

• Treasurer's Report

Treasurer's Report Discussion

• Revenue streams were strong, but expenses were also high
• Need to find ways to cut expenses to meet financial goals for September

Program Review Committee Report

• Program Review Committee Workplan
• Bike Edmonton Programming Logic Model 2019

Discussion

• Sarah has consolidated feedback on logic model.
• Helen has refined principles for what programs should achieve
• Putting together a pilot evaluation for the workshops
• Logic Model Review
  • Presented a final version of the logic model
  • Open to feedback on organization of the logic model - things have been condensed from a previous version
  • Going forward, will be working on principles and evaluation
  • Could consider removing individual arrows and let correlation speak for itself.

Revenue Committee Report

• Revenue Committee Workplan

Discussion

• Moving forward on the bike-friendly certification program

Current and Completed Business

Bike Edmonton Yearly Calendar - (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.
• Tasks for June - succession planning and board recruitment
  • All current members should start thinking about who they might know to recruit
  • Action: Can recruit via the Bike Edmonton newsletter and link to apply - to go out in July/August newsletters
  • Action: Add link to apply for the board to the new website
  • Action: Put call-out in volunteer email to all membership
• Tasks for July - start to work on next year's budget
  • Chris to reach out to bookkeeper to determine ability to complete work.
  • Jeremy to chat with Treasurer to know where numbers are at

Deficit Reduction Plan

• Deficit Reduction Plan
• Hasn't been updated recently
• Crowdfunding or social media donation appeals - launched crowdfunding in October
  • Chris to continue pushing that out
  • Important to push this out in summer months when people are using our services and generally feel positively about Bike Edmonton

Master Board Task List - Sarah (15 min)

• Link to Master List

North shop financial performance post-renos - Chris

• North shop post-renovation performance comparison

New Business

Signage at BikeWorks North - Sarah (15 min)

• North Shop Signage 2019

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the board meeting.
Moved:
Seconded:

Aye	No	Abstain